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HomeMy WebLinkAbout12-20-10CITY OF LAKEVILLE COUNCIL MEETING MINUTES DECEMBER 20, 2010 Mayor Dahl called the meeting to order at 7:00 p.m. The pledge of allegiance to the flag was given. Present: Mayor Holly Dahl Council Member Mark Bellows Council Member Kerrin Swecker Council Member Laurie Rieb Council Member Kevin Miller Also Present: Roger Knutson, City Attorney Steve Mielke, City Administrator Tom Vonhof, Police Chief Keith Nelson, City Engineer Dennis Feller, Finance Director David Olson, C.E.D. Director Steve Michaud, Parks & Recreation Director Chris Petree, Operations & Maintenance Director Cindi Joosten, Human Resources Director Daryl Morey, Planning Director Charlene Friedges, City Clerk Mr. Mielke provided a revised memo from the City Clerk for consent agenda item 6m and a letter from Roz Peterson in support of the Kenrick Avenue extension, agenda item 8. Presentations /Introductions Mr. Mielke presented a plaque to Mayor Holly Dahl in recognition of her dedicated service as Lakeville Mayor for the past four years. Mr. Mielke also presented a plaque to Council Member Kevin Miller for his dedicated service to the City of Lakeville on the Parks, Recreation & Natural Resources Committee from 2005 to 2009 and on the City Council from 2009 through 2010. Chief Vonhof presented the November Police Department monthly report. Steve Michaud presented the November monthly report of the Parks & Recreation Department. CITY OF LAKEVILLE COUNCIL MEETING MINUTES DECEMBER 20, 2010 Page 2 Citizens' Comments Jim Reitter, 20690 Jutland Place, addressed the City Council regarding the use of tax increment financing in Fairfield Business Park. He pointed out that businesses in the park, such as DR Horton, New Morning Windows and Image Trend, are paying for the bonding until the tax increment ends and are not required to pay City and County taxes during that time. He stated that while it is one thing to be business friendly, the City must consider the impact on the budget when providing these types of concessions to the businesses. Mr. Mielke explained that tax increment financing is a common tool used by cities to attract businesses to the community. He pointed out that the use of tax increment financing has been done rather sparingly in Lakeville. Fairfield Business Park was initially set up in 1995 so that the businesses would, over time, pay for the cost of utility and street improvements. Once the district expires and those costs are paid off, the tax benefits will be there. Matt Little, 16162 Fairgreen Avenue, announced that he has created a city -wide contest on his website for the citizen, business owner or student who can offer the best idea to cut taxes, increase efficiency or find a non -tax revenue for the City. He also asked the City Council to consider postponing a decision on several expenditures in the 2011 budget until a later date so that he can participate in the decision. Todd Bornhauser, on behalf of the Lakeville Area Chamber of Commerce, recognized and thanked Mayor Dahl and Council Member Miller for their service to the City of Lakeville. Consent Agenda 10.86 Motion was made by Rieb, seconded by Bellows to approve the consent agenda items as follows: a. Claims for payment. b. Minutes of the December 6, 2010 City Council meeting and the November 22nd and December 15th Council work sessions. CITY OF LAKEVILLE COUNCIL MEETING MINUTES DECEMBER 20, 2010 Page 3 C. Resolution No. 10 -108 setting dates of regular City Council meetings in 2011. d. Resolution No. 10 -109 setting dates of City Council work sessions in 2011. e. Agreement for puppeteering services with Schiffelly Puppets. f. Renewal of mixed municipal solid waste and recyclable materia collector licenses for 2011. g. Renewal of mechanical amusement device licenses for 2011. h. Renewal of tree work licenses for 2011. i. Contract with Archer Mechanical LLC for the Water Treatment Facility dehumidifier installation project. j. Contract Addendum with Automatic Systems Company for the installation of a variable frequency drive. k. Health Savings Account Administration Agreement between Genesis Employee Benefits, Inc. and the City of Lakeville and Lakeville Arenas. I. Resolution No. 10 -110 amending the 2010 General Fund, Communications Fund, Compensation Liability Fund, Environmental Resources Fund and Equipment Fund budgets. M. Re- appointment of the following advisory committee members: Planning Commission (3 -year terms) Gerald Grenz, Karl Drotning Planning Commission Alternate (1 -year term) Joe Blee Parks Recreation & Natural Resources Committee (3 -year terms) Jeanne Peterson, Scott Kelly Parks Recreation & Natural Resources Committee (1 -year term) Jerry Zell Economic Development Commission (3 -year terms) Jack Matasosky, Jeannie Schubert, Glenn Starfield Arts Center Board (3 -year terms) Julie Speiker, Kristina Murto CITY OF LAKEVILLE COUNCIL MEETING MINUTES DECEMBER 20, 2010 Page 4 n. Final acceptance of public street improvements in Jamesdale Estates l st Addition. o. Final acceptance of public utility improvements in Jamesdale Estates 2nd Addition. P. Final acceptance of public street improvements in Spirit of Brandtjen Farm 2nd Addition. q. Final acceptance of public utility and street improvements in Spirit of Brandtjen Farm 3rd, 4th and 5th Additions. r. Acceptance of improvements and final payment to GMH Asphalt Corporation for miscellaneous roadway repairs and overlays, Improvement Project 10 -01. S. Renewal of standard engineering agreements for 2011 with Barr Engineering, Short Elliott Hendrickson, Inc., SRF Consulting Group, Inc., Toltz King Duvall Anderson and Associates and WSB & Associates, Inc. t. Amendment to Joint Powers Agreement with Dakota County for streetscape improvements and Joint Powers Agreement with Dakota County and City of Apple Valley for transportation enhancements, Improvement Project 08 -12, Cedar Avenue BRT Corridor. U. Resolution No. 10 -1 1 1 accepting donations to the Lakeville Veterans Memorial. V. Resolution No. 10 -112 accepting donation from Midstate Reclamation and Trucking to the Police Department. W. Receive application of D & D Restaurants, LLC, for an on -sale and Sunday liquor license at 17516 Dodd Boulevard, and call a public hearing to be held on January 3, 2011. Roll call was taken on the motion. Ayes, unanimous. CITY OF LAKEVILLE COUNCIL MEETING MINUTES DECEMBER 20, 2010 Page 5 Item 7 - Feasibility Report for 2011 Street Improvement Projects Mr. Petree presented the feasibility report for the 2011 street improvement project, which includes surface and utility improvements within portions of Glenn, Four Star, Floyd Bentson, Park Terrace, South Creek, Gilb Fitzpatrick, Overland, Lake Vale, Lidco, Lakeville Family Housing, McNearney and Playfield Additions. The estimated project cost is $2,820,000. The City will finance approximately $1,610,000, and $1,210,000 will be assessed to the benefitting property owners, consistent with the City's street assessment policy. Monica Heil, representing WSB & Associates, explained that the project will include a new storm sewer system to the South Creek drainage channel to address concerns raised by the property owners. New concrete curb and gutter is proposed to be installed along all roadways within the Glenn Addition. Structurally deficient concrete curb and gutter and sanitary sewer manholes will be replaced throughout the project area. The assessments are estimated at $6,500 to $6,900 per single family unit within the Glenn Addition and $4,100 to $4,400 per single family unit in all other areas of the project. Mr. Petree stated that, if the Council chooses to proceed with the project, the public improvement hearing will be held on January 18, 2011. Bids would be opened in March, and a public assessment hearing would take place in early April, prior to awarding the contract. 10.87 Motion was made by Miller, seconded by Swecker to approve Resolution No. 10-113 approving the feasibility report for Improvement Project 1 1 -02 and calling a public hearing to be held on January 18, 201 1. Roll call was taken on the motion. Ayes, unanimous. Item 8 - Resolution Approving 2011 Budget Mr. Feller explained that a number of adjustments have been made to the 2011 preliminary budget, which was adopted on September 7, 2010. The proposed resolution incorporates those adjustments and is consistent with discussions held at the November 22nd and December 15th Council work sessions. CITY OF LAKEVILLE COUNCIL MEETING MINUTES DECEMBER 20, 2010 Page 6 10.88 Motion was made by Rieb, seconded by Miller to approve Resolution No. 10-114 approving the 2011 budget. Roll call was taken on ,the motion. Ayes, Swecker, Rieb, Miller, Dahl. Nay, Bellows. Council Member Swecker pointed out the significance of the budget cuts that the City Council made in 2008 and 2009, which ultimately saved the City $1.2 million coming into the current budget cycle. She felt that the majority of Lakeville residents are pleased with the services the City offers and would not support additional cuts at this time. Council Member Bellows stated the budget is a fluid document and can be changed next year. Mayor Dahl stated there is a silent majority of residents and businesses who are pleased with what the City Council has done over the past few years. Council Member Miller expressed appreciation for the feedback provided by the public. He stated he feels the public is generally happy with the city, and he feels comfortable that the budget addresses the needs of the entire community. Council Member Rieb stated she feels that while Lakeville residents are pleased with the services the City provides, they would not support a tax increase. The City Council has adopted a budget for 2011 that maintains the current level of services with no tax increase. Item 9 - Resolution Approving 2011 Tax Levy Mr. Feller presented a resolution adopting the 2011 tax levy. The proposed tax levy is $5,000 less than the preliminary 2011 tax levy and the final 2010 tax levy. 10.89 Motion was made by Miller, seconded by Rieb to approve Resolution No. 10-115 adopting the 2011 tax levy in the amount of $24,036,652. Roll call was taken on the motion. Ayes, Rieb, Miller, Dahl, Swecker. Nay, Bellows. CITY OF LAKEVILLE COUNCIL MEETING MINUTES DECEMBER 20, 2010 Page 7 Item 10 - Resolution Adopting 2011 Schedule of Fees Mr. Feller presented a resolution adopting the 2011 Schedule of Fees. He explained that the only proposed fee adjustments are for water, sanitary sewer, street lights and surface water management. These adjustments are consistent with the presentation made at the Truth in Taxation public hearing. 10.90 Motion was made by Miller, seconded by Rieb to approve Resolution No. 10-116 adopting the 2011 Schedule of Fees. Roll call was taken on the motion. Ayes, unanimous. Item 11 - Labor Agreement with LELS, Local No. 128, Police Officers Ms. Joosten presented a labor agreement with Law Enforcement Labor Services, which represents a one year contract settlement with the police officers. There is no cost of living adjustment proposed for 2011. The agreement provides for an increase in the vacation accrual schedule and also allows eligible employees to cash out accrued vacation equivalent to the increase in their dependent health insurance premiums. 10.91 Motion was made by Bellows, seconded by Swecker to approve the Labor Agreement between the City of Lakeville and Law Enforcement Labor Services, Inc., Employee's Union Local No. 128, for 2011. Roll call was taken on the motion. Ayes, unanimous. Item 12 - Labor Agreement with LELS, Local No. 177, Sergeants Ms. Joosten stated the City reached the some settlement with the police sergeants. The proposed labor agreement represents a one year settlement with no cost of living adjustment for 2011. It provides an increase in the vacation accrual schedule and allows eligible employees to cash out accrued vacation equivalent to the increase in their dependent health insurance premiums. The increased cost to the City as a result of these settlements will be expended from the contingency fund. 10.92 Motion was made by Swecker, seconded by Miller to approve the Labor Agreement between the City of Lakeville and Law Enforcement Labor Services, Inc., Employees Union Local No. 177, for 2011. CITY OF LAKEVILLE COUNCIL MEETING MINUTES DECEMBER 20, 2010 Page 8 Roll call was taken on the motion. Ayes, unanimous. Item 13 - Resolution Amending Vacation and PTO Leave Policies Ms. Joosten explained that the proposed resolution would offer the same opportunity for non -union employees that is being provided to the Police Department union employees and allows eligible employees to cash out time off to help assist with the increase in dependent health insurance premiums. The non -union employees received no cost of living adjustment in 2010 or 2011. 10.93 Motion was made by Miller, seconded by Rieb to approve Resolution No. 10-117 amending the vacation and paid time off leave policies for non- union employees for 2011. Roll call was taken on the motion. Ayes, unanimous. New Business None Announcements City Offices will be closed on December 23, 24 and 31 Next regular City Council meeting, January 3, 2011 Mayor Dahl adjourned the meeting at 8:34 p.m. Respectfully submitted, Charlene Friedges, City lerk Mark Bellows, Mayor