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Home My WebLink About12-07-95 CITY OF LAKEVILLE PLANNING COMMISSION MEETING MINUTES DECEMBER 7,1995 The meeting was called to order by Chair Luick at 6:00 p.m. in the City Hall Council Chambers. Roll. call of members was taken. Present: Holberg, Cecchini, Amborn, Luick, Miller. Absent: Skipton, Reib. Also present: Robert Erickson, City Administrator; Michael Sobota, Community and Economic Development Director; Jim Walston, Assistant City Attorney; Daryl Morey, City Planner; Frank Dempsey, Associate Planner; John Hennen, Administrative Assistant; Donna Quintus, Recording Secretary, and Judi Ryan from City staff. The minutes of the November 16, 1995 Planning Commission meeting were approved as printed. ITEM 4• The public hearing to consider the application of ISD 194 for a conditional use permit to allow a portable classroom expansion at Kenwood Trail Junior High School was opened. The City Attorney attested that all legal notices had been duly published. • Associate Planner Dempsey. presented a request from ISD 194 to amend their 1992 Conditional Use Permit to allow construction of two portable classrooms at Kenwood Trail Junior High School at 19455 Kenwood Trail. The temporary classroom structures are proposed for afour-year period and located on a site previously occupied by temporary classroom buildings which were removed in 1994 as required in their original Conditional Use. Permit No. 92-05. Dempsey discussed building elevations, setbacks, existing screening/landscaping, and conditions for future sewer & water connection charges should the use extend beyond the permit conditions. Minimum ordinance requirements have been met and Planning staff recommends approval of the Conditional Use Permit subject to five conditions. Mr. Dan Mehlis, representative for ISD 194, was present to discuss the CUP and answer questions. He stated the school district is in agreement with the stipulations. There were no comments from the audience. 95.144 MOTION by Holberg, seconded by Cecchini to close the public hearing. Roll call was taken on the motion. Ayes: Unanimous. 95.145 MOTION by Amborn, seconded by Holberg to recommend approval of the conditional use permit amendment to allow two portable classrooms at Kenwood Trail Junior High School until the beginning of the 2000 - 2001 school year subject to the stipulations outlined in the planning report dated November 29, 1995 prepared by Associate Planner Frank Dempsey. Roll call was taken on the motion. Ayes: Unanimous. City Attorne Walston stated that there is an error in the le al descri tion in the on final CUP. This Y $ p g does not affect tonight's decision, but the city attorney and staffwill work with the school district officials to correct the legal description. Mr. Mehlis indicated ISD 194 would cooperate fully to correct the legal descriptions. Planning Commission Meeting Minutes December 7, 1995 Page 2 i ITEM 5• The public hearing to consider the vacation of boundary drainage and utility easements in Goodview Estates was opened. The City Attorney attested that all legal notices had been duly published. City Planner Daryl Morey presented an overview of a request from Caine & Associates Land Surveyors, Ine. to vacate existing boundary drainage and utility easements along the shared property line of Lots 1 and 2, Block 1, Goodview Estates. This action is being requested in response to an error in the legal descriptions at the time of a required lot reconfiguration due to inconsistencies that occurred between the preliminary and final plats for this subdivision. Caine & Associates Land Surveyors, Inc, has supplied staffwith a corrected legal description and the city attorney's office has drafted a new drainage and utility easement agreement to establish a new drainage and utility easement over the shared property line. There were no comments from the audience. 95.145 MOTION by Holberg, seconded by Amborn to close the public hearing. Roll call vote was taken. Ayes: Unanimous. 95.146 MOTION by Miller, seconded by Amborn recommending approval of the vacation of the two . existing ten-foot wide boundary drainage and utility easements located along the shared property line of Lots 1 and 2, Block 1, Goodview Estates as shown and described on Exhibits A and B and the attached easement vacation resolution to be considered by the City .Council subject. to the stipulation that a new ten-foot wide boundary drainage and utility easement shall be dedicated along the shared property line. of Lots 1 and 2, Block 1, Goodview Estates utilizing the corrected legal description approved with the administrative subdivision on November 2, 1995. Roll. call was taken on the motion. Ayes: Unanimous. ITEM 6• The public hearing to consider the application of the City of Lakeville for an amendment the City of Lakeville Zoning Ordinance concerning the maximum permitted height of accessory buildings in the R-3, High Density Single Family Residential District was opened. The City Attorney attested that all legal notices had been duly published. Associate Planner Frank Dempsey presented background information to the Commission. As directed by the Planning Commission at their November 16, 1995 Planning Commission Meeting, Planning staff have drafted a zoning ordinance text amendment that will permit afifteen-foot building height for detached accessory structures in the R-3 District. as a permitted use. Current ordinance restricts non-garage. accessory building heights to ten. feet. Building Inspection Department staff have advised that typical minimum side wall height is eight feet making maintenance of a ten-foot roof peak height impracticable. Staff recommends approval of this amendment which will provide for consistency with current requirements in other residential . districts, as well as provide compatibility with building codes. 95.147 MOTION by Miller, seconded by Holberg to close the public hearing. Roll call vote on the motion was taken. Ayes: Unanimous. Planning Commission Meeting Minutes December 7, 1995 Page 3 • 95.148 MOTION b Amborn, seconded b Cecchini to recommend a royal of a zonin ordinance Y Y PP g amendment to allow non-garage accessory building heights of fifteen feet in the R-3, High Density Single Family Residential District. Roll call vote on the motion was taken. Ayes: Unanimous. ITEM 7• The public hearing for consideration of the application of the City of Lakeville for an amendment to Ordinance No. 167, the Lakeville Zoning Ordinance was continued from the November 16, 1995 Planning Commission Meeting. This amendment concerns storage and parking of land/sea containers and semi-tractor trailers in the I-1, I-2 and CBD-I Zoning Districts and establishes outdoor storage and screening requirements. Community and Economic Development Director Michael Sobota reviewed modifications that had been made to the proposed zoning ordinance based upon discussion and recommendations from the November 28, 1995 Planning Commission Work Session. Michael Soboata indicated that staff and the Commission were able to work through several issues at the work session to bring consistency to the ordinance. Discussion ensued concerning details and further clarification of specific terms and requirements of the proposed amendment, including fencing, screening and landscaping. City Administrator Robert Erickson advised that existing businesses have an option to comply with • required landscape screening of outdoor storage by planting smaller landscape stock at this time which would grow to meet minimum requirements within the proposed three years or they may choose to plant required sized stock in three years. Commissioner Miller noted that Section 6.3.b. on page 4 of the proposed amendment should read "The outdoor storage area is fenced, screened and/or landscaped Staff and the other Commissioners agreed. 95.149 MOTION by Miller, seconded by Cecchini to close the public hearing. Roll call was taken on the motion. Ayes: Unanimous. 95.150 MOTION by Miller, seconded by Amborn to recommend approval of a Zoning Ordinance Amendment regarding storage or parking of land/sea containers and semi-tractor trailers in the I-1, I-2, and CBD-1 Zoning Districts and establishing outdoor storage and screening requirements. Roll call was taken on the motion. Ayes: Unanimous. ITEM 8• Ann Perry, moderator for the neighborhood forums held in September and October of this year, presented an overview and summarized the results of the neighborhood meetings. Ms. Perry discussed general comments and issues identified by those residents in attendance and observed that there is a lack of understanding of City processes for development and project review and approvals and procedures for informing the public of proposed projects undergoing review. A summary report had been distributed to the Commission in which Ms. Perry made several recom mendations for improving the public .awareness process. Recommendations included the following: • • development of a "Task Force" to assist staff, Planning Commission, and other committees in implementing changes in the public notification process; • evaluate and develop improved communication tactics i.e. information brochures for public distribution; Planning Commission Meeting Minutes December 7, 1995 Page 4 • rovision of an informal resident "notification" letter of ro osals with a otential "timelin " r p p p p e o "flow chart" for final approvals; • development of an abbreviated development review process/flow chart; • increasing required notification area from 350 feet to 500 feet; and • posting of signs on parcels where development is proposed which includes "contact person" information. Discussion ensued regarding possible modifications to revising the procedures for holding public hearings.. The focus should provide for an increase in the public's understanding of procedures in review of proposals. Revisions could improve the credibility of the City by proving the "process" is open. The Planning Commission directed City Attorney Walston to prepare necessary ordinance amendments to carry out Ms. Ferry's recommendations. There being no further business, Chair Luick adjourned the meeting at 7:50 p.m. Respectfully submitted: Donna Quintus, Recor g Secretary • ATTEST: David Luick, Chair •