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HomeMy WebLinkAboutItem 06.jC 'stop •. Pete Operatic & Maintenance Director Date: 30 November 2010 Item No. RESOLUTION TO AUTHORIZE WSB & ASSOCIATES TO PREPARE A FEASIBILITY REPORT FOR THE 2011 STREET IMPROVEMENT PROJECT Proposed Action Staff recommends adoption of the following motion: Move to approve a resolution authorizing WSB & Associates to prepare a engineering feasibility report for the 2011 street improvement project that includes portions of Glenn, Four Star 1 Floyd Bentson, Park Terrace 1 -3 South Creek, Gilb Fitzpatrick, Overland, Lake Vale 1 st- 2 Lidco, Lakeville Family Housing, McNearney and Playfield Additions. These street improvements constitute City Improvement Project 11 -02. Overview The City initiated a Pavement Management Program in 2009 to rate pavement condition and guide long -term infrastructure management. From the pavement ratings, the City has established an annual street reconstruction plan as part of its 5 -year Capital Improvement Plan. The streets recommended for reconstruction in 2011 show significant surface distresses and failures in the asphalt. The estimated project cost is $2,460,000. Staff conducted a neighborhood meeting on October 28, 2010. Approximately 40 property owners attended. Proposed project financing is through bonds issued under Minnesota Statutes, Chapter 429, for local improvements. A portion of the total project cost will be assessed to the property owners abutting the identified streets. The engineering feasibility report is required under Chapter 429 prior to adopting a resolution ordering the improvement. Primary Issues to Consider • Some property owners may oppose assessments for street reconstruction cost and question the need for reconstruction. Supporting Information • Attached are minutes from the 28 October 2010, Neighborhood Meeting Minutes and a map of t e project location. Financial Impact: $2,460,000 Budgeted: Yes Source: 429 Bonds Related Documents (CIP, ERP, etc.): 2011 -15 Capital Improvement Plan Notes: A portion of the cost is planned to be assessed to the property owners. RESOLUTION TO AUTHORIZE WSB & ASSOCIATED TO PREPARE A FEASIBILITY REPORT FOR 2011 STREET IMPROVEMENT PROJECTS WHEREAS, the pavement within portions of Glenn, Four Star 1 Floyd Bentson, Park Terrace 1 st -3 South Creek, Gilb Fitzpatrick, Overland, Lake Vale 1 st_2nd, Lidco, Lakeville Family Housing, McNearney and Playfield Additions have reached the end of its lifespan and are programmed to be reconstructed in the City's 2011 -2015 Capital Improvement Plan; and WHEREAS, the City of Lakeville wishes to finance a portion of the project through special assessments; and WHEREAS, a feasibility report is required under MN Stat. Chapter 429 for this local improvement; NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Lakeville, that WSB & Associates is hereby authorized to prepare an engineering feasibility report for the 2011 street improvement project, City Improvement Project 11 -02. ADOPTED this 6 day of December 2010, by the City Council of the City of Lakeville. ATTEST: Charlene Friedges, City Clerk CITY OF LAKEVILLE RESOLUTION NO: CITY OF LAKEVILLE Holly Dahl, Mayor WSB Arwrc Engineering • Planning • Environmental • Construction 701 Xenia Avenue South ate.v. Inc Suite 300 Minneapolis, MN 55416 Tel: 763 - 541 -4800 Fax: 763 - 541 -1700 Memorandum To: Steve Mielke, City Administrator Chris Petree, Operations and Maintenance Director Troy Grossman, Street Superintendent Keith Nelson, City Engineer Zach Johnson Assistant City Engineer From: Monica Heil, Project Engineer Date: October 29, 2010 Re: City Project No.11 -02 WSB Project No. 171 5 -72 A Neighborhood Meeting was held on Thursday, October 28, 2010 to discuss the proposed 2011 Street Improvement Project, City Project #11 -02. Approximately 35 -40 residents attended the meeting held at the Lakeville Senior Center to discuss the proposed improvements. The following Staff and WSB & Associates, Inc. representatives were in attendance: • Chris Petree, City of Lakeville, Operations and Maintenance Director • Troy Grossman, City of Lakeville, Street Superintendent • Zach Johnson, City of Lakeville, Assistant City Engineer • Jay Kennedy, WSB & Associates, Inc. • Morgan Dawley, WSB & Associates, Inc. • Monica Heil, WSB & Associates, Inc. The following is a summary from the Question and Answer portion of the presentation: Question #1 (Q1): How will the assessments be paid? Answer #1 (Al): The City is proposing a 20 -year amortization schedule at approximately 4.0 %. Q2: Why isn't tax revenue paying for the reconstruction of these public streets? Why can't revenue from the Lakeville Liquor Stores be used to pay for this project? A2: Approximately 60% of the project costs will be paid for by the City using funds generated by property taxes. Approximately 40% of the project will be paid by assessments for those residents living in the neighborhoods where the reconstruction will take place and the greatest benefit from the project will be received. The City of Lakeville policymakers have determined that profits generated by the Lakeville Liquors Stores will be used for other Capital Improvement Projects. Minneapolis ■St. Cloud Equal Opportunity Employer K:\01715- 72 \Admin\Docs \10 28 10 Neighborhood Meeting Minutes.doe.docx Lakeville 2011 Street Improvement Project Neighborhood Meeting Minutes October 29, 2010 Page 2 Q3: How will I get to my home during construction of there is only one entrance to the neighborhood? (This question was posed by a resident living along Hunter Court) A3: The contractor will be required to maintain access to properties during construction. Q4: Will this street re- construction project impact the City's Downtown Redevelopment Plan? A4: No, this project will not impact the Downtown Redevelopment Plans. Q5: Are townhomes assessed differently? A4: Yes. Per the City's assessment policy, townhomes and duplexes are assessed 50% of the single family unit rate. Commercial/Industrial uses are assessed 150% of the single family unit rate, and apartments are assessed 25% of the single family unit rate per apartment unit. Q6: I have a new driveway in an area receiving all new curb.....what is going to happen to my driveway? A6: It may be necessary to remove a portion of your driveway within the right -of -way in order to accommodate the new curb and gutter. In this case, driveways will be replaced in -kind, i.e. concrete driveways will be replaced with concrete, bituminous driveways will be replaced with bituminous. Q7: The watermain in my street was installed within the development 40 -years ago.....the City is not going to replace this watermain with the project while the street is dug up? Is the City proposing that these utilities are going to last until the next time the road is reconstructed 40 -years from now? When the City reconstructed the downtown area in the mid- 1990's, they replaced all the utilities. (This question was posed by a resident living on the corner of 205 Street and Howland Avenue) A7: The City's Utility Department is in the process of inspecting all of the trunk facilities within the project. Televising of the sanitary sewer was just completed, and they are in the process of completing leak detection on the fire hydrants. If the project moves forward, the extent of the repairs necessary will be outlined in the feasibility report. Yes, the utilities in the downtown area were replaced when those roads were reconstructed in the mid- 1990's, but those utilities were originally installed in the 1920's and were 70+ years old at the time of their replacement. The utilities in your neighborhood are approximately 40 -year old, and were constructed with materials and workmanship superior to those available in the 1920's. Preliminary results from the televising tapes and utility inspection indicate that trunk facilities are in good condition. Should the existing utilities require repair work prior to the next major street reconstruction project within these neighborhoods, in -situ repair techniques, such as slip lining, now exist which allow for repairs to be made without open cutting the road. Q8: Will there be any water quality improvements like raingardens or ponds with all of the storm sewer improvements being added? A8: The existing stormwater basin located south of 207 Street will be evaluated to determine if improvements will be required to accommodate the additional runoff that will flow through the pond with the addition of new storm sewer along 205 Street, Idalia Avenue, Iceland Avenue and 207 Street. Water quality manholes have preliminarily been identified for areas elsewhere with the project. K.111715- 72'Admin\Docs \10 28 10 Neighborhood Meeting Minutcs.doc.docx Lakeville 2011 Street Improvement Project Neighborhood Meeting Minutes October 29, 2010 Page 3 Q9: Are these roads the oldest in the City? Why are some people being assessed and not others? A9: These streets are not the oldest in the City, but are among those roads in the poorest condition as identified in the City's Pavement Management Plan. Those benefiting property owners located within the project areas will be assessed. We can discuss after the meeting if there is a question regarding assessments for any particular property located within the project (To our knowledge, this property owner did not pursue this line of questioning after the meeting with any City or WSB Staff). Q10: What are the existing /proposed load limits for the streets? A10: Residential streets are built to a 7 -ton design. Q11: What are the major factors leading to the deterioration of our streets? All: Poor drainage is likely the biggest factor. Water that is not draining from the pavement is finding its way into the street subgrade causing a great deal of damage during freeze -thaw cycles. Q12: What effect does heavy truck traffic have on our roads? We have 5 different waste haulers that pick up garbage in our neighborhood with 20 -ton trucks. Al2: Road restrictions are in place every spring limiting truck traffic along these streets to 5- ton/axel. However, school buses, emergency vehicles, and to a certain extent, waste haulers, are exempt from these restrictions. Q13: What about the frequency of waste hauling vehicles in our neighborhoods? Is there anything that can be done? A13: It is difficult to regulate waste haulers, and this issue has been discussed by the City's policy makers multiple times over the years. Ultimately, the decision has been made by the City's policy makers to allow free enterprise in the waste hauling business to continue and to allow multiple waste haulers to continue to serve the area. However, your concerns regarding waste haulers and the effect their vehicles have on your streets will be included in the comments presented to the City Council regarding this meeting. Q14: Can assessments be paid early without interest? A14: Yes. Q15: Can assessments be deferred? A15: Yes. There is a senior citizen deferment policy for those over 65 -years of age. Additional questions regarding deferments, such as those for hardships, will need to be addressed by the City's Finance Director. Q16: When will streets be opened back up to traffic? Will construction take place all summer? A16: The contractor will be required to maintain access to all properties during the project. The construction will likely be phased, with the contractor working on different streets at different times throughout the construction season. There will be periods of time where there will be minor delays and inconveniences during construction, but access will be maintained. K:\0 ] 715- 72\Admin\Docs\10 28 10 Neighborhood Meeting Minums.doc.docx Lakeville 2011 Street Improvement Project Neighborhood Meeting Minutes October 29, 2010 Page 4 Q17: Will any grading be done with the project? A17: The extent of the work required hasn't been determined If the project moves forward, and grading issues will be addressed in order to improve drainage in the area. Q18: Can street lights be added to the neighborhood with the project? (This question was posed by a resident living in the Glen Addition). A18: The possibility can be investigated if the neighborhood residents are interested. Q19: Is storm sewer being assessed? A19: Yes. The City will be paying for 60% of the storm sewer costs from funds generated by property taxes, and assessments paying for the other 40 %. Q20: Isn't the lack of storm sewer in the area the result of negligence in the design of the streets? Why am I paying for storm sewer if the street wasn't designed to drain? A20: The streets and storm sewer systems were designed to drain, and the deterioration of the pavement surface has lead to some drainage issues. Storm Sewer design standards are much different today that they were 40 -years ago, and so additional storm sewer is being proposed to meet today's design standards. Q21: What type of curb will be installed where bituminous curb currently exists (The Glen Addition)? A21: B618 Q22: Are corner lots being assessed twice for both of the streets? A22: No. Assessments are calculated on a per unit rate, not on street frontage. Q23: Are we required to pay off the assessments before we sell our house? A23: The City does not require this, but the mortgage lender might. Q24: If new streetlights were installed, how would they be paid for? A24: They would be a separate special assessment. Q25: Can entire driveways be replaced as a part of the project? A25: Not as a part of the City Project. However, property owners can sometimes reach a deal with the contractor working on the City Project to do the private driveway work. Q26: Will mailboxes be impacted with all the new curb and gutter going in my neighborhood? (This question was posed by a resident of the Glen Addition) A26: Yes, as a part of the project, mailboxes are going to be removed and replaced with mailboxes meeting City Standards. During construction, temporary mailboxes will be installed. Q27: Will bank -owned properties be assessed? A27: Yes. 1011715- 721Admin Docs 110 28 10 Neighborhood Meeting Minutes.doc.docn Lakeville 2011 Street Improvement Project Neighborhood Meeting Minutes October 29, 2010 Page 5 Q28: Are lots assessed by the unit or by the front foot? A28: Lots are assessed on a per unit basis. Q29: 1 don't currently have streetlights in my neighborhood, but I still pay the streetlight operating fee with my utility bill? A29: City Staff will look into this. Q30: The last question of the night was not a question but a comment, "Bill the assessments and build the new streets." \01715- 72\4dmin\Does \10 28 10 Neighborhood Meeting Minutcs.doc.docx