HomeMy WebLinkAboutItem 08Date: 30 June 2010
Item No.
RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE
WELL NO. 14 GENERATOR AND APPURTENANT WORK TO
TOTAL CONSTRUCTION & EQUIPMENT, INC.
Proposed Action
Staff recommends adoption of the following motion: Move to accept bids for the Well
No. 14 Generator and Appurtenant Work and award the contract to Total Construction
& Equipment, Inc.
Passage of this motion enables the installation of an emergency /backup generator at
Well No. 14 to support City water needs during emergencies and reduce electrical costs
for well operations.
Overview
The department solicited bids for the installation of an emergency /backup generator at
Well 14 in King Park. The additional generator will bring the City's emergency pumping
capacity to approximately 5 million gallons per day or about half of an average summer
day's use. The generator will also enable the City to take advantage of a lower
electrical rate, aiding in reducing operating costs for the well.
The advertisement for bids was published on 20 May 2010 and bids were opened and
read aloud on 11 June 2010. Two bidders responded with Total Construction &
Equipment, Inc. being the low bidder. Both bids exceeded the engineer's estimate
primarily as a result of a significant increase in the cost of the generator. Additional
costs are gas and electric utility installation at the site.
Bids were evaluated by the City's consulting engineer and a recommendation made to
accept the bid from Total Construction & Equipment, Inc. Staff has reviewed the bid
and recommends approval of this motion.
Primary Issues to Consider
The need for an emergency generator. It provides for continuous operation during
an emergency and results in a lower electrical rate during normal daily operations.
Supporting Information
• A copy of the engineer's recommendation,
attac
Christop . Petree
Operations & Maintenance Director
bid tabulation, additional funding are
Financial Impact: $208,300 Budgeted: Yes Source: 7610.6295
Related Documents (CIP, ERP, etc.): CIP Project 10 -04
Notes: Additional funding available through unencumbered major maintenance fund balance
CITY OF LAKEVILLE
RESOLUTION NO:
RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE
WELL NO. 14 GENERATOR AND APPURTENANT WORK TO
TOTAL CONSTRUCTION & EQUIPMENT, INC.
WHEREAS, notices to bidders for the acceptance of sealed bids for the Well
No.14 Generator and Appurtenant Work were officially published on 20 May 2010, and
WHEREAS, sealed bids for were opened at 11:00 a.m. on 11 June 2010, and
WHEREAS, the lowest responsible
appurtenant work is Total Construction
Minnesota in the amount of $171, 400.00.
bidder for the Well No. 14 generator and
& Equipment, Inc., Inver Grove Heights,
NOW, THEREFORE, BE IT RESOLVED, that the bids are accepted for the Well
No. 14 Generator and Appurtenant Work and the contract is awarded to Total
Construction & Equipment, Inc.
APPROVED AND ADOPTED this 6 day of July 2010 by the City Council of the
City of Lakeville.
CITY OF LAKEVILLE
ATTEST:
Holly Dahl, Mayor
Charlene Friedges, City Clerk
r Amrodaler. Infrastructure ■ Engineering ■ Planning ■ Construction 701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763 - 541 -4800
Fax: 763 -541 -1700
June 23, 2010
Mr. Chris Petree
Operations & Maintenance Director
City of Lakeville
18400 Ipava Avenue
Lakeville, MN 55044
Re: Well No. 14 Generator and Appurtenant Work
City Project No. 10 -04
City of Lakeville, MN
WSB Project No. 1715 -67
Dear Mr. Petree:
Bids were received for the above - referenced project on .Friday, June 11, 2010, and were opened
and read aloud. Two bids were received. The bids were reviewed and checked for mathematical
accuracy and tabulated.
The award of contract is to be made to the lowest responsible bidder with the lowest Total Base
Bid. Please find enclosed the bid tabulation indicating the low bidder as Total Construction &
Equipment, Inc., Inver Grove Heights, Minnesota, in the amount of $171,400.00.
The Engineer's Estimate for the Total Base Bid was $143,000.00. The main reason for the
discrepancy between the Engineer's Estimate and the bid prices is that the price charged by the
generator manufacturer increased by approximately $20,000 just days before the bid opening.
We recommend that the City Council consider these bids and award a contract in the amount of
$171,400.00 to Total Construction & Equipment, Inc. based on the results of the bids received.
Sincerely,
WSB & Associates, Ina
i&JUA
Nancy D. igler, PE
Senior Project Manager
Enclosures
cc: Mary Krech, Total Construction & Equipment, Inc.
srb
X:,01715 -6i -1du:JdCm .."M A.'•ni•.•1 -TTt RSCAf.11D1:: -c proxe- 067310.• • .`'n
BID TABULATION SUMMARY
PROJECT:
Well No. 14 Generator and Appurtenant Work
City Project No. 10 -04
OWNER:
City of Lakeville, MN
WSB PROJECT NO.:
1715 -67
Bids Opened: Friday, June 11, 2010 at 11:00 a.m.
Bid Security Add. No. 1
Contractor (5 %) Rec'd. Total Bid
1 Total Construction & Equipment, Inc.
2 Killmer Electric Co., Inc.
x X $171,400.00
x X $176,500.00
Engineer's Opinion of Cost $143,000.00
I hereby certify that this is a true and correct tabulation of the bids as received on June 11, 2010.
Nanc . ZeigTe7,
Denotes corrected figure
KA01715- 671AdminlConstruction Admin11715 -67 Bid Tab Summary- 061610 -Wgned xis
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Financing. The Utility Operating Fund budget provided $155,500 for the
generator at Well #14. The project however is $52,800 over budget. The
project can be financed from the unappropriated /unencumbered balances in
the Water Fund major maintenance account. The favorable account
balances are derived primarily from the Dakota Heights tower painting project
as shown below.
Adopted
Water - major maintenance
Budget
Estimate
Variance
Well #12 - Sand Removal
-
50,830
(50,830)
Well #13 - Rehabilitation
52,000
45,000
7,000
Well #14 - Rehabilitation
54,600
16,925
37,675
Well #14 - Emergency backup generator
155,500
208,300
(52,800)
North Park Water Tower
23,500
23,500
-
Dakota Heights Water Tower
200,000
113,433
86,567
Total Water Fund - major maintenance
$ 485,600
$ 457,988
$ 27,612