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HomeMy WebLinkAbout11-25-02 WSCITY OF LAKEVILLE • COUNCIL WORK SESSION MEETING MINUTES NOVEMBER 25, 2002 Present: Mayor Bob Johnson, Council Members Mulvihill, Luick, Bellows and Rieb; Council Member-elect Wendy Wulff; City Administrator Bob Erickson; Assistant to City Administrator John Hennen; Community and Economic Development Director Dave Olson; Finance Director Dennis Feller; Senior Accountant Brian Kempa; and Deputy Clerk Judi Hawkins. Mayor Johnson welcomed newly elected City Council member, Wendy WuIfF to the meeting. ITEM NO. 1. DISCUSS PROPOSAL FROM HIMLE HORNER, INC. TO DEVELOP A COMMUNICATIONS PLAN FOR THE IMPLEMENTATION OF THE CITY'S STRATEGIC PLAN FOR ECONOMIC DEVELOPMENT. Community and Economic Development Director Dave Olson stated that the EDC has been discussing how the City of Lakeville can better communicate with its citizens and keep them informed, especially regarding commercial/industrial development. The Himle Horner public relations firm was recommended and interviewed by the EDC. Himle Horner would review communication strategies and tools that the City is currently using as well as the community survey to familiarize themselves with current issues as well as tools that are currently being used. The EDC and staff feel it would be beneficial to have an objective third party offer • insight and ideas for what the City could do differently. City Administrator Bob Erickson stated that it would be beneficial to have the public relations firm review all print materials that are currently being used to communicate with the business community. Documents such as the resident guidebook, which emphasize the business community, might be modified in order to improve communications with citizens regarding economic development. Council Members felt ashort-term contract with a ~~not to exceed" clause would best fit the needs. Council Direction: Request Himle Horner, Inc. to reduce the scope of their proposal critiquing Lakeville's existing economic development publications/ literature and providing feedback on how staff can make a uniform statement regarding economic development in City publications. Council requested the revised proposal be presented to them at a future Council meeting. ITEM NO. 2. REVIEW OCTOBER 14, 2002 COUNCIL WORK SESSION MINUTES. There were no comments or revisions to the minutes. ITEM NO. 3. CONTINUE REVIEW OF 2003-2004 PROPOSED BUDGET. • City Administrator Bob Erickson, Finance Director Dennis Feller, and Senior Accountant Brian. Kempa completed the overview of the 2003-2004 Proposed Budget. City Council Work Session November 25, 2002 Page -2- • ITEM NO. 4. DISCUSS METROPOLITAN COUNCIL'S ADOPTED REDISTRICTING PLAN. Representative Mary Liz Holberg and Representative-elect Steve Strachan have discussed the Metropolitan Council's redistricting plan with staff. Staff agrees that placing Lakeville with communities in Scott and Carver counties would result in a lack of appropriate representation. City Administrator Bob Erickson pointed out benefits involving wastewater, watersheds and other issues involving growth communities. Staff feels the City Attorney should draft a resolution requesting that Lakeville be placed in District 16 (Public Comment Option 2) along with other growth communities in .Dakota County. The final decision on redistricting is made by the legislature, not by the Metropolitan Council Council Direction: Place Metropolitan Council's adopted redistricting plan as a regular agenda item on the December 2, 2002 City Council meeting agenda. ITEM NO. 5.: 5A. WELL INTERFERENCE CLAIMS AND WATER APPROPRIATION PERMIT. Finance Director Dennis Feller stated that the vast majority of the well interference claims have been settled, however, the few remaining claims outstanding are more challenging. The residents along 181 Street adjacent to Timbercrest, who incurred well interference problems • in previous years, were recently connected to the City water. Mr. Feller reported on the meeting he and the City Administrator had attended with the DNR Commissioner regarding well interference claims and well appropriation permits. Mr. Erickson stated the City should consider filing an affidavit pursuant to Minnesota Rule 6115-0730, Subpart 3, against all Credit River parcels stating that the City of Lakeville is not responsible for wells constructed from this date forward or for wells not constructed to sufficient depth. Council Direction: Continue to attempt to settle claims with the remaining homeowners. 56. ISD #194 FIBER OPTIC ROUTING -RIGHT OF WAY. SC. NEW (SECOND HIGH SCHOOL SITE PLAN~INFRASTRUCTURE. 5D. JOINT MEETING WITH ISD #194 SCHOOL BOARD. 5E. 2001 MINNESOTA STUDENT SURVEY ANALYSIS -STATUS UPDATE. City Administrator Bob Erickson believes ISD #194 could save about $1 million by not having to install the fiber, which includes acquiring right of way for the new system, along with taking the steps to limit the amount of utilities in the rights-of-way. The district is also considering connecting their phone system to the fiber optic system. Council Member-elect Wulff stated that ISD #194 has had continual problems with their current phone system. City Administrator Bob Erickson briefed the Council on comments that were made at the • recent neighborhood meeting regarding the second high school. He also addressed upgrades for various roadways and traffic control. City Council Work Session November 25, 2002 Page -3- i Former Mayor Duane Zaun and Larry Hazel are finalizing their analysis of the 2001 Minnesota Student Survey. The study has brought together several agencies to discuss the results of the Survey. Council Direction: Staff was directed to set up a joint meeting with Independent School District #194 to discuss such issues as fiber optic routing, new (second) high school infrastructure, and 2001 Minnesota Student Survey analysis. 5F. FULL-TIME FIRE CHIEF POSITION City Administrator Bob Erickson stated that most cities of Lakeville's size are employing a full time Fire Chief. According to a recent survey Lakeville firefighters are supportive of the concept of a full-time chief. With the City Council direction, a recruitment process will ensue. Mr. Erickson feels the City has evolved to a point that warrants this position and stated that a full time chief would be able to keep the organization current with laws and community growth. Council Direction: Staff shall contact City Attorney Roger Knutson regarding the language (i.e., selected vs. appointed) in the draft ordinance amendment concerning the Fire Department and staff shall also provide the Council with a list of cities that have a full time Fire Chief. i 5G. METROPOLITAN COUNCIL LAWSUIT -CHANGE OF VENUE STATUS UPDATE. Attorney Jim Thomson is currently arguing to prevent a change of venue, keeping the lawsuit in Dakota County rather than moving court proceedings to Ramsey County, as proposed. Council Direction: Support Special Legal Counsel. 5H. METROPOLITAN COUNCIL BLUEPRINT 2030 -STATUS UPDATE. City Administrator Bob Erickson stated that the limited sewer capacity and development- related violations in Elko/New Market could result in a moratorium in those cities. Council Direction: No action at this time. 5I. COUNTY ROAD 5O INTERCHANGE -STATUS UPDATE. The Public Hearing on Dakota County CIP wilt be held tomorrow (November 26, 2002). City Council Members were asked to accompany staff to the meeting to discuss advance-funding proposal for County Road 50/I-35 improvements. Council Direction: Staff shall continue to pursue a commitment by Dakota County to reimburse the City for the future acquisition of right of way in the County Road 50 interchange • area. Staff shall also host a neighborhood meeting regarding the status of the project in January, 2003. City Council Work Session November 25, 2002 Page -4- • 5~. PUBLIC WORKS SITE AC UISITION -STATUS UPDATE. Q City Administrator Bob Erickson continues to work with the landowner regarding acquisition of a site. Council Direction: No additional direction at this time. 5K. WETLAND MANAGEMENT PLAN -STATUS UPDATE. Implementation of this plan will benefit the development review process. This will be discussed further at a future work session. Council Direction: Staff shall present the Wetland Management Plan to the Council at a future work session. SL. AMES ARENA MANAGEMENT ISSUES. City Administrator Erickson addressed arena management issues. Due to increasing time commitments and the complexities of operating two sheets of ice, the LCC recognizes that a change in .the management is desirable. Arena operational complexities will increase with the potential construction of a third sheet of ice when the second high school is completed. The LCC requested specification information regarding arena alternatives and assurances that the arenas will be operated efficiently and effectively. The Finance Director will prepare an analysis, which will delineate various operation issues, .options and organizational structure. Council Direction: The City Council directed the staff to prepare and submit for council consideration at a future work session, a proposed budget assuming City management of the ice arena. 5M. PLANNING COMMISSION AND ECONOMIC DEVELOPMENT COMMISSION VACANCIES - REGULAR AND ALTERNATE. Staff is asking for direction from City Council regarding vacancies on the EDC and Planning Commission. With the resignations of Bob Vogel and Jeff Larson, would Council prefer to seek new applicants or to invite previous candidates to be re-interviewed? Mayor and Council Members felt it would be good to do both. Council Direction: Staff shall contact Steve Clark and Steve Pattee to determine if they are still interested in being appointed to one of the commissions and, if so, request them to re- interview since there is a newly elected Council member. Staff shall also advertise the vacancies in the Message page after the first City Council meeting in January. 5N. PARKS, RECREATION AND NATURAL RESOURCES COMMITTEE MEMBERSHIP. With resignations from the Parks, Recreation and Natural Resources Committee, the number of appointed members is down to seven, which is consistent with the other advisory • committees/commissions. City Council Work Session November 25, 2002 Page -S- Council Direction: City Council will direct staff and the City Attorney to draft a resolution amending the Parks, Recreation and Natural Resources Goals, Responsibilities and Membership by reducing the number of members from nine to seven, at an upcoming Council meeting. Council will also direct staff to advertise the vacancy for an alternate member on the committee. SO. DOWNTOWN LAKEVILLE LAUNDROMAT~CAR WASH. A number of vendors were contacted and provided quotes for the removal of the appliances, hazardous waste, etc. in the building. The building will be razed prior to transfer of ownership of the property to Wells Fargo. Council Direction: Staff shall not proceed to raze the Laundromat/car wash until Wells Fargo agrees to purchase the site from the City. The funds required to remove the material in the building and raze the structure will be applied for through a Community Development Block Grant. 5P. TIMBERCREST AT LAKEVILLE SIGN CITY LOGO. A coca( resident has raised concerns about the Lakeville logo on the TimberCrest at Lakeville wall sign. The resident believes it gives the appearance that Lakeville is endorsing the project. Council Direction: City Council felt that the City logo installed on the TimberCrest at Lakeville sign was appropriate. SQ. PARK MAINTENANCE BUILDING -CONSIDER PURCHASE AGREEMENT. The offer to purchase the existing Public Works property is below the appraisal, which was based on actual sales of comparable buildings. City Council is unwilling to consider paying a commission to a broker, which they feel is unwarranted. City Council Members feel the offer is too low and asked that acounter-offer be prepared, deducting the cost of roof repair from the appraisal. Council Direction: Staff shall obtain quotes to repair or replace the rubber membrane roof on the facility. Following receipt of the quotes, staff shall provide Design Cabinets with a counter-offer which would subtract the cost of the roof repair/replacement from the appraised value, along with the elimination of the proposed commission. 5R. RESIDENT, 10049 - 21OTH STREET W. The resident has several dogs and the home may have returned to a "garbage house". It was suggested that the County Health Department should become involved. The City also required the resident to connect to City sewer and water by September 1, 2000, which has not yet been completed. Council Direction: Staff shall contact Dakota County to assist with the situation. City Council Work Session November Z5, 1002 Page -6- SS. DAKOTA ELECTRIC ASSOCIATION SUBSTATION PROPOSAL -PURCHASE AGREEMENT Dakota Electric has expressed an interest in acquiring City property to locate a proposed substation east of Dodd Pointe Park. Dakota Electric has agreed to install landscaping and a wall consisting of pre-stressed concrete panels to enhance the aesthetics of the site. Council Direction: Staff shall continue to work with Dakota Electric regarding the construction of a pre-cast wall around the substation. 5T. COUNCIL APPOINTMENTS TO BOARDS AND COMMITTEES. Council Members discussed various appointments and volunteered for opportunities to serve on boards and committees. Council Member Mulvihill offered input based on her experiences while serving on various committees. Council Direction: Staff shall provide a resolution at the first meeting in January establishing Boards and Committees of the City Council and approving appointments thereto as discussed at the Work Session. ITEM NO. E. OTHER BUSINESS. City Administrator Bob Erickson gave a status update on development activity at TimberCrest and some unresolved issues at the site. ITEM NO. 7. ADJOURN. The meeting adjourned at 8:30 PM. RespectFully submitted, u i h R. Hawkins, Deputy Clerk