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HomeMy WebLinkAboutItem 06.dSeptember 20, 2010 Proposed Action Staff recommends adoption of the following motion: Move to approve performance agreements for the Lakeville Area Arts Center. Overview The Lakeville Area Arts Center offers a variety of stage entertainment as advertised in the 2010 -2011 Lakeville Area Arts Center Playbill. Staff has secured agreements and recommends approval of the following contracts for performances: • Prairie Fire Theatre — Cindrella Camp • Prairie Fire Theatre - Peter Pan Camp • Prairie Fire Theatre - Beauty and the Beast Camp • Sofie Reed - Blues /Folk Singer Primary Issues to Consider • None Supporting Information Tom Barnard Lakeville Area Arts Center Coordinator REQUEST APPROVAL OF PERFORMANCE AGREEMENTS FOR THE LAKEVILLE AREA ARTS CENTER • Agreements for services performed by independent contractors Item No. Financial Impact: $ Budgeted: Y/N Y Source: Related Documents (CIP, ERP, etc.): Playbill and Parks & Recreation Brochure Notes: jnoullhits IMO rThi THE WIZLB. OF OZ IE7 P T5V1 Or DARK MIST Alice In Wonderland TIM Residency Week Contact Sponsor Address Audition Date Performance Date(s) \ u � i7 $- t Fee: The total fee for the residency is $2200. The fee is due on or before the day of the first performance. Deposit: A deposit of $400 per residency week must accompany a signed contract to secure a booking. The signed contract and deposit are due on 1/ 1/2011 The deposit goes toward the fee and is no longer refundable after receipt. Performances: Two (2) performances are included with the standard residency fee. Please note an in- school show constitutes a performance. Extra performances are available at a cost of $200 each. Lodging: The sponsor must furnish individual motel accommodations; Sunday through Saturday (7 nights), for two (2) tour directors, within ten (10) miles of the residency venue. When the motel is more than ten (10) miles from the residency venue, the sponsor will be charged the federal mileage rate for travel between the motel and the venue past the allotted 10 miles Prairie Fire also reserves the right to add a fuel surcharge. Publicity: Costs for local publicity, promoting auditions and performances are paid by the sponsor. Prairie Fire will supply a sponsor kit that contains sample press releases for auditions and performances, a sample ad, a logo sheet, a sample program and 30 show posters. Box Office: The pricing and sale of tickets is the sponsor's responsibility, as is running the box office at the door. Income from the ticket sales goes to the sponsor. Indemnification: The sponsor shall indemnify and hold Prairie Fire or its directors harmless against liabilities, expenses and losses incurred by Prairie Fire or its directors as a result of any person in or about the premises or appurtenances provided by the sponsor and used by Prairie Fire in performing this contract. Copyright: The unauthorized use of Prairie Fire scripts, music, or logos is strictly prohibited. Video taping of Prairie Fire Productions is allowed only if Prairie Fire is properly credited, tapes are not sold for profit, and Prairie receives one (1) copy. Signed Date Signed Prairie Fire Theatre Box 82 Barrett, MN 56311 -0082 320 - 528 -2596 June 12 -18, 2011 Tom Barnard Lakeville Art Center PO Box 835 Lakeville, MN 55044 Communi S . onsor Prairie Fire Theater tack anD the ISean�tatk "Cinderella" Touring Contract ebri5tmag Caro' P i o0 e LA :4 Time(s) p - the U Time/Location Community Lakeville, MN Phone 952 -985 -4641 Date c\i■ ito Winner er Night's Drum Nowsmoeunp Residency Week Contact Sponsor Address HUGO 11000 E.TER P5kN Alice In Wonderland ?031 SAWYER 4110 Signed h anb tfje IBeansitatk Prairie Fire Theatre Box 82 Barrett, MN 56311 -0082 320 - 528 -2596 July 17 -23, 2011 Tom Barnard Lakeville Art Center PO Box 835 Lakeville, MN 55044 Audition Date C g ! 26 t t Time/Location i :Do p. wt LAA-c, Performance Date(s) ,lY Z 2, ' (523 Time(s) 7'e >c p, t eG ce) A 1, Fee: The total fee for the residency is $2200. The fee is due on or before the day of the first performance Deposit: A deposit of $400 per residency week must accompany a signed contract to secure a booking. The signed contract and deposit are due on 1/1/2011 The deposit goes toward the fee and is no longer refundable after receipt. Performances: Two (2) performances are included with the standard residency fee. Please note an in- school show constitutes a performance. Extra performances are available at a cost of $200 each. Lodging: The sponsor must furnish individual motel accommodations; Sunday through Saturday (7 nights), for two (2) tour directors, within ten (10) miles of the residency venue. When the motel is more than ten (10) miles from the residency venue, the sponsor will be charged the federal mileage rate for travel between the motel and the venue past the allotted 10 miles. Prairie Fire also reserves the right to add a fuel surcharge. Publicity: Costs for local publicity, promoting auditions and performances are paid by the sponsor. Prairie Fire will supply a sponsor kit that contains sample press releases for auditions and performances, a sample ad, a logo sheet, a sample program and 30 show posters. Box Office: The pricing and sale of tickets is the sponsor's responsibility, as is running the box office at the door. Income from the ticket sales goes to the sponsor. Indemnification: The sponsor shall indemnify and hold Prairie Fire or its directors harmless against liabilities, expenses and losses incurred by Prairie Fire or its directors as a result of any person in or about the premises or appurtenances provided by the sponsor and used by Prairie Fire in performing this contract. Copyright: The unauthorized use of Prairie Fire scripts, music, or logos is strictly prohibited. Video taping of Prairie Fire Productions is allowed only if Prairie Fire is properly credited, tapes are not sold for profit, and Prairie receives one (1) copy. Community S o r Signed "Peter Pan" Touring Contract Prairie Fire Theater QCbrigttnais Carol A A It Community Lakeville, MN Phone 952- 985 -4641 Date Date qt/to jnorailhits N ows rtAue um Residency Week Contact Sponsor Address ll THE WIZARD OF OZ ?YEN OF DARK MIST Alice In Wonderland TOM SiwTEf e 4 , 404 Prairie Fire Theatre Box 82 Barrett, MN 56311 -0082 320 - 528 -2596 Audition Date Mack anb tlje ISeangtatk "Beauty & the Beast" Touring Contract August 14 -20, 2011 Tom Barnard Lakeville Art Center PO Box 835 Lakeville, MN 55044 i'1l I 7o Ii Time/Location 1,'00 p Community Lakeville, MN Phone 952- 985 -4641 Performance Date(s) P c- l `( 2-L Time(s) 7 co t4l d 'boa Nl Fee: The total fee for the residency is $2200. The fee is due on or before the day of the first performance Deposit: A deposit of $400 per residency week must accompany a signed contract to secure a booking. The signed contract and deposit are due on 1/1/2011 The deposit goes toward the fee and is no longer refundable after receipt. Performances: Two (2) performances are included with the standard residency fee. Please note an in- school show constitutes a performance. Extra performances are available at a cost of $200 each. Lodging: The sponsor must furnish individual motel accommodations; Sunday through Saturday (7 nights), for two (2) tour directors, within ten (10) miles of the residency venue. When the motel is more than ten (10) miles from the residency venue, the sponsor will be charged the federal mileage rate for travel between the motel and the venue past the allotted 10 miles Prairie Fire also reserves the right to add a fuel surcharge. Publicity: Costs for local publicity, promoting auditions and performances are paid by the sponsor. Prairie Fire will supply a sponsor kit that contains sample press releases for auditions and performances, a sample ad, a logo sheet, a sample program and 30 show posters. Box Office: The pricing and sale of tickets is the sponsor's responsibility, as is running the box office at the door. Income from the ticket sales goes to the sponsor. Indemnification: The sponsor shall indemnify and hold Prairie Fire or its directors harmless against liabilities, expenses and losses incurred by Prairie Fire or its directors as a result of any person in or about the premises or appurtenances provided by the sponsor and used by Prairie Fire in performing this contract. Copyright: The unauthorized use of Prairie Fire scripts, music, or logos is strictly prohibited. Video taping of Prairie Fire Productions is allowed only if Prairie Fire is properly credited, tapes are not sold for profit, and Prairie receives one (1) copy. Signed Community Sp Signed Prairie Fire Theater r Ijri ma Earat Date Date V1/4 / (0 Mftb,iinmer Night's Drum Agreement between the City of Lakeville and Sofie Reed Sofie Reed wrfl perform a ninety 7 p.m. on Friday, Septembe minute the Lakeville Area Holyoke Avenue, in Lakeville. minute intermission at Arts Center, 20965 Sofie Reed an d the Lakeville Area Arts Center staff ia_�e� in its 2010-- will work 201 Lplayb!l,�rned Reed will notify its data base of contacts and fans about the p promote the show. Sofie Area �s-Center ,.ill pro/note:the marquee, newsletters, and using other available resources erformance. The Lakeville . i. ses The Lakeville Area .A Center w!Pl print and sell tickets - office and ticket outlets. kets for $25,00 through its box By signin at the bottom of this letter of agreement, Lakeville Area the following conditions: rea Arts Center agrees 1) Liability insurance The City of Lakeville carries the standard Rability insurance for ,u - the Wilding of Lakeville Area Arks Center. a d�ences, staff, and 2) ( re t wiii . Wade in, tbeariount Of ticket nevertue to Sof*. Reed and ZS% to I 14 ': ained Ibtrilithe Area Arts Caster. Since the payment IS 'based on a split of`. tic t mot„ Iel ymeL ll_not beipijcle , at the concert. A checkoff! be processed at _ ' "Cra H_ 1 r " • >>�, A,. � ay follk r ° t_ the etrt. This 'Check may be picked up at Ci`ity Mal ar will •; - ecY,jy an authorized representative of the City of Lakeville, I hereby agree to all conditions and terms described above: Lakeville Mayor Date City Clerk Date 1 conditions and terms described above: 015-070C