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Home My WebLink AboutItem 06.jNovember 10, 2010 Proposed Action Overview • Contracts Item Janitorial Contract Addendums with Marsden Building Maintenance, Osland Building Maintenance and Multi - Services Inc. Staff recommends adoption of the following motion: Move to approve the Janitorial Contract Addendums with Marsden Building Maintenance Osland Building Maintenance and Multi - Services .Inc. Passage of this motion will result in extension of the Janitorial Contracts for the Marsden Building Maintenance, Osland Building Maintenance and Multi- Services Inc. for one additional year. Marsden Building Maintenance is responsible for janitorial maintenance services at Fire Station #2, Fire Station #3, and Fire Station #4. Osland Building Maintenance currently provides contractual janitorial services at Fire Station #1, City Hall, Senior Center and Water Treatment Facility. Multi- Services Inc. provides contractual janitorial services at the Police Station. All three janitorial services are requesting a one -year contract with rro increase in costs. Primary Issues to Consider • Itemized cost by location and comparison to budget Supporting Information Den s- "eller, Fina "Director Financial Impact: $ 10 993 /month budgeted: Yes Source: various funds Related Documents (CIP, ERP, etc.): Primary Issues to Consider • Itemized cost by Location and budget comparison Osland Building Mai Location Fire Station #1 539.47 539.47 Senior Center 1,391.21 1,391.21 Water Treatment 1,494.86 1,494.86 City Hall 3,360.87 3,360.87 Total cost $ 6,786.41 $ 6,786.41 $ Marsden Building Maintenance Location Multi- services Inc. Location 2010 2011 Monthly Monthly Increase 2010 2011 Monthly Monthly Increase Fire Station #2 $ 435.92 $ 435.92 $ Fire Station #3 449.13 449.13 $ Fire Station #4 466.74 466.74 $ Total $ 1,351.79 $ 1,351.79 $ Police Station $ 2,854.63 $ 2,854.63 $ 2010 2011 Monthly Monthly Increase 0.0% 0.0% 0.0% CONTRACT ADDENDUM CONTRACT ADDENDUM made this 15th day of November 2010, by and between the CITY OF LAKEVILLE, a Minnesota municipal corporation ("City"), and the undersigned provider of services MARSDEN BLDG MAINTENANCE CO. ( "Provider "). Recitals A. The part ies have previously entered into the "Initial contract" for cleaning at: Location: Fire Station No. 2 — 16720 Dodd Boulevard Fire Station No. 3 — 17055 175` Street Fire Station No. 4 — 9465 185 Street B. The parties previously approved annual Contract Addendum's for said facilities. NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. INCORPORATION BY REFERENCE. Except as modified herein, the terms of the initial contract are incorporated herein. 2. TERM. The term of this agreement shall begin on the 1st day of January 2011, and end on December 31, 2011, both dates inclusive, unless sooner terminated as otherwise provided. 3. PAYMENT SCHEDULE. Payment Schedule A is attached hereto. 4. SERVICES. The Provider agrees to dean the facilities stated above in accordance with the "initial contract" and contract addendums. IN WITNESS WHEREOF, the parties have entered into this Agreement on the day and year first above written. CITY OF LAKEVILLE BY: AND BY: Holly Dahl, Mayor Charlene Friedges, Clerk PROVIDER: MARSDEN BUILDING MAINTENANCE CO. Its Base monthly contract Sales tax Total Payment Service Due Fire Fire Fire Period Date Station #2 Station #3 Station #4 Total Jan -11 02/28/11 435.92 449.13 466.74 1,351.81 Feb-I 1 03/31/11 435.92 449.13 466.74 1,351.81 Mar -11 04/30/11 435.92 449.13 466.74 1,351.81 Apr-11 05/31/11 435.92 449.13 466.74 1,351.81 May-1 1 06/30/11 435.92 449.13 466.74 1,351.81 Jun -11 07/31/11 435.92 449.13 466.74 1,351.81 Jul -11 08/31/11 435.92 449.13 466.74 1,351.81 Aug -11 09/30/11 435.92 449.13 466.74 1,351.81 Sep -11 10/31/11 435.92 449.13 466.74 1,351.81 Oct -11 11/30/11 435.92 449.13 466.74 1,351.81 Nov -11 12/31/11 435.92 449.13 466.74 1,351.81 Dec -11 01/31/12 435.92 449.13 466.74 1,351.81 Marsden Initial Schedule A Marsden Building Maintenance 407.88 420.24 436.72 28.04 28.89 30.02 435.92 $ 449.13 $ 466.74 $ 1,264.84 86.96 $ 1,351.80 CONTRACT ADDENDUM CONTRACT ADDENDUM made this 15th day of November 2010, by and between the CITY OF LAICEVILLE, a Minnesota municipal corporation ("City "), and the undersigned provider of services OSLAND BUILDING MAINTENANCE ( "Provider "). Recitals A. The parties have previously entered into an. "Initial contract" for cleaning maintenance service at: Location: City Hall — 20195 Holyoke Avenue Fire Station No. 1 — 20190 Holyoke Avenue Senior Center — 20732 Holt Avenue Water Treatment Facility — 18400 Ipava Avenue B. The parties previously have entered into Contract Addendums. NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. INCORPORATION BY REFERENCE. Except as modified herein, the terms of the initial contract are incorporated herein and provider to furnish and supply trash can liners at their sole expense at all locations stated herein. 2. TERM. The term of this agreement shall begin on the 1st day of January 2011, and end on December 31, 2011, . both dates inclusive, unless sooner terminated as otherwise provided. 3. PAYMENT SCHEDULE. The parties hereby agree to the payment Schedule A attached. hereto. Payment Service Due City Fire Senior Water Period Date Hall Station 1 Center Treatment Total Jan -11 02/28/11 3,360.87 539.47 1,391_21 1,494.86 6,786.41 Feb-I I 03/31/11 3,360.87 539.47 1,391.21 1,494.86 6,786.41 Mar -l1 04/30/11 3,360.87 539.47 1,391.21 1,494.86 6,786.41 Apr-11 05/31/11 3,360.87 539.47 1,391.21 1,494.86 6,786.41 May -11 06/30/11 3,360,87 539.47 1,391.21 1,494.86 6,786.41 Jun -11 07/31/11 3,360.87 539.47 1,391.21 1,494.86 6,786.41 Jul -11 08/31/11 3,360.87 539.47 1,391.21 1,494.86 6,786.41 Aug -11 09/30/11 3,360.87 539.47 1,391.21 1,494.86 6,786.41 Sep -11 10/31/11 3,360.87 539.47 1,391.21 1,494.86 6,786.41 Oct -1 I 1 1/30/1 1 3,360.87 539.47 1,391.21 1,494.86 6.786.41 Nov -11 12/31/11 3,360.87 539.47 1,391.21 1,494.86 6,786.41 Dec -11 01/31/12 3,360.87 539.47 1,391.21 1,494.86 6,786.41 Osland Initial Schedule A Osland Building Maintenance Base monthly contract $ 3,144.67 $ 504.77 $ 1,301.72 $ 1,398.70 $ 6,349.86 Sales tax 216.20 34.70 89.49 96.16 436.55 'iota] $ 3,360.87 $ 539.47 $ 1,391.21 $ 1,494.86 $ 6,786.41 4. SERVICES. The Provider agrees to maintain the following in accordance with the "initial contract" for the facilities described above. IN WITNESS WHEREOF, the parties have entered into this Agreement on the day and year first above written. CITY OF LAKEVILLE BY: AND Holly Dahl, Mayor Charlene Friedges, Clerk PROVIDER: OSLAND BUILDING MAINTENANCE BY: ( i ce ! � � 4- G- Its CONTRACT ADDENDUM CONTRACT ADDENDUM made this 15 day of November 2010, by and between the CITY OF LAIEVILLE, a Minnesota municipal corporation ( "City "), and the undersigned provider of services MULTI - SERVICES INC. ( "Vendor "). Recitals A. The parties have previously entered into the "Initial contract" for janitorial services at: Location: Police Station — 9237 183` Street NOW, TAI REFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: I. INCORPORATION BY REFERENCE. Except as modified herein, the terms of the initial contract are incorporated herein. 2. TERM. The term of this agreement shall begin on the lst day of February 2011, and end on January 31, 2012, both dates inclusive, unless sooner terminated as otherwise provided. 3. PAYMENT. The City shall pay the provider for the performance of the Contract the sum of $32,052.00 in addition to $2,203.58 sales tax for a total of $34,255.58. 4. SERVICES. The Provider agrees to clean the facilities stated above in accordance with the "initial contract" and contract addendums. IN WITNESS WHEREOF, the parties have entered into this Agreement on the day and year first above written, CITY OF LAKEVILLE BY: AND BY: Holly Dahl, Mayor Charlene Friedges, Clerk VENDOR: MULTI- SERVICES INC.