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Home My WebLink About04-26-04 WSIn attendance: Mayor Robert Johnson and Council Members Laurie Rieb, Mark Bellows, David Luick, and Wendy Wulff. Also in attendance: City Administrator Robert Erickson, Assistant to City Administrator Brian Anderson, Director of Planning Daryl Morey, City Engineer Keith Nelson, Operations and Maintenance Director Don Volk, Finance Director Dennis Feller, Parks and Rec. Director Steve Michaud, Paster Enterprise Representatives Ken Henk & Howard Paster, SEH Representatives Jim Norton & Dave Simons, Police Chief Steve Strachan, Sergeant Andy Bohlen. Item #1 Discussion -Scott Breitkreutz of Home Pride Addition Regarding Ixonia Avenue Extension Item #1 was removed from the work session agenda being Mr. Breikreutz's purchase agreement rights had expired on the subject property. • Item #2 Request - 1Cen Henk & Howard Paster of Paster Enterprises to Abate Lakeville Crossing Special Assessments Mr. Erickson introduced the abatement request to the Council and stated Paster Enterprises is requesting that deferred special assessments on Lot 3, Block 1, Cedar 160 Addition related to the sanitary sewer area charge and lateral sanitary sewer and watermain totaling $393,736 be abated by the City. The deferred special assessments would be assigned to the Sanitary Sewer Trunk Fund. In addition, Paster Enterprises representatives are requesting that the remaining special assessments, totaling $158, 264 be re-assessed at the original interest rates for 15 years. Mr. Henk then. provided the Council with a project plan and stated Phase II would consist of four buildings totaling 76,000 square feet. The four buildings include a 35,670 square foot Kowalski's grocery store with attached multiple tenant retail space, atwo-story Edina Realty office, and two multiple tenant retail buildings. Kowalski's is considered ahigh-end. specialty grocery store that would feature extensive brick, windows, and architectural detailing similar to the one in Woodbury. Mr. Henk indicated that the overall project costs had increased due to site reconfiguration including extensive screening to buffer the existing neighborhood and modifications to the existing transportation infrastructure. The Mayor inquired about the precedent of abating a significant portion of the existing special assessments. Council Members indicated that they would consider an abatement which • would be equivalent to the additional expense incurred by Paster Enterprises to achieve the City required enhancements to Phase I & II development plans. • Item #3 Update -MUSH Expansion Area "A" Service Ability/ Sanitary Sewer Comp Plan Mr. Norton addressed the Council by delineating the MUSA Expansion Area "A" Sanitary Sewer System Serviceability exhibit. As outlined, the properties shown in green with white hatch marks represent sewer availability in 2005-07. The properties in yellow with white hatch marks represent sewer availability with lateral extension in 2008-09. The properties in red with white hatch marks represent sewer availability with trunk sewer oversizing in 2010. Mr. Norton then briefly outlined the estimated infrastructure costs for sanitary sewer and watermain as described in the report. Mr. Erickson mentioned that staff would have several of these maps printed and distributed to developers. • Mr. Nelson recommended submitting the proposed MUSA Expansion Area "A" to the Met Council. Once their feedback has been received, the proposed MUSA Expansion can then put before the Planning Commission on the May 13t" meeting for approval and adopted at a future City Council meeting. The Council agreed with his recommendation. Item #4 Review -Proposed 2004-2008 Capital Improvement Plan Mr. Feller stated that since the publication of the Preliminary 2004-2008 Capital Improvement Plan (CIP), bids have been obtained for a number of projects as follows: Original Estimate 2004 I-35/CSAH 50 project 12,185,068 2004 Overlay Highview: Dodd - Hearthside 102,458 2004 Jacquard Ave: 210th - CR 70 2,433,940 2004 Wells 2 & 4 Collection pipe 1,385,000 2004 Kenrick: 210th - 215th 96,000 2004 Well #2 rehabilitation 150,000 2004 Prairie Lake Park development 266,908 Revised Cost Change 11,193,631 (991,437) 97,896 (4,562) 1,882,973 (550,967) 1,354,221 (30,779) 119,420 23,420 159,407 9,407 241,500 (25,408) In addition, the right of way acquisition for the I-35/CSAH 70 project is programmed. in 2006 rather than 2007. The 1.5 million gallon water reservoir budgeted in 2005 was reduced from $3 million to a revised cost of $2.3 million based on a "composite" style reservoir. City Engineer Keith Nelson distributed pictures illustrating the composite style elevated tower which is designed with a continuous pour concrete base and welded steel bowl. The composite style towers are less costly to construct and maintain than the traditional steel tanks. Council agreed with the adjustments and directed staff to present the 2004-08 CIP at an upcoming Council Meeting for consideration. _~_ i ~>~ • Item #5 Review -Proposed 2004 Park Dedication Projects Mr. Michaud stated that a significant project for 2004 would be the development of Prairie Lake Park. The park includes the construction of a 20-car parking lot with curb and gutter, storm drainage including curb for playground area, %a-basketball court, security lights and trial lighting, bike rack, park trails, along with other park amenities. This will be the first significant neighborhood park facility west of 35W, near 185th Street. The park's low bid was recently received at $150,802.22, approximately $25,000 under the engineer's estimate. Mr. Erickson mentioned that adjustments would be made in the 2004 Park Development Fund budget to reflect the $25,000 decrease in the construction of the park. A significant project to start in 2005 would be Greenway Linear Neighborhood Park, the first neighborhood park within the central district area development. The central district area is that area between Ipava Ave. and Highway # 50 to the South and 185th St. to the North. Mr. Michaud stated full development is contingent upon the last remaining undeveloped property being platted. In addition, improvements are budgeted for the Valley Lake Park, which includes maintaining the trail system, beach redevelopment, park facility renovations, and relocating the entrance of the park to make it more localized. Specific plans for Valley Lake Park will be discussed with Council at a later date. Council agreed the neighborhood park is in need of the recommendations which will enhance the overall value to the community. The Council had no other questions regarding the proposed 2004 Park Development Fund budget. • Item #6 Update -Speed Hump Policy Mr. Erickson stated there are currently two options for Council to consider regarding a speed hump policy. The first option. would be the draft policy for the installation and removal of speed humps as outlined in the packet. The second option would be the draft resolution prohibiting the use of speed humps in the Lakeville street system. After Council discussed both options, Mr. Erickson suggested the next logical step would be to approach the Vermillion Springs neighborhood residents with both options. Council Member Rieb inquired about receiving written documentation from the school bus companies opposing speed humps in the City. Mr. Volk indicated they were not willing to put it in writing and their initial statement was received during a phone conversation. The Council agreed with Mr. Erickson's recommendation and stressed the importance of receiving the neighborhood feedback prior to taking action. Item #7 Review -Proposed Police Organizational Structure Chief Strachan introduced his organizational proposal to the Council and stated his intention is to create two division Captain's, one for Support Services (Dispatch, Investigations, and Records) and the other in Operations (Patrol, Animal Control, Reserves, and MAAG), as delineated in the narrative dated April 21St, 2004. Mr. Strachan proposed to establish. these two non-union positions from the ranks of current supervisors during the next four months. There would be no cumulative increase in the actual number of supervisors; in fact, there would be a net reduction of administrative positions, allowing more focus on staffing for • patrol, dispatch, and records. In addition, the position of Lieutenant will be phased out through attrition, and the position of Research Analyst will not be funded in the 2005 budget _~~ « ~ Lakeville C._. ~ 'i~I~rk Ses April 26d', 2004 Mr. Erickson stated another key aspect of the reorganization is to create an effective and accountable structure for future growth. By eliminating the Lieutenant positions, the Sergeant's will then be in their own collective bargaining unit. Council Member Reib asked Chief Strachan what kind of feedback he has received from the Police Department. Chief Strachan stated that almost all the feedback has been positive. Item #8 Discussion -Military Leave of Absence/PERA Buyback Mr. Bohlen informed the City Council that two Police Department employees recently returned from military duty in the Middle East and requested that Council consider payment of the activated employee's individual PERA contributions during their military absence. Mr. Erickson then suggested that staff create a matrix showing the current policy and the costs of expanding that policy to include this proposal. Council Member Luick inquired about the number of other officers this would affect in the future. Mr. Bohlen stated this proposed policy change would be in affect for everyone in the City. Currently there are two additional police officers that could be called up for active duty. The Council thanked Mr. Bohlen for his proposal and looked forward to reviewing the matrix at the next Work Session. Other Business A tentative Work Session has been set for Wednesday, June 2"d, 2004. • Adjourn The meeting adjourned at 5:32 p.m. Respectfully Submitted, ~~- °~ Brian J. rSderson Assistant to City Administrator -4-