HomeMy WebLinkAboutItem 06.jDate: 16 December 2010 Item No.
CONTRACT ADDENDUM WITH AUTOMATIC SYSTEMS CO. TO EXTEND THE
COMPLETION DATE FOR THE INSTALLATION OF A VARIABLE FREQUENCY
DRIVE
Proposed Action
Staff recommends adoption of the following motion: Move to approve the contract
addendum with Automatic Systems Co. to extend the completion date for the
installation of a variable frequency drive (VFD) to 28 February 2011.
Passage of this motion formally extends the completion date from 31 December 2010 to
28 February 2011 as a result of unforeseen delays in receiving components for the
VFD.
Overview
In August 2010, Council awarded the contract to Automatic System Co. for the
installation of a VFD at the Water Treatment Facility. A VFD is a motor control that
controls the rotational speed of a motor. Used with a pump, they save energy by
allowing the volume of water moved to match system demand. Automatic Systems Co.
has advised the City that a transformer used in the VFD has been backordered and is
not expected to be delivered until 27 December 2010.
This late delivery does not allow Automatic Systems Co. to complete installation,
startup, and commissioning of the VFD by the 31 December 2010 contract deadline.
This addendum formally extends the completion date for the installation and avoids
liquidated damages to the contractor.
Staff has reviewed the contract addendum and recommends its approval.
Primary Issues to Consider
• Impact of delay in VFD installation. Timing of the installation was based on off -peak
water demand periods. Delaying the installation to the end of February does not
adversely impact water distribution.
Supporting Information
• A copy of the •roposed contract addendum is attached.
/-�r
Oper ions and Maintenance Director
Financial Impact:
er J. Petree
Related Documents (CIP, ERP, etc.):
Notes:
Budgeted: Source:
CONTRACT ADDENDUM
CONTRACT ADDENDUM made this 20th day of December 2010, by and between the
CITY OF LAKEVILLE, a Minnesota municipal corporation ( "City "), and AUTOMATIC
SYSTEMS CO., a Minnesota corporation ( "Contractor ").
1. INCORPORATION BY REFERENCE. The parties have previously entered into a
contract dated August 2, 2010 for the Installation of a Variable Frequency Drive which is
incorporated herein by this reference shall remain in full force and effect except as specifically
modified by this Addendum.
2. EXTENSION TO COMPLETION DATE. The City and the Contractor agree to
extend the completion date of the contract to 28 February 2011 Inasmuch as additional damage
or loss to the City which will result from the failure of the Contractor to complete the work by the
extended date will be most difficult or impossible to accurately assess for every calendar day
after February 28, 2011 the work has not been completed the Contractor shall pay the city
liquidated damages off $500 per day for each calendar day, Sundays and holidays included.
IN WITNESS WHEREOF, the parties have entered into this Agreement on the day and
year first above written.
CITY OF LAKEVILLE
BY:
Holly Dahl, Mayor
AND
CONTRACTOR:
AUTOMATIC SYSTEMS CO.
BY:
Its
Charlene Friedges, Clerk