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HomeMy WebLinkAbout10-23-06 WS- ~ -- -_ `-- - `.; ~ ~' ~k -~~~ .'~y: ~ - ~ ' ~ xv~. is ~ r;. r ..L `: ~ 5 ._. r .. r , - ®, - ~~ _ _ rt _ lOr~d~r, (~~t0~~~~ ~~, ~O®~ 4e30 w ~_.. ~ ~ ~ _ Or~~~ X00 In attendance: Mayor Bob Johnson and Council Members Laurie Rieb, Wendy Wulff, and Mark Bellows. Also in attendance:. City Administrator Steve Mielke, Assistant to City Administrator Brian Anderson, Parks and Recreation Director Steve Michaud, Planning Director Daryl Morey, Finance Director Dennis Feller, City Engineer Keith Nelson, Director of Economic Development Dave Olson, and Cable Coordinator Jeff Lueders. i. Miracle League/Field Discussion Mr. Michaud informed the City Council that based on recommendations from the Miracle League Organization, in order to kick off any major fundraising activities, a site plan must be developed and cost estimates of the project completed. Staff has secured a quote from Brauer and Associates in the amount of $2,80o to complete a site plan and provide a preliminary estimate of the project, which the City would get reimbursed from the LBA. The site plan would generate the necessary graphics and construction information necessary to take the project to the next level. The Brauer and Associates proposal has been forwarded to the Lakeville Baseball Association for funding consideration. The LBA is also making inquiries with local planning organizations that may sponsor or complete that planning task. Recreation Program Supervisor Dan Brettschneider has been assigned to be liaison to this project and is keeping in close contact with the LBA. City Council supported the project-and directed staff to continue working on the Miracle League/Field Plans and to bring forth an agreement at an upcoming City Council meeting. 2. Update: Schoeben Parcel Project Mr. Morey informed the City Council that on July io, 2006 the City Council, Planning Commission and Economic Development Commission held a joint work session- to discuss. Frank Schoeben's proposal to develop a 59 unit, 3-4 story, age restricted (55 and over) condominium building on one of two vacant, commercially zoned parcels he owns east of the Chart House Restaurant in the northwest quadrant of Klamath Trail and Kenwood Trail. Based upon feedback received at the joint work session, Mr. Schoeben has revised his plans to meet the i8~.5 foot minimum building setback for a multiple family lakeshore use from the OHWL of Lake Kingsley, verified compliance with the maximum 25% impervious surface coverage, and identified a potential use (town office) for the corner parcel. Since that time, Mr. Schoeben, Terry DeRoche, and Mr. Morey met with DNR representatives on August 28, 2006 to discuss their concerns regarding the proposed development. They indicated that the DNR would legally challenge the City's action if a variance was approved for this project, which in their words represents a "gross over-density and excessive building height on a Natural Environment Lake". The DNR representatives did state that they may not oppose the variance if the City were to adopt an ordinance restricting development on property on any one of the DNR regulated lakes within the city. This has the potential to impact the future developability of other privately owned properties. Mr. Schoeben has indicated that the proposed condominium project would not proceed at a lower density because there would not be enough units to cover the maintenance costs (association dues) for a project of this type. He has expressed a willingness to deed to the City the portion of his land located between the OHWL and building setback provided this portion of land can be counted toward meeting the impervious surface requirement. The Mayor inquired if the City could get some type of ruling from the DNR on why they don't prefer this senior housing project when a less desirable commercial project (i.e., gas station) could warrant less setback requirements and greater impervious surface coverage. City Council noted how the Met Council strongly supports senior condo projects, yet the DNR. is more concerned with density and setback issues; especially when the City has been a good steward in previous projects by increasing public access and significantly reducing development along valuable lakeshore property. The Mayor and City Council noted that Lakeville is striving to get more senior housing in Lakeville and strongly supports this project but didn't want to risk a legal challenge from the DNR being they've been successful at receiving a favorable outcome in the past. City Council directed staff to set up a meeting with the DNR and inquire if the City couldn't get credit for the previous projects along lakeshore or work out some other arrangement with the DNR. g. Telecommunications Task Force Proposal Mr. Olson briefly outlined the history of the High-Tech Subcommittee along with their goals that were completed in 2ooi-2oo2. The High-Tech Subcommittee reconvened in 2006 and recently completed an on-line survey of Lakeville businesses regarding their telecommunications uses and needs. The survey results indicate that while the majority of the businesses are satisfied with their services, a significant group desire additional competition and/or services that are currently not available in Lakeville. This lead to the formation of the proposed Business Telecommunications Technology Task Force that would allow the City to utilize a slightly larger more comprehensive group to move forward in evaluating the telecommunications and technology needs of our business community; reviewing current and potential offerings of telecommunications and technology services provided by our incumbent providers; and to review options and recommend what role the City should have n the telecommunications and technology landscape in the future. Mr. Lueders then briefly outlined the scope of work the taskforce would assigned and stated that both the Economic Development Commission and Telecommunications Commission have reviewed and are recommending the proposed creation of the Business Telecommunications Technology Task Force under the direction and guidance of the Economic development Department. City Council strongly supported the creation of the proposed Business Telecommunications Technology Task Force and directed staff to proceed with the proposal. 4. Krause/LaFavre Land Exchange Mr. Olson informed the City Council that this issue was previously discussed at the May 22nd Work Session of this year and was instructed to further pursue clarification of the responsibilities for the clean-up of the petroleum-contaminated soils on this site. Staff has attempted to do this and has since had further conversations with Krause and LaFavre. Based on these subsequent discussions with the MPCA and Krause and LaFavre, Mr. Olson discussed the recommendations outlined in the packet. City Council directed staff to proceed with the land exchange being the County will pay for g5% of the site cleaning and the City has funds from the County Road So project for the remaining 45% of the projected cleaning costs. 5. Co ~o/I-g5 Status Report Mr. Nelson informed the City Council that MnDOT is proceeding with final design of the CR ~o interchange under contract with the Dakota County Highway Department. Appraisals for right of way acquisition are nearly completed. Dakota County plans to make offers by November i5, 200.6. Dakota County is waiting for the FHWA to sign off on the environmental documents and interchange access request. Mr. Nelson then outlined the two options presented at the August 2nd open house. Option One was favored by more people and would entail no road closures the first year of construction and then rerouting .traffic along. Kenrick Ave, 205th Street, and Keokuk Avenue the second year. Option One would also save the project $goo,ooo. A public hearing has been scheduled for the November 6th City Council meeting, whereas MnDOT is requesting municipal consent for the project and a resolution approving the final layout. City Council agreed .with the proposed option and directed staff to proceed with the project. 6. Street Improvement Policy Mr. Feller stated that the City currently seal-coats and crack-seals its streets once every seven years, however, after 35 years the composition of the bituminous is no longer able to withstand the elements of time, weather, and traffic, and as such needs to be replaced. As such there is an average of five and a half miles of streets that need to be reclaimed and overlaid each year, at a cost of approximately $2 million. The City of Lakeville has approximately 250 miles of paved streets, most of which are less than 20 years old. However, in the next four years, the City will need to reclaim and overlay approximately 3i miles of streets at a cost of more than $io million. In addition, the City will be overlaying approximately i4 miles of collector streets at a cost of approximately $3.5 million. If the City policy is to finance the cost solely with property tax levies, the tax levy will increase by approximately io to 12 percent. The issue is whether the City should finance reconstruction of its streets with properly taxes, or whether all or some of the cost should be specially assessed to benefited homeowners. City Council inquired if detached townhomes shouldn't pay the same as single family being they take up the same lot width. Staff stated they would research the issue and bring it back at an upcoming City Council meeting for approval. ~. Quarry Water Analysis Mr. Feller described the situation to the City Council as outlined in the memo and stated that although Burnsville's proposal is more reasonable than their previous one, it still isn't feasible to pursue a partnership at this time. City Council directed staff not to partner with Burnsville at this time but to keep them informed of any changing developments. 8. Lakeville Arenas Operations Committee Mr. Feller stated that Section i3 of the Lakeville Arena's Joint Powers agreement states that the City of Lakeville shall appoint two persons to the Operations and Management Committee. After some discussion the City Council directed staff to bring forth two names and an alternate at an upcoming City Council meeting to be appointed. 9. Audit Services Report Mr. Feller informed the City Council that City staff recently took requests for proposals for auditing services. Of the six firms from which proposals were received, MMKR & Col submitted the low bid. MMKR & Co. P.A. audited the City financial statements for 2000-02 and provided high. quality audit services. They are highly respected for their financial summary reports submitted in conjunction with the audits and presentations to governing bodies. Therefore, staff is recommending approval of audit engagement letter with MMKR. & Co. P.A. for fiscal years 2006-08. City Council directed staff to bring for the letter for approval at an upcoming Council meeting. io. Other Business A. Zip code letter to residents. City Council strongly supported the letter and directed staff to mail the letter to the affected residents. B. MUST informational article. City Council strongly supported the article and directed staff to place it on an upcoming Messages page. ii. Adjourn The meeting adjourned at 6:09 p.m. Respectfully submitted, ~- Brian J. derson Assistant to City Administrator