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HomeMy WebLinkAbout05-27-99 WS~~, j. ,.. CITY OF LAKEVILLE CITY COUNCIL WORK SESSION MINUTES MAY 27,1999 The meeting was called to order by Mayor Zaun at 7:00 p.m. in the Administrative Conference Room. Those present: Mayor Zaun, Council Members Luick, Mulvihill, Ryan, Sindt; R. Erickson, City Administrator; M. Sobota, Community and Economic Development Director; S. Michaud, Parks & Recreation Director; R. Mullenbach, Associate Planner; L. Guenther, Public Information Coordinator; R. Knutson, City Attorney (via conference call); D. Licht, NAC; G. Tushie, Tushie-Montgomery and Associates; J. Prosser, Ehlers and Associates, Inc.; L. Adelmann, Life and Times; J. Lloyd, Sun Current; L. Gustafson, Deputy City Clerk. ITEM NO. 1: Update on Airlake Airport/MAC Annexation Process City Attorney, Roger Knutson, via conference call, noted that the .Minnesota Municipal Board will sunset on June 1, 1999. As of this date, the State Planning Agency will take over the functions of the Board. Mr. Knutson recommended that the Metropolitan Airports Commission (MAC) follow an orderly annexation agreement in which Eureka Township and the City of Lakeville would jointly sign a resolution requesting the annexation. The use of an orderly annexation agreement would avoid delays, which would arise if an annexation petition process were used. Mr. Knutson stated that Eureka Township appears to be receptive to the annexation. Council Member Sindt asked what MAC's plans are for the airport. Mr. Erickson responded that MAC is planning to allow for the construction of 60 new hangars with public sanitary sewer and water. They also may pave the access road on the south side of the airport. Council Member Mulvihill inquired as to the annexation of the future crosswind runway area. Mr. Erickson stated that the crosswind runway project is not a part of their current CIP. Council Member Ryan asked if Eureka Township would be receptive to 'squaring off and including the area along Highview Avenue with out impacting the process negatively. Mr. Erickson stated staff would share the Council's views with MAC. Council Member Ryan asked how Eureka's tax base would be affected. Mr. Erickson stated a typical five-year amortization Payment In Lieu of Taxes (PICT) schedule would be used to compensate Eureka Township. The City Council directed staff to forward their approval of the use of an orderly annexation agreement with Eureka Township, and their comments pertaining to squaring off and including the area over to Highview Avenue, to the Metropolitan • Airports Commission. ITEM N0.2: Discuss Rosemount (55068) and Farmington (55024) Zip Code Issue ,~ CITY COUNCIL WORK SESSION MINUTES MAY 27, 1999 PAGE 2 • Ms. Guenther, Public Information Coordinator, stated that mail delivery to Lakeville residents comes from three post offices -Lakeville, Farmington and Rosemount. Residents have expressed their concern regarding the confusion that results from having a mailing address that differs from the municipality in which they reside. In 1992, the City worked with the United States Postal Service (LISPS) to consolidate 48 residences in the Burnsville or Prior Lake zip codes into the Lakeville 55044 mail delivery area. Ms. Guenther noted that the LISPS recently consolidated delivery areas in the City of Woodbury without involving the City in the boundary review process. She stated Mr. Al Otto, from LISPS Address Management Systems, said he was unaware of any cities initialing educational campaigns, however, City staff believes an educational campaign would be beneficial to the citizens of Lakeville affected by a proposed zip code change. Council Member Mulvihill indicated she is in favor of an educational. program. Mr. Erickson stated that in a recent meeting with the LISPS, they indicated that a new shared Lakeville/Farmington facility would be in place within the next year and a half. They are currently adding three routes a year. Council Member Ryan noted that by having a Lakeville zip code, it would assist callers in knowing what area code to use. Council Member Sindt suggested including the Lakeville Post Office in any Rosemount/Farmington boundary review process. She stated the most recent zip code boundary survey (Burnsville and Prior Lake) question was worded negatively and she would like more positive wording used in any future survey. Mr. Erickson stated the LISPS District survey includes a letter outlining the proposed changes and residents are asked to indicate their preference. The City Council directed staff to prepare a time line for addressing the Rosemount and Farmington zip code issue including an educational campaign. ITEM N0.3: Consider Proposal to Complete Partial Development of Kensington Park (Pexa Property) and Consider Adjustments to 1999 Park Dedication Fund Budget ~' `` Mr. Michaud stated the key issue in the development of Kensington Park has always been the construction of Kensington Parkway. Currently the development of the park is budgeted for the year 2000, but with the proposed development of the St. Francis Woods plat and the subsequent construction of the parkway, staff is suggesting the park be partially developed in 1999 with completion in 2000. Mr. Michaud stated the total estimated cost to develop the park with fine grading, parking lot and trail base, basketball and hardsurface play base, athletic seed mix over the play field areas, engineering and surveying is $41,412.50. Mr. Michaud identified two financing options to fund the project. One option is for the City Council to amend the park dedication budget. Approximately $60,000 in extra revenues is anticipated due to r` CITY COUNCIL WORK SESSION MINUTES MAY 27, 1999 PAGE 3 C7 increased home building within the City. The other option would be to delay the light upgrades at Parkview Park and Dakota Heights hockey rinks until 2000. The 1999 Park Dedication Fund has $60,000 budgeted for replacement lights. Council Member Ryan asked if the Parks Department would be contracting for any other park projects this year; if so, staff may be able to get better pricing than shown on the estimate from the developer of St. Francis Woods. Mr. Michaud stated that there are no contracting park projects scheduled for this year. Council Members Luick and Mulvihill stated their preference would be to use the projected increase in revenues due to the increase in housing construction for this project. The City Council stated they are in favor of using the projected extra revenue from the increased home building activity to fund the partial construction of Kensington. Park in 1999. Staff was also directed to get an estimate for the project from a company that specializes in final grading and seeding versus the current estimate from a road construction company. ITEM N0.4: Review Proposed Standards for Multi-Family Dwellings (Townhomes, Twinhomes, Threeplexes, and Fourplexes • Mr. Licht, of Northwest Associated Consultants (NAC), presented a draft of the townhome performance standards for Council review and discussion. Mr. Licht stated that in preparation of the draft performance standards, staff realized they needed additional direction on issues related to the task. He stated the proposed change to uniform standards to accommodate the development and subdivision of medium density residential land uses without the need for a PUD may raise concerns and is a major change in the City's approach to development. Mr. Licht stated that if the new R-SA Medium Density Zoning District is the only process available for townhome development, it may not address all situations. The City may need the flexibility of a PUD in unique situations, which would not be afforded by the new performance standards. He asked whether having one defined approach was the outcome the City Council desired. In addition, Mr. Licht noted that with defined standards, most developers are likely to build to the minimum requirements. This may result in a "cookie cutter" appearance and would also make it more difficult and costly to develop in environmentally sensitive and in-fill areas. Overall, diversity between townhome developments would be lost and. the standard product would become the norm. Council Member Sindt observed that the current PUD process has been used to provide the needed flexibility in preserving trees and wetlands. She asked if land can not be • developed to the "highest and best use", would there be any legal ramifications? Mr. ~~ ~~ CITY COUNCIL WORK SESSION MINUTES MAY 27, 1999 PAGE 4 Licht responded that City Attorney, Roger Knutson had stated no, the City would not be faced with legal action. Council Member Ryan stated he felt the PUD had been misused and he was concerned about staff assisting some developers with the design of townhome developments. He stated that existing ordinances related to wetland and tree preservation could be carried over to the new R-SA District. Mr. Licht stated with the proposed R-5 District the design flexibility and the ability to preserve wetland areas would be lost. Council Member Ryan stated that the Boulder Village PUD was used to build multiple- unit homes in an area that was zoned for single family uses. He did not feel that this was an appropriate use for the PUD. Citizens should be confident that the land uses in their area would not be changed through the PUD process. Council Member Mulvihill stated that she did not want to lose the flexibility, such as greenway/tree preservation, that a PUD gives and is concerned about the possible "cookie cutter" look. Council Member Luick noted he was concerned that perfecting the standards may become the "ceiling", and asked whether the same objectives could be achieved through better . planning. He said without the flexibility of a PUD the density is set. Mr. Licht agreed, stating that the new 2020 Land Use Plan clearly identifies where medium and high density residential uses will develop. As part of the zoning ordinance update, the zoning map will be brought into consistency with the 2020 Land Use Plan. Mayor Zaun stated that he believes that the flexibility of the PUD has produced good results for the City by allowing the City Council, Planning Commission and others to have input. In addition, he feels that Council Member Ryan is more concerned with when the PUD has been used, and not how it has been used. The City needs to maintain the PUD as an option to ensure that high quality townhome developments are constructed that meets the various needs of the community. Without the PUD, cookie cutter townhome development will most likely occur. Mr. Erickson stated that the PUD process may be necessary to achieve the greenway corridor proposed through the Central Area. Without the flexibility of the PUD, the City may need to acquire the greenway through anarea-wide assessment or by providing for transfer of density in the new performance standards. Mr. Erickson also stated that the City Council may want to consider adding performance standards requiring amenities in areas without environmental amenities. The City Council agreed that the PUD process be maintained as an option for medium • density development in the community. Staff should develop criteria for when and for what purposes the PUD process should be used. Staff should also add requirements for amenities in the performance standards. ~. ;. CITY COUNCIL WORK SESSION MINUTES MAY 27, 1999 PAGE 5 ITEM NO. S: Review Updated Proposal by Tushie-Montgomery and Associates, Inc. for the Completion of a Space Utilization Study incorporating Ehlers and Associates, Inc. Proposal for Financial Advisory Services for. City Services Study Mr. Tushie presented the updated Space Utilization Study for City Hall. He introduced Mr. Jim Prosser, Financial Advisor for Ehlers & Associates, Inc., who prepared a Proposal for Financial Advisory Services for City Services Study for the Council's review. Mr. Prosser outlined the scope of services Ehlers & Associates proposes to provide. Specifically, Ehlers & Associates will provide a cost comparison of internal vs. external provision of services for all departments located in City Hall. Mr. Prosser stated the proposal as outlined would include the following: • Identify those services which should be analyzed for external purchase potential and prepare detailed performance criteria for each service. • Identify the full cost to purchase services internally. • Prepare either an estimate of cost to purchase selected services or receive professional services proposals for selected services. • Develop criteria for review of internal and external services. • Compare and contrast the alternatives of internal vs. external purchase of services. A final recommendation would be made to the City Council. Mr. Prosser stated that while the City may never use the study, it may be a good indicator of the operational proficiency of City services. The City Council may determine to utilize only certain elements of the study. Council Member Ryan asked if other cities had analyzed outsourcing. Mr. Prosser responded that he has worked with Richfield, locally and several cities in Illinois. Council Member Luick asked what areas of city services are mandated by State Statutes. Mr. Erickson stated the City has certain statutory responsibilities including the positions of City Clerk and City Treasurer/Finance Director. Mayor Zaun noted that as Lakeville continues to grow, the City needs to be able to serve the citizenry. Council Member Luick felt that with outsourcing, the issue of quality of service may decrease by having services further away. y' ~ +~ CITY COUNCIL WORK SESSION MINUTES MAY 27, 1999 PAGE 6 Council Member Sindt asked about current outsourcing done by the City. Mr. Erickson responded that Lakeville outsources more work tasks than any city in Dakota County. He noted that Lakeville has one of the lowest employee per capita (1000) ratio in the metro area: Mr. Erickson. also stated that if outsourcing were increased, the City may have to consider hiring an additional employee to oversee the services. The City Council directed staff to prepare a current list of services that the City outsources. Once completed, the list should be distributed to Ehlers & Associates to determine if they can assist Tushie Montgomery & Associates in creating a superior Space Utilization Study. The list should also be presented to the City Council at a future work session meeting. The work session adjourned at 9:03 p.m. Respectfully submitted, e ee Gustafson Deputy City Clerk