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Home My WebLink AboutItem 06.sDecember 13, 2010 DECEMBER 20, 2010 CITY COUNCIL AGENDA ITEM RENEWAL OF STANDARD ENGINEERING AGREEMENTS FOR 2011 Proposed Action Staff recommends adoption of the following motion: Move to renew the Standard Engineering Agreements for 2011. Overview The City of Lakeville has a standard Engineering Agreement with Barr Engineering, Short Elliott Hendrickson, Inc., SRF Consulting Group, Inc., Toltz, King, Duvall, Anderson and Associates and WSB & Associates, Inc. The Agreements are to be renewed annually to reflect any changes in rate schedules charged by the various consultants. There are two sections of work in these Engineering Agreements. Section 1 applies to engineering for typical improvement projects. Under this section, payment for all work is expressed as a percentage of construction cost based on a fee curve recommended by the American Society of Civil Engineers. This section remains unchanged from last year. Section 2 of the Engineering Agreement deals with special studies and construction services that are paid for at an hourly rate rather than a percentage of construction cost. Construction services such as surveying and inspection fall under this category. For Barr Engineering, SRF Consulting Group, Inc., Short Elliot Hendrickson, Inc., and TKDA and Associates, hourly billing is a fixed multiplier times the salary of the actual individual being paid. The fee schedule from WSB and Associates is different; whereas, personnel are billed based on position; i.e. principal, senior engineer, designer, technician, etc., rather than on an individual basis. WSB, Barr Engineering and SRF Consulting held their 2011 fee schedules at the same rate that they provided in 2010. SEH's rates have remained relatively stable since last year. TKDA's rates increased only slightly from the rates they held unchanged for the previous three years. All fee schedules will be effective January 1, 2011. Primary Issues to Consider None. Suppo g Information • 201)/Fee Schee ules Keith H. Nelson, City Engineer Item No. Financial Impact: $ Budgeted: Y/N Source: Related Documents (CIP, ERP, etc.): Notes: WSB & Associates, Inc. November 19, 2010 Mr, Keith Nelson, PE City Engineer City of Lakeville 20195 Holyoke Avenue Lakeville, MN 55044 Re: 2011 Rate Schedule Dear Mr. Nelson: As a Minnesota -based engineering firm, we partner with our clients and the State of Minnesota to encourage economic development and job growth, We support our clients by providing value through our expertise, while minimizing the cost of our services. It is always challenging to do more with less, yet all of us are doing just that. We have developed new approaches that allow us to deliver services more quickly and efficiently while maintaining a high level of quality. Like you, we are finding ways to reduce our non - essential costs. We have chosen not to reduce investment in education or our hardware /software because we believe . that these investments are critical in allowing us to continue to provide top level infrastructure engineering services. That said, we will again, for the third straight year, hold our fee schedule to a zero percent increase. While this is very difficult for us, we recognize that you have to make the same decision on behalf of your constituents. WSB & Associates, Inc. has been, and will continue to be committed to our clients well being, We hope that you will consider WSB & Associates, Inc. for any project that you may have in 2011. We guarantee that you will be pleased with our work product, staff and customer service. We continue to deliver our services with passion and value. We appreciate having you as our client! Remember, any firm can deliver engineering services, but firms who deliver with passion and value make your job much easier! Have a great 20111 Sincerely, WSB & Associates, Inc Bret A, Weiss, PE President /enc Minneapolis 1 St. Cloud Equal Opportunity Employer RECEIVE NOV 232010 Engineering ® Planning 1 Environmental 1 Construction ENIGNEERiNG DEPT. 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 El SI 2011 ate Schedule Principal $134.00 Associate $126.00 Sr. Project Manager /Sr, Project Engineer $121.00 Project Manager II /Project Engineer III /Engineering Specialist IV $112.00 Project Manager /Project Engineer II /Engineering Specialist III $105.00 Project Engineer /Registered Land Surveyor /Engineering Specialist II $96.00 Graduate Engineer II /Engineering Specialist I /Sr. Construction Observer $86.00 Graduate Engineer /Engineering Technician V /Construction Observer $76.00 Engineering Technician IV /Scientist III $68.00 Engineering Technician III /Scientist lI $62.00 Engineering Technician II /Scientist 1 $56.00 Engineering Technician 1 $49.00 Office Technician II $62.00 Office Technician I $33.00 Survey (Two- Person Crew /GPS Crew) $140.00 Survey (Three- Person Crew /Expanded GPS Crew) $167.00 Costs associated with word processing, vehicle mileage, cell phones, reproduction of common correspondence and mailing are included in the above hourly rates. Reimbursable expenses include costs associated with plan, specification and report reproduction, permit fee, delivery cost, etc. Rate Schedule is adjusted annually. wSB As,aciates, hrc_ Billing Rate /Hour Efil rri C SEH November 29, 2010 Mr. Keith Nelson City Engineer City of Lakeville 20195 Holyoke Avenue Lakeville, MN 55044 -8339 Dear Keith: Enclosed please find our updated Rate Table for 2011. The Rate Table shows the Classification descriptions and the corresponding Hourly Billable Cost Range broken down on a more in -depth basis than in years past to give a more accurate reflection of the costs by discipline. Many of the billing rates have incurred little or no increase, a reflection of our efforts to hold our costs flat during these difficult economic times. We appreciate the working relationship with the City of Lakeville in the past and look forward to continuing our relationship in 2011 and beyond. Sincere Douglas E. Client S anae Enclosure s:tko1111akevlcommonik.nelson letter -2911 rate table.docx ,PE anager 1 Sr. professional Engineer RE: City of Lakeville, Minnesota 2011 SEH Rate Table SEH No. LAKEV 113401 Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196 SEH is an equal opportunity empfoyer www.sehinc.com 1 651.490.2000 1 800.325.2055 € 651.490.2150 fax , NGii\FER G DEPT, SEH Hourly Billable Rate Range Classification Billable Rate' Office Staff Principal $135.00 - $199.00 Project Manager $100.00 - $196.00 Senior Project Specialist $105,00 - $199.00 Senior Project Engineer $120.00 - $185.00 Project Engineer $90.00 - $145.00 Staff Engineer $75.00 - $98.00 Senior Project Architect $120.00 - $185.00 Project Architect $100,00 - $120.00 Staff Architect $65.00 - $105.00 Senior Project Scientist $100.00 - $165.00 Project Scientist $70.00 - $90.00 Staff Scientist $60.00 - $80.00 Senior Project Planner $120,00 - $155.00 Project Planner $70,00 - $105.00 Staff Planner $65.00 - $80.00 Project GIS Analyst $90.00 - $120.00 Lead Technician $90.00 - $135.00 Senior Technician $77.00 - $115.00 Technician $54.00 - $95.00 Word Processor $55.00 - $90.00 General Clerical $55,00 - $90.00 Graphic Designers $79.00 - $95.00 Field Staff Licensed Land Surveyor Lead Project Representative Sr. Project Representative Project Representative Survey Crew Chief Survey instrument Operator Ezl The actual rate charged is dependent upon the hourly rate of the employee assigned to the project. The rates shown are subject to change. Effective: January 1, 2011 Expires: December 31, 2011 C:\Documents and Settings \acanpbe1f1 Desktop \SEH 20 i i Rates,docx seh hourly billable rate range $90.00 - $115.00 $90.00 - $125.00 $80,00 - $105.00 $60.00 - $85.00 $65.00 - $110.00 $55.00 - $70.00 Egg ONSULTING G ROUP, INC. E N G N E E R S I PLANNERS 1 DESIGNERS December 1, 2010 Mr. Keith H. Nelson, PE City Engineer CITY OF LAKEVILLE 20195 Holyoke Avenue West Lakeville, MN 55044 -9177 SUBJECT: CONTRACT RENEWAL AND RANGE OF HOURLY RATES JANUARY 1, 2011 THROUGH DECEMBER 31, 2011 Dear Mr. Nelson: We have enclosed our proposed Range of Hourly ; Rates for 201.1.. The rates are .unchanged from 2010. A certificate of insurance will be sent to you under separate cover as the old certificate expires. We would be pleased to continue providing services to the City of Lakeville and respectfully request renewal of our engineering contract. Thank you and should you have any questions, please. feel free to contact us. Sincerely, SRF CONSULTING GROUP, INC. /iarnes R. Dvorak, PE ice President JRD /b&s Enclosure MINNEAPOLIS FARGO MADISON CI t ENGINEERING DEPT`. K2 iSU'AORT€Letters Miscellaneous 2010 01201 1 euerLakeville ConiracLdoc www. srfconsul ting. CO f17 One Carlson Parkway North, Suite 150 Minneapolis, MN 554474443 1 763.475.0010 Fax: 763.475.2429 An Equal Opportunity Employer CITY OF LAKEVILLE SRF CONSULTING GROUP, INC. RANGE OF HOURLY BILLING RATES JANUARY 2011 THROUGH DECEMBER 2011 RANGE OF RATES PRINCIPAL $ 133 - $. 178 SENIOR ASSOCIATE $ 127 - $ 159 ASSOCIATE $ 110 - $ 147 SENIOR PROFESSIONAL MIS Specialist $ 103 - $ 130 Engineer $ 94 - $ 130 Landscape Architect $ 82 - $ 130 Planner $ 82 - $ 130 GRADUATE Engineer $ 74 - $ 107 Hydrologist $ 63 - $ 107 Landscape Designer $ 63 - $ 107 Planner $ 63 - $ 107 TECHNICAL Safety Specialist $ 107 - $ 143 Engineering Specialist $ 91 - $ 116 Right -of -Way Specialist, Principal $ 91 - $ 116 Right -of -Way Specialist, Senior $ 75 - $ 108 Right -of -Way Specialist $ 69 - $ 91 CADD /Field Technician, Principal $ 79 - $ 116 CADD /Field Technician, Senior $ 69 - $ 93 CADD /Field Technician $ 44 - $ 80 Survey Technician, Principal $ 79 - $ 116 Survey Technician, Senior $ 69 - $ 93 Survey/Traffic Technician $ 44 - $ 80 PRODUCTION Graphics Technician, Principal $ 79 - $ 110 Graphics Technician, Senior $ 69 $ 93 Graphics Technician $ 44 - $ 80 Sr. Editor $ 86 - $ 110 Editor $ 66 - $ 93 Administrative Assistant $ 59 - $ 83 Word Processor $ 54 - $ 83 Clerical $ 44 - $ 80 The Range of Hourly Rates schedule is subject to change annually. Direct project related expenses are billed at actual cost and mileage is reimbursed at a rate not to exceed the current allowable IRS rate for business miles. BARR November 22, 20 1.0 Mr. Keith Nelson City Engineer City of Lakeville 20195 H.ol.yoake Avenue Lakeville, MN 55044 -0957 Re: Proposed Revised 2011 Billing Rates for work with City of Lakeville under existing Agreement for Professional Services Dear Mr. Nelson: Enclosed are proposed 2011 Barr Engineering Company Billing Rates (Schedule A) and Hourly Rates (Schedule B). As you will note, there are no proposed increases over 2009 and 2010 rates. We understand that difficult budget times continue for cities and are committed to helping you save engineering fees on City of Lakeville projects. We're equally committed to providing value -added service by: • Focusing on engineering solutions that meet your specific needs • Offering access to a multidisciplinary engineering staff that is talented, well - trained, and capable of handling a range of environmental issues —from the simple to the complex • Representing you with regulatory agencies that are developing rules and regulations so that they are practical, reasonable, and effective • Providing high- quality work products which expedite the review and approval processes of regulatory agencies • Identifying and developing tools to deliver our technical services more efficiently It's been a pleasure to work with you in 2010; we look forward to collaborating in 2011. Please contact me at (952)832 -2781 if you require any additional. information. Sincerely, Leonard J. Kremer Vice President LJK Barr Engineering Company 4700 West 77th Street • Minneapolis, MN 55435 -4803 Phone: 952 -832 -2600 • Fax: 952 - 832 -2601 • www.barr,com An EEO Employer Minneapolis, MN ® Hibbing, MN • Duluth, MN • Ann Arbor, MI • Jefferson City, MO C:11)ocuments and Settingslljk\Local Settings\Temporaiy Internet Files1OLK12I \2011_Fee Schedules Proposed Lakeville_edited (2).docx_revised11 1/27/09 RE( ,E NOV 29 L }O Clfy O • LAKEV'ILLE ENGINEERING DEPT. Barr Engineering Co. 2011 Billing Rates Schedule A Title Range Billing Rate Principal $100 - $180 Project Manager $95 - $150 Project Engineer, P.E. $85 - $145 Geotechnical Engineer $85 - $170 Civil Engineer $80 - $140 Electrical Engineer $80 - $180 Environmental Engineer $90 - $140 Mechanical Engineer $80 - $140 Limnologist $85 - $165 Biologist $85 - $120 Rydrogeologist $85 - $155 Chemist $85 - $140 Environmental Scientist $85 - $130 Technical Writer $80 - $110 Engineering Technician $75 -$105 Design Technician $80 -$130 GIS Specialist $7Q - $145 Clerical $70 - $100 Mileage will be charged at the IRS - allowable rate per mile. All other costs incurred directly for the project will be billed at actual cost. Subcontractor costs will be surcharged 5 percent to cover liability insurance and administrative costs. W:1Business Units \WRIWRPro3ects\i.akevi11e12011 Billing Rates - Lakeville Schedules AandB.docx Barr Engineering Co. 2011 Hourly Rates Schedule B Title Range Billing Rate Principal $45.45 - $81.80 Project Manager $43.20 - $68.20 Project Engineer, P.E. $38.65 - $65.90 Geotechnical Engineer $38.65 - $77.30 Civil Engineer $36.35 - $63.65 Electrical Engineer $36.35 - $81.80 Environmental Engineer $40.90 - $63,65 Mechanical Engineer $36.35 - $63.65 Limnologist $38.65 - $75.00 Biologist $38.65 - $54.55 Hydrogeologist $38.65 - $70.45 Chemist $38.65 - $63,65 Environmental Scientist $38.65 - $59.10 Technical Writer $36.35 - $50.00 Engineering Technician $34.10 - $47.75 Design Technician $36.35 - $59.10 GIS Specialist $31.80 - $65.90 Clerical $31.80 - $45.45 Multiplier to be applied to the above rates to cover overhead costs is 2.2. Mileage will be charged at the IRS- allowable rate per mile. All other costs incurred directly for the project will be billed at actual cost. Subcontractor costs will be surcharged 5 percent to cover liability insurance and administrative costs. W:1Business Units \WR \WRProjectslLakevil[e12011 Billing Rates - Lakeville Schedules AandB.docx 1(1 : {JA NU 6I84 2 December 8, 2010 Ms. Dianne Quinnell Engineering Administrative Assistant City of Lakeville 20195 Holyoke Avenue Lakeville, Minnesota 55044 Re: Engineering Agreement Renewal Rate Schedule City of Lakeville, Minnesota Dear Ms, Quinnell: TKDA is pleased to submit the enclosed 2011 Hourly Rates for the purpose of renewing our Engineering Agreement with the City. These rates have increased only slightly from the rates we held unchanged for the previous three years. We appreciate the opportunity to be of service to the City and look forward to assisting you with cost - effective pTofessional services in 2011. Thank you for your confidence in us. If you have any questions or need additional information, please call me at (651) 221 -4674. Sincerely, AV4 Ronald S. Quanbeck, P.E. Project Manager RSQ:adh Enclosure cc: Jack Griffin, TK.DA. TKDA Ei . . FRJt s' ABGHITEQTUfE •PLANNING The rigl!, ti3ne. The righh pcot*. The rigtt auiipanrg An Employel Ownod Company ProrrWity Afhrma ve & b a 1 ind Equal Oppnrtwidty 444 Ceiar Ma( 5ai18 1500 Salnf Paul, MN 55101 (651) 292-4400 (651) 292.01163 wwvf,tkda.am Via Email Only: dqui.nnellra lakevillen ,gov } (:, 2010 1 33FM 33F TK A NO. 6784 TKDA TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED ENGINEERING - ARCI -II C'ECTURE PLANNING SCHEDULE B 2011 HOURLY RATES OF PERSONNEL EMPLOYED ON WORK FOR CITY OF LAKEVILLE, MINNESOTA Municipal Services Division Employee Classification r Rame of Hourly Costs* Senior Registered Engineer $ 53.90 to $ 77.80 Registered Engineer $ 33.90 to $ 56.50 Graduate Engineer 5 25.60 to $ 38.20 Senior Planner 5 46.60 to $ 58.90 Planner 5 23.30 to 5 37.90 Engineering Specialist II $ 44.60 to 5 52.20 Engineering Specialist I $ 29,90 to 5 44,60 Technician 111 $ 33.60 to $ 44.60 Technician 1T $ 20.90 to $ 33.60 Technician 1 5 14.00 to $ 25.30 1 Hourly billing rates for staff outside the Municipal Services Division will be calculated using their individual Hourly Cost rate, which may fait outside the ranges listed above. This typically would include specialty staff i.e.. electrical, structural, mechanical. When applicable, rates for such specialty services will be provided to the City. * Hourly Costs are as defined in Agreement paragraph 5.4.1 and shall be multiplied by a factor of2.25 to arrive at hourly billing rates, Hourly costs and multiplier are subject to annual adjustments. Rates effective until December 31, 2011. Payments to ENGINEER for reimbursable expenses shall be wade pursuant to Agreement paragraphs 5.1.3 and 5,4.2 except as noted below: 1. Local vehicle mileage and vehicle allowance costs are included in the hourly billing rates. 2. Construction observation services provided by Contract Employ=ees shall be billed at the hourly billing rate of 590.00. Schedule SLV