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HomeMy WebLinkAbout08-06-97 WS~,, CITY OF LAKEVILLE COUNCIL WORK SESSION MINUTES AUGUST 6,1997 The meeting was called to order by Mayor Zaun at 5:00 p.m. in the City Hall Administrative Conference Room. Individuals in attendance were: Mayor Zaun; Council Members Holberg, Johnson, Mulvihill and Sindt; Robert Erickson, City Administrator; Steve Michaud, Parks and Recreation Director; Mike Sobota, Community and Economic Development Director; Frank Dempsey, Associate Planner; John Hennen, Administrative Assistant; Cary Teague, Northwest Associated Consultants; and Joni Hubred, Lakeville Life & Times. Item #1: Klamath Trail -168th Street to Orchard Lake ElementarX Mr. Michaud indicated that a purchase agreement for the Wilkie property has been signed and quotes are currently being received to demolish the home. Staff is seeking direction from the Council regarding a proposed park concept utilizing the Wilkie property along with the construction of an off street trail from the Rock Island development to Orchard Lake Elementary School. The Council agreed that the bike trail along Klamath Trail from Rock Island to the school is a top priority. Mr. Erickson indicated that the City does not have money allocated to complete this project unless it is designed by the City's Engineering Department. Park bond funds have been allocated to construct a trail from 168th Street to Orchard Lake Elementary School. Council Members agreed the trail should be brought to the south boundary of the school parking lot. The Council directed staff to send a letter to School District 194 informing them of the trail plans and asking for input on the project. The Engineering Department should then proceed with designing the trail from Rock Island Townhomes to Orchard Lake Elementary School. The trail should be brought to the south boundary of the school parking lot. Item #2: Dodd Pointe Park Conceit Plan Mr. Michaud indicated that the City will participate in the acquisition of Dodd Pointe Park on a shared-cost basis. The City will fund 58% of the acquisition and Dakota County 42%. Funding for the acquisition of the property has been budgeted in the Public Works Reserve Fund associated with the County Road 46 project. $40,000 is set aside in the Park Dedication Fund for the development of the park and trail access to the site. Mr. Michaud presented the tot lot concept plan and is currently obtaining quotes to complete the project. The Council directed staff to pursue the construction of the Dodd Pointe Park concept plan as a second priority, the first being the Klamath Trail project. c: Council Work Session Minutes August 6, 1997 Page Two Item #3: Flagstaff Avenue Trail Concept Mr. Michaud indicated that the Council previously requested staff to pursue the construction of a trail along the east side of Flagstaff Avenue from 170th Street south to 175th Street. Mr. Michaud indicated the preliminary estimate from the developer of Kenridge to construct a trail was $53,000. If the trail was designed by the City Engineering Department, the cost would be closer to the proposed original budgeted amount of $33,000. At an open house meeting for residents living adjacent to the proposed trail, residents seemed to support the trail but with the understanding that efforts should be taken to keep the trail as far west as possible along with providing some type of plantings to act as screening. The Council directed staff to have the City Engineering Department work on the plans over the winter months and complete the project in 1998. Staff should utilize the existing $33,000 in the Park Referendum Fund for the construction of the trail. Item #4: King Park Grading_and Draintile • Mr. Michaud briefed the Council Members on the drainage, draintile and water table issues on-site. SRF spent $10,000 last year to correct several outstanding issues. Staff recommends to continue utilizing SRF's services on transportation projects. The Council directed staff to have a meeting with SRF and Friedges Landscaping to address the drainage issues on-site. Staff should report back to the Council after the meeting. The need for additional draintile should be determined in 1998 when the site is less saturated with water Mayor Zaun indicated that the residents expect the athletic complex to be completed and ready for use in 1998. Item #5: Park Naming Policy Mr. Michaud indicated that staff completed a survey of numerous cities in the state requesting policies associated with the naming parks. A subcommittee of the Parks and Recreation Advisory Committee reviewed the policies and a draft policy was then presented to the full committee. Council Member Sindt indicated that a park should not be named after an individual or family just because they once farmed the site. It is more appropriate to name a park after an individual or family who donated land or money for the creation of a park. The Council discussed items #2 and #3 regarding the section on renaming park facilities. The Council directed staff to modify #2 and #3 regarding the section on renaming park facilities • by eliminating the proposed percentages of the neighborhood petitioning for a name change and percentages regarding contribution of land and facility development. The Council will determine Council Work Session Minutes • August 6, 1997 Page Three if the contribution is significant enough to name a park after the contributor. Staff should present the modifications to the Council at the next work session. Item #6: Status Update -Snowmobile Task Force Mr. Michaud indicated the Snowmobile Task Force met on July 24, 1997, and discussed items such newly enacted laws by the Legislature, Metropolitan Urban Service Area (MUSA) expansion areas, review of completed community survey, banning snowmobiles in residential areas and establishing snowmobile trailer park and ride lots. The group concluded that Casperson Park is an excellent site for a snowmobile trailer park and ride lot and placed a high priority on locating a site in the northeast portion of the community. Staff recommended to the Task Force that snowmobiling be banned north of 185th Street. Some Task Force members recommended that the zone be set at 175th Street due to a lack of complaints from the Dakota Heights neighborhood. At this time, staff is proposing that snowmobiling be prohibited within the MUSA in the northeast quadrant of our community. The prohibited area should continue to be within the MUSA area until it reaches 185th Street. Areas north of 185th Street should also be prohibited from snowmobiling • but would not include the Orchard Lake area. Mr. Michaud indicated the present snowmobile access into Ritter Farm Park follows the park access road which is undesirable. In order to alleviate this problem, staff is proposing to construct a new snowmobile trail entering Ritter Farm Park on the newly purchased property west of the existing entrance road. Mr. Zaun indicated that as the City develops, the areas where snowmobiles are allowed to travel may have to be modified. The Council directed staff to publicize information regarding the map indicating where snowmobiling is proposed to be prohibited in the community, set a meeting where the public is invited to provide input to the Snowmobile Task Force and, finally, have City Council approve the final map. Item #7 -Park Leash Law Issues Mr. Michaud indicated that he received concerns regarding dogs running loose in Ritter Farm Park. Mr. Michaud shared this information with the Parks and Recreation Advisory Committee with the intent of a discussion focusing on the recommendation that would require dog owners to have dogs on leashes full time while in Ritter Farm Park. Additional discussion occurred at the Parks and Recreation Advisory Committee and subcommittee level regarding the enforcement of existing ordinances and the possible need for changes. Mr. Michaud presented a plan of action to deal with the current issue which includes educating residents of the current ordinances regarding park leash laws, passive enforcement by the Police Department and an educational program involving Park • Rangers, CPSO's and regular Police Officers followed by a strict enforcement campaign against all ordinance violators. Mr. Michaud indicated that it may be appropriate to require a 100 percent leash law during the wildlife nesting season at Ritter Farm Park. Council Work Session Minutes • August 6, 1997 Page Four The Council directed staff to increase the publication of information and educational articles concerning the existing park leash laws, Police Department begin a passive enforcement program and commence an educational program involving Park Rangers and CPSO's informing dog owners of existing ordinances. After the campaign, begin an enforcement campaign against all ordinance violators. The Council also directed the City Attorney's office to determine if there is a state law requiring dog owners to have dogs on leashes during the wildlife nesting season, If so, staff could then post signs at Ritter Farm Park informing users of the applicable laws. Item #8 -Non-Resident Recreation Fees Report Mr. Michaud indicated the Council requested the Parks and Recreation Advisory Committee review the use of non-resident fees for various programs offered by the Parks and Recreation Department. Staff concluded that the majority of non-resident use is by residents living in the Lakeville School District boundaries. Staff's initial recommendation is that anon-resident fee is not in the best interest of the current program. Mr. Michaud did indicate that the Safety Camp program does allow Lakeville residents priority registration up to a certain date. Beyond the established date, registration becomes afirst-come, first-served basis. This type of system could also be • implemented with other Parks and Recreation programs. The Council and staff discussed the non-residential fee program and priority registration. Council Member Johnson believes the non-resident fee should be implemented in the future. Council directed staff to establish priority registration for Lakeville residents for programs beginning in 1998 and look into establishing anon-resident fee schedule in 1999. Item #9 -Motor Fuel Studv Mr. Sobota indicated that the City Council placed an interim moratorium on fuel facilities beginning November 16, 1996. The City contracted with NAC to complete a fuel facility study. Mr. Dempsey indicated the Fuel Facility Subcommittee was formed and met on three separate occasions. Industry representatives also took part in a special Planning Commission meeting to discuss the issue. Mr. Dempsey highlighted the zoning ordinance amendments associated with the study which include design requirements including: masonry, landscaping, exterior lighting, loading circulation, lot size, and outside storage. Mr. Dempsey indicated the proposed ordinance would only allow propane gas sales to be a permitted outside storage use. Industry representatives would have also liked to have ice, softener salt and wiper fluid included. All outside storage at existing fuel facilities would have to be eliminated within five years. Mr. Teague, NAC, provided pictures of other fuel facilities in the metropolitan area which highlighted their architectural features. The purpose of the work • session presentation was to update the Council on the project and receive input on any particular issues associated with the ordinance amendment. Mr. Erickson indicated that the majority of the Council Work Session Minutes • August 6, 1997 Page Five comments and recommendations by industry representatives were incorporated in the ordinance amendment. Council Member Holberg indicated the public phone location on each site should be carefully reviewed so automobile lights do not shine into adjacent homes. Discussion occurred regarding the size of the free-standing signs allowed on-site. On Page 7, Item 17A and B of the ordinance regarding regulation of motor fuel sales within the B-2 zoning district, the council recommended word "length," in both A and B, should be replaced with the word "width". Also the last sentence in 17A should read "total height of the monument sign, including the base, shall not exceed 15 feet." After considerable discussion at the subcommittee level, the hours of operation are proposed to be from 5 a.m. to midnight. City Council directed staff to make the aforementioned changes and proceed with setting a Public Hearing with the Planning Commission to consider the ordinance amendment. Item #10 -Status Report: Comprehensive Plan Update • Mr. Sobota indicated NAC is currently in the process of meeting with neighboring and affected units of government to review planning and coordinated issues or opportunities they believe exist which should be included in the Comprehensive Plan. The meetings with the rural service areas were completed in June. Mr. Erickson indicated that letters were sent out to the individuals in the rural areas inviting them to the neighborhood meetings; however, it would be much more challenging and costly to send out letters to each homeowner within the MUSA. Mayor Zaun indicated the City may have to advertise the dates of the meetings heavily in the Life & Times in lieu of sending individual letters to homeowners within the MUSA due to the high mailing costs. Item #11 -Status Update: Proposed Noise Ordinance Mr. Hennen presented a proposed ordinance regarding noise generated from equipment and construction activity to the City Council on June 17, 1997. At that meeting, the Council directed staff to define the word "annoys", as it relates to noise, in order to make it measurable (i.e., decibel level). After researching MPCA noise level regulations and the cost of purchasing a Type II calibrated noise meter to measure decibel levels, staff felt the ordinance would be cleaner and easier to administer without setting a decibel level. Therefore, staff is proposing an ordinance which specifically prohibits noise generated from equipment and construction activity during specific times of the day. Council Member Holberg suggests that the hours noise is prohibited on the weekdays and weekends be consistent and should be between the hours of 10:00 p.m. and 7:00 a.m. which would then also be consistent with the noise amplification ordinance. • Council directed staff to receive input from the City Attorney's office and the Police Chief regarding the prohibited hours and then proceed with processing the ordinance amendment. Council Work Session Minutes S August 6, 1997 Page Six Item #12 -Status Update: Grant Application Kenyon Avenue Individual Sewage Treatment S stems After contacting Metropolitan Council representatives, Mr. Erickson indicated that it is very unlikely that the City will receive a grant from the Metropolitan Council to construct a holding tank for the four homes on Kenyon Avenue. The homeowners are very appreciative of the City's efforts in attempting to obtain the grant. Due to the failing sewage treatment systems on-site, the Council directed staff to contact the City Attorney's office to determine if the City can place a recorded encumbrance on the four properties. Item #13 -Proposed Acquisition of Right-of--Way: Southeast Quadrant of 185th Street and I- 35 Mr. Erickson indicated he met with residents of the Great Oaks Shores subdivision on two separate occasions regarding the proposed interchange R.O.W. acquisition. Mr. Erickson presented a proposed realignment of the intersection to the residents and how the homeowners would be protected by preserving the existing hill and vegetation. Mr. Erickson explained to the residents that if the City does not acquire the property, a developer may develop the site as a commercial or high density residential use. The majority of residents are in favor of the City acquiring the property to control the intersection and preserve as much of the hill and vegetation as possible in lieu of the area being developed. Staff is expecting the cost of the land to be approximately $500,000. The Council directed staff to continue the process of acquiring the 18 acres of property for the 185th Street and I-35 right-of-way. Item # 14 -Review Preliminary Trail Plans for Reconstruction of County Road 5 from 170th Street to County Road 46 Mr. Michaud presented options for installing trail(s) along County Road 5 from 170th Street to County Road 46. Dakota County will pay 55% of the trail project. Mr. Michaud presented the estimated costs of constructing a trail on the west and east side on County Road 5 and constructing a concrete sidewalk from the Cracker Barrel Restaurant to Klamath Trail. Mr. Erickson indicated that if a trail was constructed on the west side, the City would most likely have to purchase the Olson home for approximately $150,000 along with relocation expenses. Council Member Holberg indicated that residents are expecting some type of trail in the area. Council Members agreed that the City should not construct the concrete sidewalk from Cracker Barrel to Klamath Trail. The • Council felt that construction of the sidewalk could wait until the land is developed and then it would be the responsibility of the developer to construct. . ~ ,~ Council Work Session Minutes August 6, 1997 Page Seven Council directed staff to proceed with constructing a trail on the east side of County Road S, between 170th St. and County Road 46, at a estimated cost of $10,800. Mr. Erickson will contact the Olson's concerning their willingness to have a trail in close proximity to their home without acquiring their property. New Business • Council Member Holberg informed staff that a Lakeville representative is needed for the Metropolitan Council's Transportation Analysis Board. • Council Member Mulvihill asked City staff to research the possibility of installing a "take a number system" at the Motor Vehicle Department. The work session adjourned at 8:10 p.m. Respectfully submitted,