HomeMy WebLinkAbout02-27-99 WSMinutes from the February 26-27, 1999 City Council Retreat
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SATURDAY, FEBRUARY 27,1999
The meeting was called to order by Mayor Zaun at 7:58 a.m. in the Lakeville Water Treatment
Facility community meeting room.
Those present: Mayor Duane Zaun; Councilmembers Tom Ryan, Betty Sindt, and David Luick;
City Administrator Robert Erickson; City Engineer Keith Nelson; Finance Director Dennis
Feller; Administrative Assistant John Hennen; Associate Planner Ron Mullenbach; Joni Hubred,
Life & Times; Pastor Bill Bohline, Hosanna! Lutheran Church; and Renee Brekken, Coordinator
of the Lakeville Area Arts Center Study.
Those Absent: Councilmember Lynette Mulvihill
Item No. 1: Opening Morning Remarks
Saturday morning opening remarks were provided by Pastor Bill Bohline of Hosanna! Lutheran
Church. Pastor Bohline has been a resident of Lakeville for approximately 18 years and has been
instrumental in the growth of Hosanna! Lutheran Church. Pastor Bohline thanked the City
. Council for their work over the last 20 years in making Lakeville a healthy community. Pastor
Bohline briefly discussed the importance of leadership. and visioning with the City Council.
Item No. 2: Review Capital Improvement Plan 1999-2003
City Engineer Keith Nelson presented the 1999-2003 Capital Improvement Plan to the City
Council. The CIP includes the following projects:
1999
• Reconstruction of 202"d Street between Holyoke Avenue and Dodd Boulevard.
• Heritage Commons bridge construction on Heritage Drive over the waterway, consistent
with the development agreement with Aurora Development. Staff presented photographs of a
recently completed bridge designed by SRF for Nottingham Parkway in Maple Grove. The
City Council indicated they preferred the SRF-designed bridge with rock-face construction
versus the brick renderings previously presented due to its lower cost and visual appeal.
Councilmember Ryan indicated that construction should be respectful of the steep
embankment along the waterway. City Engineer Nelson indicated that the embankment
would be considered during construction of the bridge.
• Upgrade of Dodd Boulevard adjacent to Heritage Commons. This is new to the CIP this
• year. Dakota County Highway Department granted a variance from their access spacing
guidelines to allow full access to Heritage Drive along Dodd Boulevard, provided that a
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Minutes from the February 26-Z7, 1999 City Council Retreat
center median is constructed north of 202nd Street. The center median will restrict current
full access to Budget Mart and Kwik Trip/McDonald's to right-in/right-out only.
Councilmember Ryan asked whether the affected businesses would continue to have
reasonable access to their properties. City Administrator Erickson stated the conditional use
permit for Kwik Trip/McDonald's indicated that the current access may be restricted in the
future. SRF is currently doing a preliminary design layout for this project. Authorization
will be needed to prepare final plans for construction this year.
• County Road S between 170`h Street and County Road 46.
• Central Area Plan. City Engineer Nelson presented two alternatives for the alignment of
Ipava Avenue between Lakeville Senior High and the Third Junior High School. One
alternative constructs the four-lane parkway west of the existing wetland, which is linear to
the roadway. The second alternative constructs the parkway on each side of the linear
wetland. The Environmental Affairs Committee preferred the first alternative. Utilities will
be extended with the construction of Ipava Avenue as a 4-lane urban section. The City
Council also selected the first alternative.
• Cedar Avenue. The upgrade of Cedar Avenue was scheduled for construction in 1999,
consistent with the Dakota County CIP. However, this project may be delayed due to right-
of-way acquisition and business relocation constraints. Federal guidelines restrict
advertisement of the bids until the relocation process is completed. Construction may not
occur until year 2000, but funding is allotted in 1999 to cover engineering and right-of--way
acquisition costs.
• Mill and Overlay of Ipava Avenue south of 165`h Street to repair damage from groundwater
problems. The City Council also discussed a proposal to reconstruct Ipava Avenue to a four-
lane roadway from 163rd Street to Innsbrook Drive. The Council determined that the
reconstruction of Ipava from 163rd to Innsbrook Drive is not warranted at this time. They
also directed staff to perform patching and overlays as needed this year.
2000
• County Road 46 east of Pilot Knob Road, and Pilot Knob Road south of County .Road 46.
This project maybe delayed unti12001, based upon the timing of the Cedar Avenue. project.
Pilot Knob will be the official detour while Cedar Avenue is closed.
• Reconstruction of County Road 64 (202"d Street) between Holyoke Avenue and Cedar
Avenue. This project is identified in the Dakota County CIP.
• Sealcoating of Districts S & 6.
• Expansion of Water Treatment Capacity. The CIP includes $20,000 for an expansion study
in 2000, with construction in 2001 and completion in 2002.
2001
• Begin construction of 4 million gallon water treatment facility expansion.
• Construct Well No. 1 S
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Minutes from the February 26-27, 1999 City Council Retreat
• • Pavement Management on a community-wide basis without assessment. The ability of the
City to implement a pavement management program depends on levy limits being imposed
by the legislature.
2002
• Reconstruction of the County Road 70 Bridge and Frontage Road Improvements. This
project is consistent with the Dakota County CIP. In addition to the bridge replacement,
Kenrick Avenue will be realigned east of McStop to the intersection at Kensington
Boulevard. Keokuk Avenue south of County Road 70 will be realigned westerly to match
existing Keokuk Avenue to the north. If the City receives 70% Federal and State funding for
all construction, the City's share of the costs would be $2.2 million. Dakota County and the
City would be responsible for sharing all engineering, right-of--way acquisition and remaining
construction costs not covered by Federal funds.
2003
• Reconstruction of 185~h Street as a four-lane roadway between Scott County and Highway
S0. This project would require the reconstruction of the freeway bridge with new ramps and
frontage road relocations at an estimated cost of $9.0 million. Assuming 70% Federal
funding of construction costs, the City's share would be $1.95 million. Councilmember Ryan
requested that the City move this project up in the CIP so that it would be completed prior to
• initiation of the County Road 70 bridge reconstruction project.
• Reconstruction of Dodd Boulevard from Heritage Commons to 185Th Street. This project
was included in the CIP at the request of the City Council. The construction of Ipava Avenue
is anticipated to shift traffic off Dodd Boulevard and may delay the need for this project.
City Administrator Erickson stated that the City and Dakota County have been discussing
cost sharing for the construction of Ipava Avenue, in lieu of improvements to Dodd
Boulevard.
Non-Programmed
• Widening and Urbanization of 185`h Street to a four-lane roadway between Dodd Boulevard
and Ipava Avenue. The City Council instructed staff to pursue this project with Dakota
County. The County has responded that this project is premature until after completion of the
County's Central Area Sub-Area Corridor Study. The County has indicated that they will
participate in turn lanes at 185`h Street and Dodd Boulevard for 1999 to accommodate the
new junior high school.
Finance Director Dennis Feller indicated that the proposed 1999-2003 CIP is fundable with the
sale of Municipal State Aid bonds, General Obligation Special Assessment bonds and prudent
use of trunk funds. The City Council indicated their support for all projects, subject to the
deferral of the Ipava Avenue reconstruction between 163rd Street and Innsbrook Drive.
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Minutes from the February 26-27, 1999 City Council Retreat
~tem No. 3: Presentation of Lakeville Area Arts Center Study
Renee Brekken presented the Lakeville Area Arts Center Study. The presentation included video
footage of similar art centers in metro/out-state communities.
Within the next two years, the original All Saints campus in downtown Lakeville is expected to
become available for purchase as a new education facility is planned to be built at the site of the
new All Saints Catholic Church. In 1998, the City commissioned a study to determine the
interest in exploring the need for and feasibility of renovating the original All Saints Church,
now known as Hart Hall, into an arts center.
During the past six months, three focus .group meetings have been held to help measure
community interest and discuss the idea of converting the church campus into a facility that
could offer opportunities for performances, art shows, classes, seminars, workshops, special
events, large group meetings, etc. By locating an arts center at the All Saints campus, downtown
businesses would be positively affected and new businesses would be encouraged to locate
downtown.
The presence of arts centers in other communities has had a revitalizing effect on both cultural
and economic development. Ms. Brekken showed video footage of the Hopkins Center for the
Arts, Minnetonka Center for the Arts, Paramount Arts District (St. Cloud), and Holy Angels
Performing Arts Facility (St. Cloud). The Holy Angels facility is located in a historic building
• that was once St. Cloud's first cathedral. This facility is similar to that proposed for Hart Hall.
Ms. Brekken displayed a list of activities that could be offered in an arts center:
• Year-round performance series featuring music and dance
• Youth and adult painting, drawing, dance, music and drama classes
• Visual arts displays by local artists, students, touring exhibits
• Youth arts camps & summer workshops
• Arts festivals & artists in residence
• Music & dance recitals
• Writers club & literature review groups
• Historical Society exhibits
• Public speakers
• InstrumentaUchoral opportunities
• Community meetings & press conferences
WOLD Architects and Engineers has offered preliminary architectural services for the study.
Their research indicates that Hart Hall is structurally sound and would require only minor
renovations for conversion into an arts center. The renovations, which would cost approximately
$189,000, are listed below:
• Upgrade front steps, exits, electrical service, and fire alarms
• Improve accessibility to stage and balcony
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Minutes from the February 26-27, 1999 City Council Retreat
• • Provide additional restroom facilities and air conditioning
For an additional $235,000, the following improvements could be made:
• sloped floor
• theater lighting and audio system
• stage riggings
• window curtains
• seating for 400
The following items were not requested although they would enhance the effectiveness of an arts
center:
• Ticket booth and concession area
• Lobby area and coat room
• Enhanced interior and exterior lighting
• Green room
• Dressing rooms
• Permanent window treatments
• Outside signage
Acquisition, construction and/or renovation of an arts center can be funded by a variety of means.
Typically, the following resources are utilized: private grants and foundations, donations, loans,
city funds, state grants and tax increment financing (TIF) district funds. Annual operating
expenses (operations, utilities, and custodial items) will be handled with revenues from
membership fees, donations, class registration fees, and space rentals.
Several financing options exist that are potential sources for a Lakeville Area Arts Center. The
Lakeville City Council recently acquired the former Giles property for a senior housing project
using excess tax increments. Because an arts center nearby would benefit surrounding residents,
tax increment funds could be used to finance up to one-third of the total fair market value of the
planned improvements.
Historically, Minnesota grants and foundations have been generously supportive of the arts.
Sixty-three foundations were identified as sources for arts center capital campaigns,
building/renovations or operating support purposes. Many arts centers have had success in
securing grant and foundation funds. Typically, the local community plays a major role in the
fundraising effort.
Ms. Brekken outlined additional steps which must be taken should the City Council decide to
proceed with the project:
1. Establish an Arts Center Advisory Committee
2. Authorize a Request for a Market Analysis
3. Authorize a Request for a Formal Appraisal
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Minutes from the February 26-27, 1999 City Council Retreat
4. Receive 1999 Community Survey Results -the survey contains two specific
questions regarding a potential arts center in Lakeville
5. Conduct a Cost Analysis
6. Receive Definitive Campus Use Information from ISD #194
7. Identify Staffing Needs and Funding Sources
Mayor Zaun reiterated that the City has always been supportive of the historic downtown.
Councilmember Ryan indicated that the project appears to benefit the entire community. The
economic benefit to communities with arts centers .appears to be well documented.
Councilmember Luick indicated that all cost estimates for renovation include the need for
asbestos removal.
City Administrator Erickson stated that staff needs authorization to prepare a resolution
developing the legal framework for this project. He also stated that a tax levy could be an
additional revenue source should the Lakeville Historical Society become a part of the project as
a tenant. The City will need to communicate with ISD #194 regarding plans to renovate the
school building/convent for the District's use as an adult learning center. City Administrator
Erickson also indicated that the Arts Center project would most likely come under the guidance
of the Parks and Recreation Department.
Item No. 4: Review Growth Management Strategies Report and Recommendations -
• Implementation
City Administrator Erickson referenced a legal memorandum from City Attorney Roger Knutson,
dated February 26, 1999, which discusses the legal status of the 1998 Comprehensive Plan
Update. The legal memorandum states that until the Metropolitan Council "signs off' on the
new plan, the 1988 Comprehensive Plan is still in effect.
Erickson also stated that the .City has received a number of concept plans for townhome
developments since the beginning of 1999. A few of the concepts are consistent with both the
1988 and 1998 Land Use Plans. Most are inconsistent with the 1988 Plan and need to wait for
approval of the 1998 Comprehensive Plan Update. In addition, the City's 1999 Development
Regulations Update will include an update of the City's multi-family zoning districts (R-4, R-5,
R-6, and R-7). The City would benefit from an "administrative time-out" to get the 1998
Comprehensive Plan and subsequent zoning ordinance updates completed prior to addressing the.
huge influx of townhome concept plans.
Councilmember Ryan stated that it is important for the City to carry its high standards for single-
family development standards to the multi-family housing zoning districts. Due to the status of
the 1998 Comprehensive Plan and zoning ordinance amendments, the City cannot process the
townhome concept plans.
• Mayor Zaun indicated that the City should utilize the 120-day extension to relieve pressure to
review. the concepts. In addition, the City Council determined that the Mayor should send out a
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Minutes from the February 26-27, 1999 City Council Retreat
. letter to potential townhome developers informing them of the status of the 1998 Comprehensive
Plan and zoning ordinance amendments. Staff was directed to prepare a draft letter for review by
the City Council at their March 15, 1999 meeting.
a. Council Involvement in MUSA Boundary Determination
Councilmember Ryan indicated that he had questions regarding the mechanism for expanding the
MUSA boundary. His emphasized that the determination not be made on an arbitrary basis and
that all developers be treated equally.
City Administrator Erickson stated that the 1996 Comprehensive Sanitary Sewer Plan identifies
three MUSA expansion areas. Each area represents afive-year supply of developable residential
land, based on historical development trends. Once the supply of developable residential land
within the MUSA is reduced to less than afive-year supply, Expansion Area A will be brought
into the MUSA in its entirety. Subsequent expansion areas would be handled in this same
fashion.
City Administrator Erickson stated that City staff would calculate how close the City is to having
to expand the MUSA. The City Council directed staff to forward the calculations related to
future MUSA expansion along with the proposed revisions to the 1998 Comprehensive Plan
Update.
• b. Council Involvement in Premature Development Determination
After reviewing the packet materials, Councilmember Ryan requested that this item be removed
from the agenda.
c. I-35W and 185th Street Interchange and County Road 70 Bridge.
City Administrator Erickson stated that it may be helpful for the City Council to determine
priorities for the three freeway bridge projects at County Road 70, 185th Street, and County Road
50. The City Council determined that the City should make improvements to the 185th Street
interchange area as its top priority. County Road 70 should receive top priority with special
funding through the legislature, consistent with the expected timeline for State and County funds.
Although, the County Road 50 interchange was deemed the lowest priority, staff was instructed
to work with Lezlie Vermillion of the Dakota County Highways Department to apply for Federal
funding for the project.
d. 185th Street and County Road 70 Construction/Extension
Councilmember Ryan expressed that -the City should consider making frontage road
improvements, including new south ramps, at 185th Street/County Road 60 prior to County Road
70 bridge reconstruction for the benefit of surrounding businesses. City Administrator Erickson
• indicated that Dakota County has decided to move the Sub-Area Corridor Study up to 1999, in
response to requests to do so from both Lakeville and Farmington.
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Minutes from the February 26-37, 1999 City Council Retreat
• e. Community Center -Priority, Timing, Financing
Councilmember Ryan stated that there appears to be a need for a community center in Lakeville.
The need was noted in both the 1992 and 1998 Strategic Growth Management Task Force
Recommendations. He suggested that the City Council might want to tour community centers
throughout the metropolitan area to get an idea for what other communities have done. He stated
that a community center might contain such uses as an indoor pool or teen center.
City Administrator Erickson stated that communication with the Farmington and Lakeville
school districts would be essential. He also indicated the 1999 Community Survey includes a
question asking residents how supportive they would be of a community center being developed
through apublic/private partnership.
Mayor Zaun indicated that he would make preliminary contact with the Lakeville School District
#194 to determine if the district would have any interest in partnering on such a project. The City
Council determined that it should wait for the results of the 1999 Community Survey prior to
making any decision on the matter.
Item No. 5: Discuss Odd/Even Election Years
• City Administrator Erickson stated that the City Clerk has indicated that switching to even year
elections would ease administration and reduce election costs for the City. The City Council
determined that it should wait for the results of the 1999 Community Survey prior to making any
decision on the matter.
Item No. 6: Discuss Council Committees -Structure/Appointments
The City Council discussed its annual appointments to boards and committees. The City Council
agreed to the following appointments to boards and committees for 1999:
BOARD/COMMITTEE COUNCILMEMBERS (*STAFF)
ALF Ambulance Sindt Feller* {alternate)
Downtown Business Assoc. Ryan Sindt (alternate)
Public Safety Mulvihill Luick
Liquor Luick Mulvihill
Personnel Ryan Mulvihill
Dakota Co. Economic Development Partnership Zaun Luick (alternate)
. Metro East Development Partnership Zaun Luick (alternate)
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Minutes from the February 26-27, 1999 City Council Retreat
• Dakota Co. League of Governments Sindt Erickson* (alternate)
I-35 Solutions Alliance Zaun Ryan (alternate)
Ice Arena Feller* Michaud* (alternate)
HRA Ice Arena Ryan Sindt (alternate)
League of Minnesota Cities Sindt Zaun (alternate)
Municipal Legislative Commission Zaun Erickson*
Convention & Visitors Bureau Mulvihill Michaud*
Transportation Advisory Board Zaun
.Association of Metropolitan Municipalities Sindt Ryan
Airport Advisory Bob Johnson** Erpelding* (alternate}
**Citizen Representative
Item No. 7: Discussion Regarding Individual Council Member Issues:
a. Downtown Lakeville ConventionBanquet Facility
• Councilmember Ryan indicated that the Downtown Lakeville Business Association feels that the
downtown is lacking aconvention/banquet facility. In addition, he referenced a related letter
from VFW Post 210. The letter indicates the VFW Post's concerns regarding the current and
future ability of their facility to accommodate banquet facility needs. Ryan questioned whether a
convention banquet facility could be included in the Arts Center project.
The City Council received the letter from VFW Post 210. Mayor Zaun will write a letter to the
VFW Post to acknowledge receipt of the letter. The letter should also indicate the City's
involvement in the downtown, including signage needs. The City Council also expressed the
opinion that development of banquet facilities is more appropriately left to private developers.
b. Orfield/Metropolitan Council
Councilmember Luick stated that he would like to learn more about Myron Orfield's position,
the "Smart Growth" funding available in the Federal budget and other issues related to the
Metropolitan Council. Mayor Zaun indicated that he would forward a book by Mryon Orfield
and an article related to Orfield's position to Councilmember Luick.
c. Public Relations
This item was removed from the agenda.
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Minutes from the February 26-27, 1999 City Council Retreat
• d. Planned Unit Developments
The City Council reviewed a memo from Northwest Associated Consultants, dated October 28,
1998, regarding the establishment or creation of a residential performance-zoning district which
was intended to replace the current PUD procedures and zoning district. After evaluating several
options, Mr. Licht concluded, "Lakeville has the zoning mechanisms for effectively
implementing the plan (Central Area Plan) either through its base zoning or Planned Unit
Development." NAC recommended that the PUD zoning district be used to achieve the
greenway corridor, attractive and innovative residential neighborhoods .and the desired residential
densities. Mr. Licht also suggested that the City spell out the performance standards and
amenities that must be met for a developer to review design flexibility or incentives.
Councilmember Ryan stated that he felt the City Council needed to discuss the difference
between "good" and "bad" City standards. Ryan feels that perhaps the planned unit development
process allows the opportunity for unequal treatment of developers.
City Administrator Erickson indicated that the City has eliminated the use of the PUD/CUP as a
means of reducing lot sizes through the averaging of density over an entire plat. To reduce the
need to rezone to PUD, Planned Unit Development, City Administrator Erickson suggested that
the R-4, R-5, R-6, and R-7 zoning districts be updated. The update should include an analysis of
current planned unit developments. City Planner Daryl Morey has indicated that the zoning
ordinance lacks suitable lot size standards for condominium and townhome housing types. In
addition,. the Wetland Conservation Act and other environmental policies that have recently come
into existence protect environmental features.
The City Council stated that updating the multi-family zoning district (R-4, R-5, R-6, and R-7)
should be a high priority. The update process, which will be handled by Northwest Associated
Consultants, should also include the City Council, City Planner Daryl Morey, and representatives
from the development community.
Continued from Friday Evening .. .
Item No. 2: Review Final Draft of City Survey Questions
The City Council continued discussion concerning two areas of the 1999 Community Survey.
The following conclusions were made:
Question #136-? after extensive discussion, the City Council felt that these questions should
ask if residents were aware of the Comprehensive Planning process and
whether they would like to receive more information about the City's
plans. Based on the results of these questions, the City would explore the
possibility of sending a 2020 Land Use Plan to every household in the
• City.
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Minutes from the February 26-27, 1999 City Council Retreat
• Questions #165-67 The City Council agreed that a question regarding residents' interest in
shopping at a large discount store at Heritage Commons should be added.
In addition, the City Council directed Ms. Traxler to shorten the preface to
this group of questions.
Item No. 8: Review Job Description/Recruitment for Director of Development
City Council discussion of the Director of Development job description took place regarding the
merits of creating this new position. The City Council's consensus was that the personnel
committee revise the proposed job description as discussed. The City Council also asked the
City Administrator to contact executive search consultants regarding the cost of a professional
recruitment process.
Item No. 9: Other Business
No items were discussed under this agenda item.
Item No. 10: Adjourn
There being no further business, the meeting was adjourned at 1:50 p.m.
Minutes Respectfully Submitted by:
Ron Mullenbach, Associate Planner
Recording Secretary
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