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HomeMy WebLinkAbout01-22-07 WS~.. .. # ~- . .. ! r 7 1 t. 7~ E~, . Minutes City of Lakeville City Council Work Session Monday, January 22, 200 5:0o p.m. Marion Conference Room Lakeville City Hall In attendance: Mayor Holly Dahl and Council Members David Luick, Laurie Rieb, Wendy Wulff, and Mark Bellows. Also. in attendance: City Administrator Steve Mielke, Assistant to City Administrator Brian • Anderson, City Engineer Keith Nelson, Parks and Rec. Director Steve Michaud, Finance Director Dennis Feller, Planning Director Daryl Morey, Associate Planner Allyn Kuennen, Director of Liquor Operations Brenda Visnovec, Director of Economic Development Dave Olson, and Dakota County Commissioner Willis Branning, and Kristine Elwood and Dan Krom from Dakota County. i. Cedar Corridor Project Update Ms. Elwood addressed the City Council and walked through the slideshow presentation, as outlined in the packet, including the four transportation models that had been developed by Dakota County. Mr. Krom outlined the funding mechanisms for Phase 1 which will occur in Apple Valley and Lakeville.. Phase i is estimated to cost $3i million that will be funded with 50% state, 40% federal, and io% county funds. These funds are primarily for bus stations and any shoulder work necessary for BRT, but do not complete the whole reconstruction. Funds are also budgeted in 2009 for buses through CMAQ funds. City Council inquired about the City's share of funds. Mr. Krom stated that. the City may have to budget for roadway improvements, but these improvements have not been identified being they are not in Phase ~. In closing, Mr. Krom stated that this is a unique project and is being watched by many interested parties being buses are going to be driving on the shoulders and it contains several amenities. After further discussion, the City Council thanked them for their presentation. • 2. Zook Street Construction Project Update ^ Ipava Ave. (175th to 185tH) ^ 175th (Ipava Ave. to Highview) ^ Dakota Heights Mr. Nelson informed the City Council that staff held a neighborhood meeting with adjacent residents on December 12th regarding Ipava Avenue from 175th to 185th Street. The engineering department is completing final plans and specifications and should be ready for Council approval and authorization for bids this March. The roadway is proposed to be constructed under traffic and a September 15, 2007 completion date is being planned. Staff had two meetings with the utility companies, which all plan to relocate during construction, including the ISD l94 fiber optic. Staff is currently updating the current 2006-201o Capital Improvement Plan for 2007-2011. In the current CIP for 2007, it was proposed to overlay Judicial Road between 205th St. and CR 60; however, Credit River Township did not budget for this project this year and, subsequently, this project is proposed to be pushed to 2008 in the upcoming CIP. The current CIP also identifies 175th St. to be milled and overlaid between Ipava Ave. and Highview Ave. in 2008. Staff is recommending that this. project be moved to this year due to its current condition. In the current CIP, 170th St. was also proposed to be overlaid from Ipava Ave. to Jalisco Terrace. Upon further review, portions of 170th St. are in good condition and the proposed. mill and overlay will only be for a portion between Jalisco Terrace and Jackpine Trail. If the City Council concurs with these modifications, they will be identified in the next CIP. A neighborhood meeting was held for the reconstruction of streets for the Dakota Heights area, including Ideal Way. Many acknowledged the streets were in poor condition and needed • reconstruction. There are portions of the Dakota Heights area that currently do not have streetlights, and this became the focus of discussion at the neighborhood meeting. To date, staff has received 89 responses, with 46 in favor and 43 opposed. Staff is currently preparing a Feasibility Study, which is proposed to be received by the City Council at the February 5th meeting with a recommendation to call for a public hearing. The public hearing could be held on February loth to consider the proposed reconstruction of the neighborhood streets and installation of streetlights for portions of that project. This project is expected to receive a lot of attention and will require a 4/5th Council vote for either the streets or lights.. City Council agreed with Mr. Nelson's analysis and also thought it would be beneficial to receive input from the Police Department regarding 178th/Italy Ave. g. Park Capital Improvement Financing Plan Mr. Michaud informed the City Council that the purpose of the Park Capital Improvement Financing Plan is to provide along-range strategy consistent with the 2006 Comprehensive Park and Trail System Plan. Staff has developed a comprehensive schedule of proposed capital improvements costs for the Lakeville's park system based on the 2006 Comprehensive Park and trail System Plan. The schedule includes approximately $54,100,000 for land acquisitions, $37~875~144 of improvements as well as $9,683,496 for other costs such as tree plantings, Sentence to Serve projects, planning services, and unanticipated costs. Mr. Feller outline the five financing options staff developed, as shown in the packed, and stated that the primary revenue sources for the $ioim of park acquisitions and improvements is either Park Dedication fees collected from developers when plans are approved, bond proceeds approved. by voter referendums, or some combination thereof. Council Member Wulff stated that she liked certain aspects of option # i as .she felt growth should pay for itself and not burden the current residents. Council Member Luick said he felt the same but would also like to explore option #2 to see if residents are willing to pay for more park amenities upfront. One way to gage resident's interest would be through the community survey. Mayor Dahl stated that it would also be invaluable to receive input from the Parks, Recreation, and Natural Resources Committee and the Economic and Development Taskforce. Council Member Bellows stated that all the financing questions on the community survey should be grouped together so residents have a chance to prioritize them, which may provide a clearer reflection of how they would vote. Mr. Mielke stated that the School District is expected to place a referendum on the ballot in 200, so the City may want to wait unti12oo8 to post a parks and open space referendum. Regardless, staff will develop some questions to place on the 200 community survey and bundle the financing questions together for Council to review. 4. Miracle Field Concept Update Steve Michaud updated the City Council by informing them that he Miracle League Field draft concept plan is now .complete. The Lakeville Baseball Association (LBA) and the Miracle League of Minnesota have endorsed the concept plan developed by Brauer & Associates. The LBA is responsible for fundraising efforts to pay for the cost of the concept site plan, which is expected to cost $300,000 - $400,000 for the first phase. The City of Lakeville has donated the land for • the miracle field and is not expected to pay for any of the development costs. City Council directed staff to bring forth a resolution at an upcoming City Council meeting endorsing the Miracle Field Concept Plan to be located at King Park. 5. Comprehensive Plan Process Mr. Kuennen informed the City Council that MN Statute 473,864 Subd. 2 requires cities within the Twin cities Metropolitan Area to update their local comprehensive plans by December 3i, 2008. Lakeville's last -major comp plan update was adopted in 1998 with previous comprehensive plan updates completed in 1988, 1986, i98i and 1975. The 1998 comp plan update addressed Lakeville's continued growth and development through 2020. The comp plan update to be completed by the end of 2008 will refine these existing plans .and extend the City's development framework through 2030. Mr. Kuennen then outlined the comp plan work program which includes a communication process, issue identification, planning policy, a community wide land use plan, engineering topic plans, planning districts and the approval process. Preliminary efforts are underway for the 2008 comp plan as Mr. Kuennen outlined the comp plan schedule that started in 200 and will be complete upon approval of the 2008 comp plan. The City Council agreed with the work program and agenda as it outlined many ways in which to get the community engaged in the process. City Council directed staff to continue on with the 2008 comp plan process. • 6. Adult Establishments Ordinance Mr. Morey informed the City Council that during last year's legislative session, a new law was passed that regulates adult entertainment establishments. Since Lakeville already has codes and ordinances in place to address adult entertainment establishments, the LMC and City Attorney Roger Knutson are recommending that Lakeville opt out of the state law to avoid any potential unintended conflicts between the state law and our existing codes and ordinances. City Council agreed with staff s recommendation and directed staff to bring forth the amended City Code and City Ordinance for approval. ~. Liquor Department Premium Policy Ms. Visnovec addressed the City- Council and stated that for many years premiums/dealer loaders have been earned by the liquor department for quantity product purchases. After .the gift law was established, it was determined by the City Attorney that the acceptance of these items was appropriate since these items are received in lieu of cash for quantities purchased. The estimated value of these items on an annual basis is approximately $i2,ooo. In the past, some of the items have been used to replace items in the Capital Outlay Budget or as in-store promotions, but the majority of the items were donated to civic and community organizations to be used at their fundraising events. Under the advice of the City Attorney, and information provided by the Office of the State Auditor, State Attorney General and the League of Minnesota Cities regarding public purpose expenditures and donations, the Liquor Committee is recommending that the attached policy regarding premium practices be forwarded for City Council approval. While it is unfortunate that the City is unable to provide a donation of a premium to its long standing partners in the community, the result of an unauthorized expenditure has the potential to result in special audits, public mistrust and embarrassment for the city. Therefore, the Liquor Department recommends that the remaining and future items be held and reviewed for disbursement by the Liquor Committee. City Council agreed with the recommendation and directed staff to bring forward the amended Liquor Store Premium .Policy at an upcoming Council Meeting for approval. 8. Proposed 200 Community Survey. Mr. Anderson presented a draft of the proposed 200 community survey to the City Council that is expected to begin in March. City Council stated that some of the questions appeared to be redundant and the survey should be shortened. Staff took that direction into advisement along with grouping the financing questions together on the survey and will report back with revised survey. 9. Proposed 200 Legislative Agenda Mr. Mielke presented the proposed 200 Legislative Agenda before the City Council and after some discussion, Council Members agreed that changes need to be made in the Market Value Homestead, Fiscal disparities, and State Aid, Formula Changes and more accurately portray Lakeville's position and view. Staff will make the recommended changes and allow Council to review them prior to adopting them at an upcoming Council Meeting. • io. Strategic Plan -Status Review Mr. Anderson outlined the salient achievements of the strategic plan thus far to the City Council and then answered a few minor questions pertaining to certain projects. The City Council thanked staff for all their hard work appreciated the quarterly update and progress. ii. City Council Board & Commission Appointments The City Council went through and made changes to many of the board and commission positions. .Staff will bring those changes forward at an upcoming City Council meeting for approval. i2.Other -Voting Procedure at City Council Meetings Council Member Bellows stated that he likes the individual role calls during Council Meetings as it signifies dignity among the Council. Mayor Dahl was asked why she preferred the group vote style. Mayor Dahl stated that she liked the style and flow of it and felt that both ways offer the Council a chance to voice their .opinion after the vote. Council Member Luick stated that he preferred the role call vote as it felt more transparent as to how each Council Member was voting. Council Member Wulff echoed Mr. Luick's comments and stated that it shows the importance of those items on both the consent agenda and the regular items when a role call is given. Council Member Rieb felt the same way and stated that she preferred the role call vote. After additional discussion, Mayor Dahl stated that upon hearing the Council's request, she would hold role call votes at the Council Meetings. The Council also discussed other changes to the agenda format and concluded that a modification to the announcement section to include Council member announcements would be appropriate. The next agenda will include this alteration. The meeting adjourned at 7:4o p.m. Respectfully Submitted, ~~ Brian J. derson Assistant to City Administrator •