Loading...
HomeMy WebLinkAbout09-28-98 WSt p • CITY OF LAKEVILLE CITY COUNCIL WORK SESSION MINUTES "' SEPTEMBER 28,1998 The meeting was called to order by Mayor Zaun at 4:30 p.m. in the City Hall North Meeting Room. Individuals in attendance were Mayor Zaun; Council Members Holberg, Ryan and Sindt; Robert Erickson, City Administrator; Keith Nelson, City Engineer; David Martens, Police Chief; John Hennen, Administrative Assistant; Joni Hubred, Lakeville Life & Times; Jon Lloyd, SunCurrent; Clay Van De Bogart; Jerry Tongen and Glenn Krejce. ITEM NO. 1: REVIEW AUGUST 31,1998 CITY COUNCIL WORK SESSION MINUTES Mayor Zaun indicated that Council Members should contact Administrative Assistant John Hennen if they have any additions, corrections or concerns regarding the August 31, 1998 Council Work Session minutes. Staff will place the minutes on the October 5, 1998 City Council meeting agenda for approval. • ITEM N0.2: CONSIDER CLAY VAN DE BOGART REQUEST Mr. Van De Bogart informed the City Council of his desire to be reappointed to the Environmental Affairs Committee. On June 23, 1998 he resigned from the Environmental Affairs Committee after the Council determined that his Dakota County Soil and Water Conservation District Supervisor position represented a conflict of interest with being an Environmental Affairs Committee member. The Council directed Mr. Van De Bogart to submit a description of his responsibilities and role as a Dakota County Soil and Water Conservation District Supervisor. The Council will review the description and decide on his reappointment 'to the Environmental Affairs Committee. ITEM N0.3: CONSIDER LAKE MARION CURLYLEAF PONDWEED STUDY RECOMMENDATIONS In late 1996, the City Council authorized the completion of a Curlyleaf Pondweed control study by Barr Engineering. The study was completed to demonstrate the effectiveness of a spring application of aquatic herbicide for controlling the growth of Curlyleaf Pondweed. Two. test • plots were treated with two different aquatic herbicides along with two bays located on the south side of Lake Marion in the spring of 1997. Results indicated that in the spring of 1998 there was • Council Work Session Minutes September 28, 1998 Page Two no significant difference in the density of Curlyleaf Pondweed found in the test plots compared to the untreated areas. In June of 1998, Eurasian Watermilfoil was discovered in Lake Marion. After discussions with Barr Engineering Company, Blue Water Science, Inc. and the DNR regarding the eradication of Eurasian Watermilfoil, a concern was raised that any further treatment of the Curlyleaf Pondweed may actually open up areas of the lake bottom and increase the growth of Eurasian Watermilfoil. Mr. Nelson indicated that because of the inconclusive results of the Curlyleaf Pondweed Control Study and the risk of encouraging the spread of Eurasian Watermilfoil, City staff recommends no further action be taken against Curlyleaf Pondweed at this time. The Lake Marion Association is in concurrence with this recommendation and will be organizing to assist in assessing the spread of Eurasian Watermilfoil. The Council concurred with Staff's recommendation that no further action be taken to treat the Curlyleaf Pondweed at this time. The Council will receive the Curlyleaf Pondweed Control Study at the October S, 1998 City • Council meeting. ITEM N0.4: PRESENTATION REGARDING 167TH STREET DRAINAGE IMPROVEMENTS Mr. Erickson indicated that Council Member Mulvihill had requested the City Council address the flooding problems along 167th Street at Gladiola Avenue. The Council then requested staff to have Barr Engineering prepare a feasibility study. Mr. Nelson indicated that Barr Engineering recommends plugging one of the three culverts under Cedar Avenue, replacing the existing culverts under Gerdine Path along with minor regrading of the channel west of Gerdine Path. There is not enough easement area to enlarge the existing channel east of Gerdine Path to accommodate large flows of stormwater. The acquisition of additional easements necessary to enlarge the channel would be challenging and would adversely impact the rear yards of existing homes and would require removal of numerous trees. Mr. Nelson indicated that plugging one culvert under Cedar Avenue would raise the 100 year flood elevation west of Cedar Avenue to an elevation of 948.6 which would raise the current 100 year flood elevation over the 0.5 foot maximum allowed by FEMA. Raising the 100 year flood elevation could only be done through a Letter of Map Revision approved by FEMA. Mr. Nelson indicated that in conjunction with the reconstruction of Pilot Knob Road south of • 170th Street, new box culverts were installed at North Creek, which were designed to lower the existing 100 year flood elevation necessary to remove portions of Countryview Mobile Home • Council Work Session Minutes September 28, 1998 Page Three Park out of the flood plain. The culverts are now in place and a Letter of Map Revision could also be requested from FEMA for this area. Council Member Mulvihill was unable to attend the Work Session but informed Mr. Erickson that she concurs with Barr Engineering's recommendation (Option 3B). She did not want to regrade the drainage channel east of Gerdine Path because of the impact on homeowners rear yard and existing trees. Council Member Ryan was concerned about the possibility of flooding the west side of Cedar Avenue if one of the three large culverts were plugged and the damage this may cause on the trees and other existing vegetation in the area. Mr. Nelson indicated that the water stored on the west side would move downstream within 48 hours after a significant rainfall. The Council directed staff to have Barr Engineering prepare a conditional Letter of Map Revision and begin preparation of preliminary construction plans to complete the project and place the request on the next Council agenda. • ITEM NO. S: DISCUSS JERRY'S REPAIR AND YAMAHA SITE CLEAN-UP Mr. Erickson indicated that Mr. Jerry Tongen had to complete a Phase I Environmental Audit as part of refinancing his property. The preliminary findings indicated an elevated percentage of hydrocarbons in the soil which indicates some type of fuel tank spill/leak occurred on site. Mr. Tongen purchased the property from the City (old Police Department) and believes the hydrocarbons in the soil came from a fuel tank that the City didn't remove prior to the sale of the property. The City Attorney's office indicated the City has no legal contractual obligation to remedy the problem but Mr. Erickson mentioned this doesn't mean the City shouldn't participate in assisting in the clean-up effort. The Minnesota Pollution Control Agency (MPCA) would reimburse up to 90 percent of the cost of the clean-up of the site. Mr. Erickson informed Mr. Tongen the City would consider paying half of the remaining 10 percent for the clean-up/site restoration and coordinate the necessary paperwork with the MPCA pending Council approval. Mr. Tongen has tentatively agreed to pay half of the remaining 10 percent but set a cap of $2,500. Council Member Holberg asked what the cost of the clean-up would be and if the reason. for the refinancing was to improve the site in any way. Mr. Tongen mentioned a contractor quoted no more than $50,000 to clean-up the site and he is contemplating the idea of constructing an addition to the building. Mr. Erickson indicated the cost to the City to clean-up the Old Station site located at the southwest corner of Holyoke Avenue and 210th Street was no more than • $20,000. Council Member Ryan indicated that it seems the City should have cleaned-up the site prior to the sale of the property and therefore should take some responsibility in the clean-up. Council Work Session Minutes September 28, 1998 Page Four Mr. Erickson indicated the City would coordinate/manage the clean-up of the project including submittal of the necessary paperwork to the MPCA. Council directed the City Attorney's office to prepare an agreement indicating the City's and Mr. Tongen's responsibilities and costs associated with the clean-up of the site and have Mr. Tongen execute the agreement prior to Council approval. ITEM N0.6: DISCUSSION REGARDING 1998-99 D.A.R.E. GRADUATIONS Chief Martens mentioned D.A.R.E. officers suggested that the Council consider returning to a D.A.R.E. graduation scenario which features more than one school at a time versus separate graduations for every individual elementary school. Considering the difficulty in finding dates at each facility and the amount of time spent preparing, setting up and tearing down each graduation, D.A.R.E. officers have suggested having one graduation for the fall semester students and one for the spring semester students. Mayor Zaun indicated that he personally doesn't feel the individual D.A.R.E. graduations take a significant amount of his time and finds the events to be very organized and quick. Council Member Ryan indicated the D.A.R.E. graduations mean a lot to the students and parents and both are impressed by the appearance of the Mayor and Council at each of the events. Council Member Holberg spoke with a dozen parents regarding D.A.R.E. graduations and had the following comments. • If individual graduations continue, D.A.R.E. officers should obtain the assistance of the individual schools Parent Teacher Organizations (P.T.O.) to assist with the coordination of the event. • Not all Council Members need to attend each individual event. • If graduations consist of one or two events, then representatives from each school should assist with the coordination of the event. • A large graduation is difficult to manage. Mr. Erickson indicated he will contact School Superintendent Jim Bauck and request that custodians set up and take down the chairs for each graduation in lieu of D.A.R.E. officers. Mayor Zaun directed staff to leave the 1998-99 D.A.R.E. graduations as scheduled but inform participants and organizations that the event may be condensed into one or two graduations in the future. n LJ ,~ r . Council Work Session Minutes September 28, 1998 Page Five ITEM N0.7: STATUS UPDATE ON POLICE DEPARTMENT BUILDING AND DISPATCH CENTER EXPANSION As per City Council request at the June 30, 1998 Work Session, staff has provided the estimated costs of the renovation/expansion of the Police Station. Currently, it is unknown at this time if the City will receive a $150,000 COPS MORE Grant to offset a portion of the dispatch equipment. The proposed remodeling includes replacement of the 16 year old HVAC system, replacing dispatch console and upgrades to the telephone and computer system. The renovation project is time-sensitive because of the need to implement the Year 2000 compliant "911" program. The proposed cost of the Police Station remodeling project is $1,168,414. Council Member Sindt indicated she is in favor of remodeling the building and knew at the time the City expanded the building in 1994, that the Dispatch Center and equipment would have to be replaced in the future. Council Member Ryan inquired about the hiring of a construction manager. Mr. Erickson indicated that typically when facility construction/renovation costs less than $500,000, a construction manager is not contracted because the construction manager would duplicate the role of the architect. Mr. Ryan suggested having the City Finance Director purchase some of the major equipment directly from the manufacturer to obtain a better price. Chief Martens indicated that he should know within the next 30 days if the Police Department will receive the C.O.P.S. grant. Council directed staff to place the architectural agreement for the Police Department building and Dispatch Center expansion on an October City Council meeting agenda. The meeting was adjourned at 5:45 p.m. Respectfully submitted, Hennen ve Assistant