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HomeMy WebLinkAbout01-030 CITY OF LAKEVILLE RESOLUTION DATE: March 5, 2001 RESOLUTION NO.: 01-30 MOTION BY: Rieb SECONDED BY: Mulvihill Reso/ution Estab/fishing a Recreation .Program Fee Po/icy WHEREAS, the Lakeville City Council has deemed it appropriate to establish a policy for the purpose of setting recreation program fees; and WHEREAS, the policy will be implemented equitably to all programs offered by the Lakeville Parks and Recreation Department. NOW, THEREFORE. BE IT RESOLVED that the Lakeville City Council approves and establishes the attached recreation program fee policy. m f APPROVED AND ADOPTED by the Lakeville City Council this 5 day o March, 2001. CITY OF LAKEVILLE Robert D. Joh n, Mayor ATTEST.• Charlene Friedges, ty Clerk March 5, 2001 RECREATION PROGRAM FEE POLICY I. Purpose and Need For Policy Due to the increasing cost of providing recreation programs and the desire to minimize the tax burden on our citizens, it is necessary to collect fees for certain. services provided through the Parks and Recreation Department. These fees are used to cover expenses directly attributed to program offerings and to offset .certain indirect expenses that are germane to the program offerings. II. Policy The City of Lakeville is responsible for the development and maintenance of a Parks and Recreation system that meets the needs of its citizens. The operation and maintenance of this system is for the benefit of all citizens. Fees will be collected to offset the cost associated with this system when: D Reservation of a facility is for exclusive use ~ .Use of a facility or service results in additional costs ~ Fees are required to fund a program The philosophies used to establish fees are as follows: • Adult League Opportunities Adult Athletic Programs such as softball, volleyball, basketball, etc. will cover the overhead costs associated with these programs. Examples of these costs include: D Supplies/Mailings ~ Recreation Programmer Time D Officials D Additional part-time staff, if needed (Includes salaries and an additional 10% for FICA, Workers Compensation, etc.) D Indirect Program Costs (Software Registration and Credit Card Fees) General Recreation Programs Examples include Preschool Parties, Camps, Egg Hunt, etc. Costs included in the fees are: ~ Program Supplies ~ Seasonal-Staff (salaries and 10%) ~ Indirect Program Costs • These es of classes normal) have a minimum and maximum number of typ Y registrants to ensure both quality and cost effective programming opportunities. Contractual Lessons These programs are Golf Lessons, Dance Lessons, etc. where an instructor is retained on a contractual basis. The fee is determined by the instructor fees, with a typical minimum and maximum class size. A breakdown of the associated cost used to determined fees include: ~ Instructor Participant Fee ~ Indirect Program Costs These programs have a greater degree of flexibility when deciding whether we offer them or not as the market influence is direct, i.e., if the public perceives that the fees are too high, they do not register and the minimum enrollment is not met and the program is cancelled with little cost repercussions. Excursions Popular programs such as Sesame Street Live, State Capital Tour, Swimming/Ski Trips, etc. D Bus/transportation Fee D Chaperone D Admissions D Indirect Program Costs In-house Lessons These programs differ-from contractual lessons in that the instructors are typically seasonal employees of the City. Examples of the lessons are tennis, outdoor skating, youth dance, etc. Costs include: ~ Program Supplies D Equipment D Seasonal- Instructor (salaries and i0%) D Indirect Program Costs A minimum and maximum class size also applies to these programs. Due to the seasonal nature of the recreational programs and the numerous cost variables, program fees will be set quarterly, based on the criteria outlined above.