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HomeMy WebLinkAbout07-20-09CITY OF LAKEVILLE COUNCIL MEETING MINUTES Present: Mayor Holly Dahl Council Member Kerrin Swecker Council Member Laurie Rieb Council Member Kevin Miller Council Member Mark Bellows Also Present: Roger Knutson, City Attorney Steve Mielke, City Administrator Tom Vonhof, Police Chief Keith Nelson, City Engineer Dennis Feller, Finance Director David Olson, CED Director Steve Michaud, Parks Recreation Director Daryl Morey, Planning Director Charlene Friedges, City Clerk Mayor Dahl called the meeting to order at 7:03 p.m. The pledge of allegiance to the flag was given. JULY 20, 2009 Judge Bill Macklin administered the oath of office to Council Member Kevin Miller. Mr. Mielke had no additional agenda information. Presentations /Introductions Executive Director Kent Therkelsen presented the Dakota Communications Center 2008 Annual Report. Wally Potter presented the Lakeville Area Historical Society 2008 Annual Report. Chief Vonhof asked the City Council to proclaim Tuesday, August 4, 2009 "Night to Unite" in Lakeville. Night to Unite (formerly celebrated as National Night Out) is sponsored by the Minnesota Crime Prevention Association. Council Member Miller read the proclamation. Chief Vonhof presented the June Police Department monthly report. Steve Michaud presented the June monthly report of the Parks Recreation Department. CITY OF LAKEVILLE COUNCIL MEETING MINUTES JULY 20, 2009 Page 2 Citizens' comments None Harley Horsager and Mia Horsager, 17141 Jaybell Court, announced a "Bicycle the Parks" event, sponsored by the Lakeville Friends of the Environment, will be held on September 20th at East Community Park. Consent agenda 09.45 Motion was made by Swecker, seconded by Miller to approve the consent agenda items as follows: a. Claims for payment. b. Minutes of the June 15, 2009 City Council meeting and the June 22, 2009 Council work session. c. Receive minutes of the June 17th Parks, Recreation Natural Resources Committee and the June 18th and July 9th Planning Commission meetings. d. Accept resignation of Kevin Miller from the Parks, Recreation Natural Resources Committee. e. Resolution No. 09 -50 authorizing Lakeville Police Department to participate in a grant contract with the Minnesota State Patrol Operation HEAT. f. Resolution No. 09 -51 authorizing the sale of assets. g. Resolution No. 09 -52 authorizing the sale of City and forfeited vehicles. h. Agreement with Lakeville Arenas for financial management services. Tree work license for Castle Rock Contracting and Tree Service. Resolution No. 09 -53 accepting donations to the Parks Recreation Department for the second quarter of 2009. k. Resolution No. 09 -54 approving the proposed reorganization of Charter Communications, Inc. CITY OF LAKEVILLE COUNCIL MEETING MINUTES JULY 20, 2009 Page 3 Resolution No. 09 -55 receiving bids and awarding contract for water meter replacement. m. Resolution No. 09 -56 adopting the 2008 Comprehensive Plan. n. Resolution No. 09 -57 approving the final plat of Spirit of Brandtjen Farm 3 Addition; and Resolution No. 09 -58 designating "no parking" on the north side of 169th Street West. o. Resolution No. 09 -59 establishing 2009 boards and committees of the City Council and approving appointments thereto. q. Mayor's appointment of Kevin Miller to the Housing and Redevelopment Authority of Lakeville, Minnesota. Appointment of Kevin Miller as Alternate Commissioner on the Blackdog Watershed Management Organization Board of Commissioners. r. Interagency Agreement with Metropolitan Council for the Kenrick Avenue Park Rode, Improvement Project 08-11. s. Receive application of Hortencia Sanchez for an off -sale 3.2 malt liquor license at Mini Market La Colmena, 8341-210th Street West; and call a public hearing to be held on August 3, 2009. t. Receive application of Lakeville Capital Investments, Inc. for a wine and 3.2 malt liquor license at Goodfellas Bar Grill, 20647 Kenrick Avenue; and call a public hearing to be held on August 3, 2009. u. Special assessment agreement with Lisa M. Hayes- Stich, 20953 Jury Court, for water service repairs. v. Release of Development Contract for a portion of Lakeville Senior Housing Addition. w. Resolution No. 09 -60 establishing use policy for Market Plaza. x. Agreement with RES Specialty Pyrotechnics for the 4th of July fireworks display. Roll call was taken on the motion. Ayes, unanimous. CITY OF LAKEVILLE COUNCIL MEETING MINUTES JULY 20, 2009 Page 4 Item 7 Cedar Avenue Park and Ride Tom Thorstenson, representing Metro Transit, requested Council approval of the Cedar Avenue and 181St Street Park Ride facility. He explained that the Lakeville City Council entered into an agreement with the Metropolitan Council last June to provide transit services to the City, and the City of Lakeville endorsed the Cedar Avenue 181St Street location last July. Initially, the Cedar Avenue facility will provide express service during morning and evening peak commuting hours. Mr. Thorstenson highlighted the site design for this facility. He indicated that the Planning Commission recommended shifting the handicapped parking stalls to the north to minimize the patrons having to cross the bus drive aisle to access the bus shelter. Metro Transit continues to evaluate that request with members of the handicap community. Mr. Thorstenson stated the Metropolitan Council has approved and executed an Interagency Agreement with the City of Lakeville for construction and maintenance of 181St Street. Occupancy of the facility is anticipated by the end of September. Daryl Morey presented the staff report related to the planning applications for this project. They include the preliminary and final plat of one lot and one outlot; ordinance rezoning the property to P -OS, Public Open Space District; a conditional use permit to allow a parking lot as a principal use in the P -OS District; and a setback variance for the bus shelter to be constructed less than 30 feet from the Cedar Avenue right of -way. Mr. Morey pointed out that the current zoning ordinance lacks performance standards for transit facilities, which will be addressed as part of the ongoing zoning ordinance update. Planning staff is confident that the performance standards to be established with the zoning ordinance update will allow the bus shelter in the location proposed without the need for a variance. The Planning Commission held a public hearing on the proposed Cedar Avenue Park Ride and recommended approval subject to five stipulations as listed in the planning report. The resolution approving the preliminary and final plat also directs the Mayor and City Clerk to sign the Interagency Agreement with the Metropolitan Council. CITY OF LAKEVILLE COUNCIL MEETING MINUTES JULY 20, 2009 Page 5 Mr. Mielke explained that even though Metro Transit received favorable bids for constructing the entire parking lot at this time, and there are Urban Partnership Agreement (UPA) funds to pay for the construction, staff recommends that only the 191 parking stalls in Phase 1 be constructed at this time. Construction of the remaining parking spaces will take place in the future when the demand warrants it. Mr. Thorstenson stated that a future expansion of the lot would be accomplished with funding from a source other than UPA funding. Given the size of the expansion, Met Council should have the ability to add to the lot when warranted. 09.46 Motion was made by Swecker, seconded by Rieb to approve the following: Resolution No. 09 -61 approving the preliminary and final plat of Cedar Avenue Park and Ride; Findings of Fact and Ordinance No. 855 rezoning property from RM- 1, Medium Density Residential District, to P -OS, Public -Open Space District; Findings of Fact and Conditional Use Permit to allow a parking lot as a principal use in the P -OS District; Findings of Fact and Variance to allow the construction of a bus shelter with a setback Tess than 30 feet from the Cedar Avenue right -of -way. Roll call was taken on the motion. Ayes, unanimous. Item 8 Comprehensive Annual Financial Report December 31, 2008 Finance Director Dennis Feller introduced Bill Lauer, representing the certified public accounting firm of Malloy, Montague, Karnowski, Radosevich Company. Mr. Lauer presented the Management Report and Special Purpose Audit Reports on Internal Controls and Compliance with Laws and Regulations related to the City of Lakeville Comprehensive Annual Financial Report for the year ended December 31, 2008. In summary, Mr. Lauer reported a clean opinion on basic financial statements; one internal control deficiency related to prior period CITY OF LAKEVILLE COUNCIL MEETING MINUTES JULY 20, 2009 Page 6 adjustment; one legal compliance finding related to payment and performance bonds; major funds remain in sound financial condition; General Fund balance was spent down by $461,000; however, that was $138,000 better than projected; and the ending fund balance represents over 53% of annual expenditures. Mr. Feller recognized Senior Accountants Brian Kempa and Tom Nesseth. 09.47 Motion was made by Bellows, seconded by Rieb to acknowledge receipt of the City of Lakeville Comprehensive Annual Financial Report for the year ended December 31, 2008. Roll call was taken on the motion. Ayes, unanimous. Unfinished business None Announcements City Administrator Annual Youth Fishing Contest Saturday, August 15t Night to Unite (formerly National Night Out) Tuesday August 4th Next regular Council meeting August 3, 2009 Mayor Dahl adjourned the meeting at 8:56 p.m. Respectfully submitted,