HomeMy WebLinkAbout04-17 COMBINED SPECIAL MEETING OF CDUNCIL, PLAN IIINQ C011 5SIQN, PARK REC
S WAT ER SEW&A APRIL 17 11074
Chairman of the Planning Commission, H. Lau, introduced City Planner Lee
Starr. Mr. Starr explained the purpose of the meeting was to try to evaluate some
of the procedures that the two committees and planning commission are involved in as
to presenting material to the council. He had prepared charts on suggested land
subdivision procedures as being a`common example of what is needed.
Mr. Starr thought that there are, presently, two major pmblems_..ona lies
In communication, or the lack of it, between the advisory bodies. The other mayor
Problem, evolves around the sequencing of material to the council, Remedies suggested=
1- acquaint the developer with procedures he is to follow, i.e., a detailed
"time" achedule_- preferably a sheet of paper handed to him.
2- time of meetings be in sequence for the three advisory board A,__or,
perhaps, one member go to all the meetings and give reports.
At the present time, the Council is not getting a whole picture of a prelim_
'nary plat at 'one time. It has happened that Council reoeiveh ideas and views from
the `commaittaea even before the Planning Commission has held the public hearing on a
preliminary Plat.-and the Planning commission is completely unaware of what the
Committee's findings were. Thus the Council has to devote time at two of their
meetings, at least, when they might have had a complete #picture" at one. It is
also a poasiblity that each member of a committee or a commission feels that he or
she might have acted or thought more wisely, if he or she had known other members'
thoughts beforehand. It may have been that percolation and soil conservation tests
should have been wade or asked.
The feeling was that the going would be a whole lot smoother if the Council
would consider the'suggestion' for preliminary plat hearings as listed below.-which
are also on the accompanying charts. Aey to final plat procedures, they would proceed
in the same maxner, as in the past.
APRIL 17, 197+
PAGE 2`
Ten days before regular Planning Commission meeting, the developer would,
conceivably, have submitted a sketch plan to the city clerk, with no filing too at
this point. He would then bring sketch plan to regular Planning Commission meeting
for discuesion'and advice, After preparing preliminary plat, including additional
data he had been asked to gather, he would submit preliminary plat to city clerk and
pay $13 filing fee and review costs. Here there would be twenty days for reviewal
time by whatever committees and boards, the planner, state and county officina soil
conservation offioe, engineer whatever and whoever is involved. When this material
is all complete. (20 -day maximum), it all goes to the Planning Commission for their
reviewal "time limit being twenty..f ve days, of these twenty -five days maximum,
the last ten days have to be "publication days for preliminary plat public hearing,
and 15 fee is paid by the developer. Within fifteen days after the public hearing
by the Planning Commission, all the material- -one package -is sent to the Munoil'
for its action.
The next time sequences remain the same as they have been ninety dais to
prepare final plat containing any recommended changes,.. -or back to preliminary
submission if plan was disapproved.
Pb31v+W.g these ninety days, the developer would submit final plat to city
ius $45 f r blip hhe ing,
clerk, paying $25 filing fee and $2.50 per lot,/pThere would re thirty Jaye for the
Planning Commission to review the final plat plan county surveyor to give technical
`advice and review, county board approval, if necessary, allowing the last ten days,
at'least "publication notice days" before public hearing on final plan before
Planning Commission. After the hearing there would be thirty days, maximump before
council aation'on final plat. Following council action, there would be a maximum of
sixty days for recording with the register of deeds and miscellaneous costs, park
cash donations, etc. All these time limitations are the maximum permitted by law,
J 17 ,1974
PA($
It was the outcome of this meeting that the above information be submitted
,r
to the ail'. The recommendation is made, also, that the meeting dates of the two
Committoes and the Commission be held on consecutive days-- Tues., Wed., and Thars.'
of the 2nd and 4th week of each month. (The only differences in meeting dates from
the prevent would be Parks, which would now meet on Tues. of these 2nd and 4th weeks,
And, W /S,would change from`Ist and 3rd Wed to 2nd and 4th Wed. It is asked that the
ry minutes should be typed and copied on the following day of the meeting and made
available to supsequent Wed. and Thurs. meetings. it was specified that these
a, minutes should oontain facts and reasonings. it was noted, however, that these
minutes Would not be as they would not have been read and approved by the
committee members would act as a guide -line as to intent and reason for
subm.asion'to the Planning Commission and 0ount il.
,Respectfully aubmitted
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