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HomeMy WebLinkAbout05-25-00 WS• CITY OF LAKEVILLE CITY COUNCIL WORK SESSION MINUTES MAY 25, 2000 The meeting was called to order by Mayor Zaun at 4:30 p.m. in the Administrative Conference Room. Members present included the following: Mayor Zaun; Council Members Sindt, Mulvihill, Luick and Johnson; Robert Erickson, City Administrator; Keith Nelson, City Engineer; Jeff Lueders, Cable Coordinator; John Hennen, Administrative Assistant; and Greg Stattman, Cable TV Franchise Subcommittee Member. ITEM NO. 1: DISCUSS ADDITIONAL CABLE TV FRANCHISE AGREEMENT WITH WIDEOPENWEST, INC. Mr. Erickson and Mr. Lueders informed Council Members that WideOpenWest, Inc. is requesting to provide data (internet), digital TV and telephone service to Lakeville residents. City staff and the Telecommunications Commission Franchise Subcommittee met with Cable Attorney Brian Grogan to discuss the proposal. Mr. Grogan indicated that based on a FCC Act in 1996, communities must welcome competitors if services, fees, etc.. are comparable with other providers in the area (i.e. Charter Communications). The downside in allowing WideOpenWest into the community is the trenching that would occur in all right-of-ways to install the infrastructure. Because of the irrigation systems, invisible fences and central draintile that are located in right-of- ways throughout the community, it would be a very challenging process. Mr. Lueders indicated the largest complaint he received from residents when Charter Communications installed their infrastructure was the disturbance/digging in their yards. The upside of the proposal is that companies such as Charter, Frontier and AOL would have competition which may possibly lead to lower rates for Lakeville residents. Mayor Zaun reviewed the proposed timeline for processing the request for the Cable Television Franchise and recommends modifying the schedule by two weeks to allow the City Council the opportunity to review the item in greater detail at a future Work Session. Mr. Erickson recommended that the City Council, Telecommunications Franchise Subcommittee, City Attorney Roger Knutson and Brian Grogan meet to discuss the issue along with the Right-of-Way Ordinance Amendment. Mr. Erickson also suggested the idea of requiring the next vendor to install a conduit that would accommodate multiple fiber so future vendors that enter the City can utilize the conduits to prevent additional disturbance/digging in yards. The City Council directed the City Clerk to call a special meeting of the City Council for 5:00 p.m. on June 6t" to discuss additional Cable TV Franchise Agreement process along with the Right-of-Way Ordinance Amendment. • Council Work Session Minutes May 25, 2000 P. 2 • ITEM NO. 2: UPDATE ON PUBLIC IMPROVEMENT PROJECTS City Engineer Keith Nelson provided an update on public improvement projects that included the following: ^ Cedar Avenue: One of the significant aspects of the project is the relocation of the Williams Pipeline. The project is on schedule for completion. Ipava Avenue Extension: The contractor has had to install draintile because of subsurface drainage. The contractor will also have to install geotextile material to stabilize the subgrade. These items will necessitate a change order of approximately $60,000 which will be presented to the City Council for consideration at the next Council meeting. Dodd Boulevard Project (C.R. 50 to 195th Street): Specifications are completed and staff is proposing to open bids in June and award the contract in July. The cost of the project is estimated to be $2.8 million. $2.5 million is currently budgeted in the 2000 CIP. Mr. Erickson indicated the residents and property owners in the area expect the project to be completed this year and suggested an incentive be included in the specifications to have this accomplished. ^ County Road 46 (east of Pilot Knob Road): The first phase of the project is being • completed which is to mine gravel from the area. A bid date has not been set as of yet. Realignment of Kenyon Avenue/185t" Street (CR 60): The Mallory's recently inquired about obtaining the land which they sold years ago to the State for I-35 right-of-way. Staff believes it's premature to determine ROW issues since the 185tH Street and I-35 interchange is not yet designed. The Planning Commission recommends that the land be developed as Medium Density. Water Treatment Facility Expansion: A kick-off meeting was held and staff is reviewing .architectural designs for the building. Staff doesn't foresee a contract being awarded until October. ^ Interchange Grant Applications (/-35/CR 50/60/70): Mr. Erickson mentioned that staff took a proactive step in completing artifact, historical and wetland studies for the I-35/CR 60 interchange prior to the submittal of grant applications for the project. Newly appointed Dakota County Physical Development Director Susan Hoyt would like to see some type of retail/office complex at the I-35/CR 60 interchange. Mr. Erickson also indicated that Ryan Companies has an option to purchase property on the northeast corner of Kenrick Avenue and County Road 70, including the Super 8 site. Proposed businesses to be constructed on site may include a Home Depot, Target Super Store, Best Buy and Office Max equaling 500,000 sq. ft. If the project • Council Work Session Minutes May 25, 2000 P. 3 • moves forward, this will necessitate the need for the installation of infrastructure and the reconstruction of the I-35/CR 70 bridge/interchange. ITEM NO. 3: STATUS OF BLACK DOG WMO City Engineer Keith Nelson is currently a member of the Black Dog WMO. As an appointed City official, his presence on the board is against the intent of the law. Council Member Luick has attended some of the meetings and is interested in .becoming a board member. Resident Tom Walkington has also .expressed an interest in being a board member. Staff will contact City Attorney Roger Knutson regarding the possibility of Mr. Walkington serving as an Alternate Member. Council Members will interview Mr. Walkington at 6:30 p.m. on June 5t", prior to the regularly scheduled Council meeting. Mayor Zaun left the meeting to attend the DARE Graduation at Eastview Elementary School ITEM NO. 4: UPDATE ON PROJECTS/ISSUES - 2000 Mr. Erickson updated Council Members on the following projects/issues: ^ Software conversion for financial, payroll, human resources - total • automation: The conversion to the new chart of accounts will be completed in July. Staff is proposing to add another accountant in the Finance Department. A job description is currently being drafted. ^ Lease Liquor Store #1/Heritage Commons: Liquor Operations Director Brenda Visnovec has done an excellent job in preparing for the relocation of Liquor Store #1 to Heritage Commons. Liquor Store #2 will close at the end of the year. ^ Implement Comprehensive Communication Plan: The City's web site has been redesigned and revised by Public Information Specialist Sue Palm. Music that was aired while visiting the web site has been eliminated. Residents can now download Building Permit Applications for items such as the installation of fence, deck, shed, etc. ^ Rental townhome project on 210th Street west of Cedar Avenue: The bids for the construction of the project came in at $153,000 per unit compared to $123,000 per unit for the Cedar Avenue and Dodd Boulevard rental townhome project. Dakota County CDA Director Mark Ulfers asked the City to waive the permit fees. Mr. Erickson indicated that this could not be done. The Dakota County CDA will raise the rental fee by $50 per unit. The project is behind schedule. ^ Moratorium on Adult Sexually Oriented business: The moratorium has recently • been extended by the City Council until January 1, 2001. Council Work Session Minutes May 25, 2000 P. 4 • Develop/Implement Trout Stream Management Plan: Environmental Resources Coordinator Tim Brown was the primary author on the Management Plan which the Council will review at a future work session meeting.. ^ Northeast Community Park Acquisition: Mr. Tutewohl informed the City that he had four remaining issues regarding the latest version of the mediated settlement agreement for the acquisition of approximately 40 acres of his .property. Staff will keep the Council informed of the situation. ^ Market Study/Employee Pay: Mr. Rod Kelsey is currently in .the process of preparing a market study for applicable employee positions. In the past, Council Members have implemented the recommendation at the first of the year, increasing compensation for identified positions in the comparable group. Mr. Erickson asked the Council Members to consider implementing the pay increase prior to the first of the year so the City does not lose any valuable employees due to current market conditions. ^ Employee Handbook Re-Writer Human Resources Director Marcy Cordes has been working diligently on the Employee Handbook Re-Write. Three staff members will review the handbook and provide feedback to Ms. Cordes. ^ EAC Vacancies: Currently there two vacancies on the Environmental Affairs • Committee. Mr. Klein has recently indicated that he will also be resigning which will bring the total members to four with one alternate. Council Members feel it is the appropriate time to move forward and create an Environmental Affairs Subcommittee of the Planning Commission. ^ GIS .Position; GIS Intern Julie Wotczak has accepted a full time position as a GIS Technician. ^ Orchard Lake Management Plan: The Council will consider implementation of the Orchard Lake Management Plan after receiving support from the Orchard Lake Homeowners Association. ^ Dog Leash Ordinance; Mr. Michaud is moving forward with obtaining comments regarding the proposed ordinance and will be presenting the ordinance amendment to the Council in the near future. ^ Park Maintenance Superintendent Position: The applicant from. Hennepin County Parks Department who was offered the position has decided to stay at his current position. Staff has recently made an offer to a West St. Paul Parks employee who has experience in both the areas of parks and recreation. If this person accepts the position, his title would be Assistant Director of Parks and Recreation. Irk Council Work Session Minutes May 25, 2000 P. 5 ^ Park Acquisition Opportunity -Bury property (Midwest Asphalt): Mr. Bury is • asking $6.2 million for the 40 acre Midwest Asphalt property. This parcel will not be in the Metropolitan Urban Service Area for another 15 years. This is equivalent to $3.85 per square foot for gravel pit property which has a large excavated area on- site that will have to be filled. Council Members directed City Administrator Robert .Erickson to send a letter to Mr. Bury indicating what the property is actually worth and pointing out the above-mentioned issues (MUSA and hole to be filled). If the City comes to an agreement with Mr. Bury in the future, the property would be an extension of Casperson Park. ^ Inspection Department -Organizational Changes: With the resignation of Scott Wheeler, Building Official Gene Abbott recommends hiring a replacement and an additional Mechanical Inspector. The commercial/industrial projects to-date equals the amount of all the commercial/industrial projects that were completed in 1999. ^ LPD -.Sixth Sergeant Position: Once recently appointed (promoted) Sergeant Tim. Knutson is familiar with his new position, Officer Strole would be considered to be appointed as the sixth sergeant on the Lakeville Police Department. Additional supervision will benefit the department recognizing the number of new officers hired the past two years. ^ Second SRO for ISD 194 (Cops in School Grant - $125,000): .Police Chief Martens feels strongly about appointing a second SRO for ISD 194. A COPS in • School Grant has been applied for equaling $125,000. If obtained, the City and School cost of hiring a second SRO would be minimal. Superintendent. Bauck agreed to pay 50 percent of the remaining costs subject to School Board approval. After a three year period, the City and School would have to pay the entire salary at a 50/50 split. ^ ISD 192, 194, and 196 Issues: 192 -Superintendent vacancy and excess levy referendum, 194 -excess levy and facility referendums and 196 -excess levy referendum. ^ Bond Issues, Financing of Special Assessment Bonds - Ipava Avenue, Financing of State Bonds -Cedar Avenue: Staff will be presenting this to Council at a future Council meeting. ^ City of Farmington Joint Meeting: Farmington officials asked to have a joint meeting with Lakeville officials and ISD 192 School Board Members in the near future. ^ Delivery of New Fire Engine: The engine will be delivered within the next 10 days. ^ Dive/Rescue Team (only one in Dakota County): Lakeville's Fire Department has the only dive/rescue team in Dakota County. Because of the mutual aid agreement • with other communities, Lakeville's Fire Department would have to respond to all S f Council Work Session Minutes May 25, 2000 P. 6 • dive/rescue missions. City Council Members directed staff to bring this issue before them at a future work session. ^ Heritage Commons/Dam/Putting Course: The Bernardi's recently proposed a putting course to be located on a narrow strip of land between Heritage Commons and the Wensmann condominium/townhouse complex. Council Members agreed that a putting course at this location is not appropriate and do not recommend approval of such a use at this site. ^ USPS Facility: The USPS has decided not to lease a new retail postal facility in the historic downtown. Anew post. office facility (30,000 sq. ft) could be accommodated at Heritage Commons, could help the Heritage Commons retail area as well as the downtown area. ^ Heritage Library: Mr. Erickson received a second notice from Dakota County regarding an outstanding bill of $3,670 for architectural services for the Heritage Commons Library. The architectural fee was due to revisions requested by the various parties involved with the exterior design of the library. Lakeville's portion is $3,670. Council Members directed staff to include the payment in the next check register for consideration. The meeting was adjourned at 7:15 p.m. Respectfully submitted: Hennen;~Administrative Assistant. •