HomeMy WebLinkAboutItem 06.bCITY OF LAKEVILLE COUNCIL MEETING MINUTES
AUGUST 2, 2010
Mayor Dahl called the meeting to order at 7:00 p.m. The pledge of
allegiance to the flag was given.
Present: Mayor Dahl
Council Member Mark Bellows
Council Member Kerrin Swecker
Council Member Laurie Rieb
Council Member Kevin Miller
Also Present: Elliott Knetsch, City Attorney
Steve Mielke, City Administrator
Tom Vonhof, Police Chief
Keith Nelson, City Engineer
Dennis Feller, Finance Director
David Olson, C.E.D. Director
Steve Michaud, Parks & Recreation Director
Chris Petree, Operations & Maintenance Director
Daryl Morey, Planning Director
Judi Hawkins, Deputy Clerk
Additional Agenda Information
There was no additional information for consent agenda Items.
Presentations /Introductions
a. Presentation of a Police Chief's Award of Merit
Chief Vonhof presented a Police Chief's Award of Merit to 16 -year
old Samuel Romain in recognition of his quick action in administering
life- saving CPR when his neighbor suffered sudden cardiac arrest.
Susan Long, ALF Ambulance, presented certificates to EMS
personnel who were also involved in this incident. Mr. Romain
credited the Heart Restart program for providing the necessary CPR
training. Mr. Terry Hanson, whose life was saved, was also present.
b. Presentation to 360 Communities
Steve Michaud introduced Scout leader James Neild, and LAAC
pottery instructor JoAnn Andres, coordinator of the "Empty Bowls"
program. Their efforts during the Pan -O -Prog food drive helped to
raise a total of $700. Mr. Steve Haschig of 360 Communities was
present to accept the check.
CITY OF LAKEVILLE COUNCIL MEETING
AUGUST 2, 2010
Page 2
c. Spotlight on Business - Highview Hills
Economic Development Commission member Tom Smith presented
the Spotlight on Business, Highview Hills. Housing Director David
Smith, representing owner Walker Methodist, stated that this is
Lakeville's only senior housing facility offering a continuum of care,
where residents can progress to more advanced levels as their
needs change. Highview Hills has been open for nearly one year
and employs a staff of 85.
d. Operations & Maintenance - monthly report
Chris Petree presented the July monthly report of the Operations &
Maintenance Department. Among the highlighted items were the
seal coating program and the repairs needed on well #2.
e. Proclamation for Night to Unite
Council Member Rieb read the Proclamation proclaiming August 3,
2010 as Night to Unite in the City of Lakeville. Chief Vonhof stated
that there are currently 65 neighborhood parties registered.
Citizens' Comments None
Consent Agenda
City Administrator Mielke highlighted item 6.f. The South Metro Storm Swim
Club's third annual triathlon at Antlers Park on August 15th may create
heavier than usual traffic in the area. Previous events have not caused
any inconvenience for the public.
10.46 Motion was made by Miller, seconded by Rieb, to approve the consent
agenda items as follows:
a. Claims for payment.
b. Minutes of the July 19, 2010 City Council meeting.
c. Final acceptance of public utilities in Fieldstone Creek 6th Addition.
d. Final acceptance of public streets in Chadwick Farm 4th Addition.
e. One year extension of the Appaloosa Farms preliminary plat.
f. Contract with South Metro Storm Swim Club for a triathlon to be
held at Antlers Park on August 15, 2010.
g.
CITY OF LAKEVILLE COUNCIL MEETING
AUGUST 2, 2010
Page 3
Change Order No. 2 with K.A. Witt Construction, Inc. for Fieldstone
Park, Improvement Project 09 -08.
h. Performance and instructor agreements for the Lakeville Area Arts
Center.
i. Resolution No. 10 -54 authorizing the sale of assets from various City
departments.
Release of Development Contract for Lot 1, Block 1, Lakeville
Commerce Center 2 Addition.
k. Contract with Automatic Systems Company for the installation of a
variable frequency drive.
I. Authorize hiring a consultant to prepare a feasibility study for the
ABLE Fire Training Facility.
Roll call was taken on the motion. Ayes, unanimous.
Item 7 - Interim Use Permit for Pizza Ranch to allow temporary off site
parking.
Dave Roedel with MFRA gave a brief overview of the Pizza Ranch Interim
Use Permit (IUP) request. The IUP is required in order for the restaurant to
meet the parking requirements of the Zoning Ordinance. Mr. Zach
Stensland representing Welsh Companies was also present.
Planning Director Daryl Morey stated that the Pizza Ranch restaurant will
be located in the south half of the Hirshfield's building, in front of HOM
Furniture. HOM Furniture has excess parking spaces and is willing to allow
the Pizza Ranch to use the spaces that are closest to the restaurant to
meet Zoning Ordinance requirements. These spaces are the furthest
away from HOM Furniture's main entrance. The interim use parking permit
will remain in effect until this tenant space is no longer occupied as a
restaurant.
The Planning Commission held a public hearing on July 22, 2010 and there
were no comments from the public. The Planning Commission and staff
recommend City Council approval of the Pizza Ranch and HOM Furniture
Interim Use Permit for temporary off -site parking and adoption of the
Findings of Fact dated August 2, 2010. Mr. Morey stated that the
applicant has submitted a revised building elevation drawing addressing
one of the stipulations recommended by staff and the Planning
Commission.
Council Member Miller asked if there was adequate handicapped
parking available for the Pizza Ranch. Mr. Morey stated that the
handicapped parking requirement will be reviewed by Building
Inspections staff at the time a building permit application is submitted.
10.47 Motion was made by Swecker, seconded by Bellows, to approve the
Interim Use Permit for Pizza Ranch restaurant, located at 16995 Kenyon
Avenue, to allow temporary off -site parking at HOM Furniture and adopt
the Findings of Fact dated August 2, 2010.
Roll call was taken on the motion. Ayes, unanimous.
New business - None
Announcements -
Respectfully submitted,
Judi Hawkins, Deputy Clerk
Holly Dahl, Mayor
CITY OF LAKEVILLE COUNCIL MEETING
AUGUST 2, 2010
Page 4
> Mayor Dahl announced the passing of Lakeville Pioneer Jerry
Erickson. Mr. Erickson was recognized at the July 6th Council
meeting for his contributions to Pan -O -Prog and the Lakeville
community. He was also one of the original members of the EDC.
Mayor Dahl adjourned the meeting at 7:47 p.m.
In attendance:
Staff:
Minutes
Lakeville City Council Work Session
July 26, 2010
Mayor Holly Dahl
Council Member Mark Bellows
Council Member Laurie Rieb
Council Member Kerrin Swecker
Council Member Kevin Miller
The meeting was called to order at 6:00 pm.
Steve Mielke, City Administrator
Dennis Feller, Finance Director
Dave Olson, Community and Economic Development Director
Keith Nelson, City Engineer
Tom Vonhof, Police Chief
Sgt. ,bhn Kornmann
J idi Hawkins, Deputy City Clerk
ITEM #1 — Cedar Avenue BRT Construction and Implementation Plan Update
Community and Economic Development Director Dave Olson introduced staff from Dakota
County Transportation: Mark Krebsbach, Sam O'Connell, and Todd Howard. Dakota
County staff has attended the work session to provide an update on the Cedar Avenue BRT
construction and implementation plan and to ask Council for final plan approval.
Mr. Howard stated that the planning phase of the Cedar Avenue BRT project is
approximately 98% complete and is projected to be awarded in November. Dakota Electric
will begin relocating their electric lines underground in September which is expected to take
about six weeks. More than half of the necessary right of way has been acquired. The
engineer's estimate of $49 million has remained consistent since the beginning of the
project. The project is being funded by several sources— federal, state and local. Apple
Valley has received a Federal Enhancement Grant, which will pay for trail lighting.
In response to Council Member SAvecker, Mr. Howard stated that Cedar Avenue will remain
open to traffic through the winter. During construction the county plans to maintain two
lanes of traffic in each direction as much as possible north of 153r Street and one lane of
traffic in each direction south of 153r Street. Awarding the project in November will allow
time to fabricate block for the retaining wall and prepare for other construction components
for next spring. The Lakeville portion of the project is expected to be complete by 2011 and
the Apple Valley portion by 2012. County Engineer Mark Krebsbach added that there will
be some latitude in the bid for the contractor to remain flexible in implementing project
enhancements.
City Council Work Session Minutes
July 26, 2010 Page 2-
Sam O'Connell presented the Implementation Plan update and gave a detailed overview of
the revisions that have been made to the original plan that was drafted in 2004. The UPA
and Comprehensive Plans have helped to project needs and direct the plan to where it is
now. It is anticipated that several items will fluctuate before the transit stations are
operational; however, several major considerations were given to the functionality of the
facilities. Ridership projections are based on a model but are difficult to accurately forecast
as are the future needs of the residential and business communities in the BRT corridor.
Stakeholders have expressed they want transit rvices that are fast, easy, and reliable. Two
walk -up station locations have been added to the plans at 161s Street and Glacier Way to
serve the local neighborhoods and businesses.
At the completion of the project in 2012, provided there is adequate ridership, there will be
a direct connection from Lakeville into downtown Minneapolis. There will be many BRT
special service potentials other than commuting to work, such as trips to special events,
shopping, and Target Field. Council members asked about an east west transportation plan
that would move riders from the 35W station to Apple Valley then to downtown S. Paul. a
The 30-day comment period for the Regional Railroad Authority will end on August 13 and
if they feel comfortable may adopt this plan on August 24 A final document with then be
available by September 1s for adoption by Lakeville City Council. The plan will then be
forwarded to the State and the Federal offices for their final review and approval. This item
will be placed on an upcoming Council agenda for formal approval.
ITEM #2 — Bus ness Assistance Policy
Dave Olson introduced EDC members Jack Matasosky, Sheila Longie and Gary Tushie. At
the April 27, 2010 Economic Development Commission meeting an update to the 2003
business subsidy policy was discussed and a recommendation was made to bring a revised
policy to City Council for consideration. A revised policy would establish criteria and give
staff direction to answer inquiries regarding the availability of assistance for businesses that
are considering locating in Lakeville. The draft policy recommended by the EDC includesa
provision referred to as the but for" which indicates that the project would not be possible
without assistance from the City.
The EDC is recommending seven criteria need to be met by the business to qualify for
assistance:
1. Creation of new jobs in the community with a minimum wage equal to that of
programs administered by MnDEED
2. Provide value in the form of needed transportation or utility infrastructure.
3. Redevelopment projects that stabilize or improve neighborhoods.
4. Projects that increase the economic diversity in business and industry.
5. Enhance the quality of life for Lakeville residents.
6. Retention of existing jobs, such as expansion of an existing business.
7. Projects that address a community need or provide a public benefit.
City Council Work Session Minutes
July 26, 2010 Page -3-
State statutes require that a policy be adopted. Administering the subsidy program requires
public hearings and other provisions. Two of the most common subsidy tools are Tax
Increment Financing (TIF) and tax abatement however there are no current policies in place
for these specifically. Council has also adopted a policy on private activity bond issuance
when Highview H ills was being built. At Council's direction, thiswill be placed on afuture
agenda to be followed by further discussions on the strategic planning process.
Commissioner Matasosky believes the most important aspect of the policy is to give City staff
a "toolbox" of options and opportunities to share with existing and new businesses and to
keep Lakeville competitive with outstate and out of state businesses. He would like to see
an ROI study to forecast how the potential assistance would impact the community.
Commissioner Longie stated that her focus would be on retention of existing businesses,
especially those that are currently financially insecure due to the economic downturn.
Commissioner Tushie recalled discussions of 20 years ago regarding how to best help the
city to progress and at that time the need was for upscale housing for the owners and top
executives of the businesses. As the times have changed, surrounding communities are
more built out and Lakeville still hasa lot of undeveloped land that can provide a tool for
the city to grow. Infrastructure isa major component of growth and needs to be considered.
Steve Mielke stated that not all assistance is of afinancial nature. This policy will give staff
the opportunity and the guidelines to have a conversation with potential Lakeville businesses
to determine if some assistance could affect their decision of where to locate. The question
should not only be What can the City do for the business, but also What can the business do
for the community.
In response to Council's questions, the EDC would like to maintain flexibility and try to
distinguish Lakeville from other communities and capitalize on the City's amenities.
ITOVI #3 — Service Prioritization Di
At their March work session Council discussed various tools that would help in the budget
decision making process. One of the tools is the recently completed community survey,
another is the two -year budget, and other is to prioritize various city services. This model
started in .bfferson County, Colorado several years ago to assist with fiscal management. The
City of St. Cloud has used this model to apply standards to provide an objective outcome to
the budget and has promoted it at the League of Minnesota Cities Conference.
The prioritization method breaks services into two components - internal (organization) and
external (public services). Staff has identified and established eight criteria for the external
services. Each of those eight categories was given a numerical ranking; they were then
sorted in order of highest to lowest priority based on the number of points. The eight
categories were:
City Council Work Session Minutes
July 26, 2010 Page -4-
1) Mandatory vs. non - mandatory. State or Federal mandates were given 100 points;
City ordinances were given 50 point; if not mandated it received zero points.
2) Sustained. It's ability to pay for itself through user fees (other than taxes)
3) Multi -modal transportation.
4) Active lifestyles and community livability.
5) Community development and revitalization.
6) Environmental protection.
7) Safe communities (associated with public safety).
8) Fiscal responsibility.
Staff ranked categories 3 through 8 on a scale of 1 to 10 and submitted their survey
response. The City Council was also asked to prioritize those same service elements in
order of importance. Results of the rankings given by staff and Council were provided. Mr.
Feller stated that on its own, this does not have great value, but when combined with other
practices it can help establish budget priorities and becomes a tool in the decision making
process.
Another element in the process is fiscal responsibility. Council's ability to use their good
judgment and sound fiscal management also plays a role in determining appropriate
funding. Prioritization does not dictate that the most funding be allocated to the highest
ranked services. Many factors need to be taken into consideration. Preparation of a two -
year budget will begin at the August work session.
ITEM #4 — Gun Range Relocation Proposal and Cleanup
Police Chief Tom Vonhof and Sgt. John Kornmann presented a historical perspective of the
gun range at the Airlake Airport. In 1989 the Metropolitan Airports Commission (MAC)
agreed to allow the Lakeville Police Department to use an abandoned gravel pit on their
property as a gun range. Due to the future extension of the Airport runway and the
relocation of Cedar Avenue, the range is no longer available and will need to be cleaned up
in accordance with FAA rules. The consultant has estimated that 10 to 15 truckloads of dirt
will need to be removed to mitigate the site. This is not hazardous waste. The Dakota
County Sheriff's Department has also used the range over the years and may have some
funding available to assist with the mitigation and cleanup. The LPD is currently utilizing a
shooting in Scott County. This is expensive due to increased overtime and travel costs.
The Police Department has looked at several different sites to relocate the gun range. Their
recommendation is that any future gun range is located on City -owned property to add the
elements of sustainability and self- regulation. Challenges of an indoor climate -controlled
location at the police station are air quality and cost of insurance. Two possible outdoor
sites are the former public works site in Airlake and an area near the entrance of Ritter Farm
Park. Staff is exploring the possibility of a consortium with Dakota County and the City of
Farmington, since they are also dealing with the challenge of limited gun range options.
Estimated costs and pros and cons of the various options were presented to the Council.
City Council Work Session Minutes
July 26, 2010 Page -S-
Staff will continue to keep Council apprised as the cleanup and relocation of the gun range
progresses.
ITEM #5 — Other.
a F re Shared Services Update
The administrators and fire chiefs of the cities of Apple Valley, Burnsville, Farmington
and Lakeville are continuing to meet and are exploring two possible consultants. One
is a division of the International City Managers Association (ICMA) which specializes in
collaborations; and the other is the Fire Chiefs Association which also has a division
that studies shared services. The Governor's Task Force will allocate matching grant
funding when they have completed their study and this group hopes to qualify. A
consultant will inventory what each city could contribute to shared services such as
training, public education and equipment sharing.
b. Interagency Committee and Board Reports
• DCC — The Executive Director search has been suspended since a majority of the
board did not agree on a candidate. The search will be reopened in six months.
• 1-35 SolutionsAlliance — Working on recommendations for long -term planning.
• M LC — Currently interviewing five cities that could possibly be added to the group.
• DLBA— Merchants were reminded that they may not serve wine on Ladies N ight.
• HiPP— A consultant will be retained to assist in reinvigorating the program.
ITEM #6 — Adjourn
The meeting adjourned at 8:20 p.m.
Respectfully submitted,
Jjdi Hawkins
Deputy Clerk
Holly Dahl
Mayor