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HomeMy WebLinkAboutItem 07Date: 11 January 2011 Item No. RESOLUTION ORDERING THE 2011 STREET IMPROVEMENT PROJECT AND AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS Proposed Action Staff recommends adoption of the following motion: Move to approve the attached Resolution ordering the 2011 street improvement project and authorizing the preparation of plans and specifications for 2011 street improvement project within portions of Glenn, Four Star 1 Floyd Bentson, Park Terrace 1st -3rd, South Creek, Gilb Fitzpatrick, Overland 1 st_2nd Lake Vale 1 -2 Lidco, McNearney and Playfield Additions. These street improvements constitute City Improvement Project 11 -02. Overview At its December 20, 2010 meeting, the Lakeville City Council received a Feasibility Report for the 2011 street improvement project and set a public hearing for January 18, 2011. Notice of the public hearing was published and forwarded to the affected property owners. All responses from property owners prior to the Public Hearing have been logged and are attached. Prior to the public hearing, City staff along with staff from WSB & Associates will provide a brief presentation of the project, project costs and assessments. Following the public hearing and if the City Council elects to proceed with the project, City staff recommends that the City Council approve the attached resolution ordering the 2011 street improvement project and authorizing the preparation of plans and specifications. Primary Issues to Consider . Property Owner Comments Supporting Information • Notice of Public Hearing, published December 30, 2010 and Letter to Property Owners, dated December 27, 2011. ▪ Project 11 -02, Public Responses PowerPoin Presentation dated January 18, 2011 Ch st• • ► -r J. Petree Oper • ons & Maintenance Director Financial Impact: $2,820,000 Related Documents (CIP, ERP, etc.): Notes: Budgeted amount is $2,675,000 Budgeted: Yes Source: 429 Bonds CITY OF LAKEVILLE RESOLUTION NO: RESOLUTION ORDERING THE 2011 STREET IMPROVEMENT PROJECT AND AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS WHEREAS, on December 20, 2010, the City Council fixed a date for public hearing on the 2011 street improvement project within portions of Glenn, Four Star 1St, Floyd Bentson, Park Terrace 1 -3 South Creek, Gilb Fitzpatrick, Overland 1St - 2nd, Lake Vale 1 St -2 "d , Lidco, McNearney and Playfield Additions, City Improvement Project 11 -02; and WHEREAS, the required ten days published notice of hearing through a weekly publication was given, and the hearing was held on January 18, 2011, at which time all persons desiring to be heard were given an opportunity to be heard. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Lakeville, Minnesota: 1. The 2011 street improvement project is hereby ordered as identified in the Feasibility Report for Project 11 -02, dated December 16, 2010. 2. WSB & Associates, Inc. is hereby authorized to prepare plans and specifications for the making of such improvements. APPROVED AND ADOPTED this 18 day of January, 2011. ATTEST: Charlene Friedges, City Clerk CITY OF LAKEVILLE Mark Bellows, Mayor CITY OF LAKEVILLE, DAKOTA COUNTY, MINNESOTA NOTICE OF HEARING ON IMPROVEMENT TO WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN that the City Council of Lakeville will meet at 7:00 p.m. on Tuesday, January 18, 2010, at the City Council Chambers, 20195 Holyoke Avenue, Lakeville, Minnesota, to consider the 2011 street improvement project within portions of Glenn, Four Star 1 Floyd Bentson, Park Terrace 1 3 South Creek, Gilb Fitzpatrick, Overland, Lake Vale 1 St -2 "d , Lidco, Lakeville Family Housing, McNearney and Playfield Additions; City Improvement Project 11 -02, pursuant to Minn. Stat. 429.011 to 429.111. The area proposed to be assessed for the improvements is as follows: The project will include property in that part of Sections 28 & 29 Township 114 Range 20, lying east of Interstate 35 within the City of Lakeville, Dakota County, Minnesota, and also being in subdivisions: Glenn, Four Star 1 Floyd Bentson, Park Terrace 1 -3 South Creek, Gilb Fitzpatrick, Overland, Lake Vale 1st -2nd, Lidco, Lakeville Family Housing, McNearney and Playfield. The estimated cost of the improvement is $2,820,000. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. DATED this 20 day of December 2010. CITY OF LAKEVILLE BY: Charlene Friedges, City Clerk December 27, 2010 RE: Notice of Public Hearing for the 2011 Street Improvement Project within portions of the Glenn, Four Star 1 Floyd Bentson 1 Park Terrace 1 St -- 3rd, South Creek, Gilb Fitzpatrick, Overland 1" — 2 " Lake Vale lst — 2 Lidco, McNearney and Playfield Additions. Dear Property Owner: This letter is to inform you that a Public Hearing will be held on Tuesday, January 18, 2011, at 7:00 P.M. in the Lakeville City Hall Council Chambers, 20195 Holyoke Avenue, for City Improvement Project 11 -02. The proposed roadway improvements will affect your property. Following public comment, the City Council will consider ordering the improvements. The estimated cost for the road reconstruction is $2,820,000. Funding for the project will be 60% from the City and 40% from assessments to the benefiting properties. A reasonable estimate of the cost of the assessment will be available at the hearing. The amount proposed to be assessed is as follows: Glenn Addition: $6,655.59 per single family unit $3,327.80 per townhome unit All other Neighborhoods: A Neighborhood Meeting to discuss this project was previously held on October 28, 2010 . at the Lakeville Senior Center. Please refer to the attached meeting minutes for additional information on this meeting. If you would like to comment on this project, please attend the meeting. Sincerely, CITY OF - AKE LLE Chris EC Operations and Maintenance Director Enc. Southern gateway to the Twin cities • $4,274.30 per single family unit $6,411.45 per commercial/industrial unit $2,137.15 per townhome unit $1,068.58 per apartment unit City of Lakeville • 20195 Holyoke Ave. • Lakeville, MN 55044 952 - 985 -4400 4 fax 952- 985 -4499 • www.lakevillemn.gov Keith Nelson, PE City Engineer Public ReEponse for Project Response Conversation with Monica Heil at Neighborhood Meeting: Advised maximum permissible driveway width without a Driveway Permit is 24' and can be expanded up to 28' with a permit. Advised I would discuss existing conditions and proposed curb cut with street reconstruct with Staff should the project move forward. Conversation with Monica Heil at the Neighborhood Meeting: Advised resident the storm sewer improvements adjacent to his lot would be included in the overall project costs and assessed at 40% to those properties benefiting from the project. Response Conversation with Monica Heil: All comments and concems received from residents will be included in the feasibility report that will be presented to the City Council. Conversation with Monica Heil: Explained that the new residential streets will be constructed to a 7 -ton design. Also advised that all comments and concerns received from residents would be included in the feasibility report that will be presented to the City Council. Conversation with Monica Heil: Advised resident all comments and concems received from residents would be included in the feasibility report that would be presented to the City Council. Conversation with Monica Heil: Advised resident the City's assessment policy was to assess 40% of the project costs to benefiting property owners, and that the assessments were calculated on a per unit basis, with all single family units within the project being assessed the same rates. Advised all streets being reconstructed within a given year are included as a part of the "project area," and that larger projects typically receive better bid prices than if several smaller projects were bid. Advised resident there would be a public hearing in January if the project moved forward, and that she could voice her concerns about the assessment policy at that meeting, or by filling out a comment card, or writing her Council Members. Also advised that all comments collected from residents will be presented in the feasibility report that will be presented to the City Council. Comment Concerned about how wide his new driveway curb cut will be. Existing bituminous driveway is about 24' wide. There is an additional 8' -9' of gravel surface adjacent to the bituminous driveway in which this resident uses to park his camper. He is concerned that he will not be able to get his camper in /out of the driveway if the curb cut is installed between 24-28'. We need the project! Concerned about drainage issues adjacent at his property. He is one of the two residents that has a 15" CMP culvert running along their shared lot lines that drains half of Hughes Avenue. Concemed about drainage issues adjacent at his property. He is one of the two residents that has a 15" CMP culvert running along their shared lot lines that drains half of Hughes Avenue. Concemed he would have to pay for storm sewer installation to replace the culvert entirely himself. Comment There are drainage issues at the westerly intersection of 208th Street and Lower 208th Street. In the winter, this area ices over, and this particular comer is a bus stop for children. The icing at the intersection is a safety concern for these children waiting for the bus. Resident concerned with the number of heavy vehicles using the residential streets in his neighborhood and the effect these vehicles have on the deterioration of the road. Resident did not want to give his name or address, but indicated he lived on 208th Street. The wanted to know the what vehicle weights would be supported with the new road design and what effects waste haulers are having on these streets. According to this resident, five different waste haulers service his neighborhood and he is concemed that he will be paying to reconstruct a road that the waste haulers will destroy again. Resident missed the Neighborhood Meeting, and requested a summary of what was discussed. Resident stated that she felt the existing storm sewer facilities adjacent to her property were sufficient and she did not believe that she should be assessed for storm sewer improvements that benefitted property owners elsewhere within the neighborhood. Resident also indicates that there were drainage issues at the intersection of 208th Street at 208th Street. Resident called again to re- iterate that she did not believe streets should be "lumped" together in neighborhoods, and that she should only be assessed for the work done on her street. Resident wanted to know how she could, "stop this" process if she did not think the City's assessment policy was fair or if she couldn't afford the assessment Public Informational Meeting - 10128/2010 Phone Conversations Date Received 10/28/2010 10/28/2010 ' 10/28/2010 01.02 /8 /01. Date Received 10/13/2010 0 N N O 0 N M 0 N M 1 - Phone 952 -469 -4161 952 -469 -1002 952 - 201 -6842 952 -985 -7087 Phone 7 O E T C O C Resident Address 20640 Idalia Avenue 20465 Howland Avenue 20370 Hughes Avenue 20365 Hughes Avenue Resident Address 8330 208th Street Resident of 208th Street 8230 208th Street $ 8 o 0 0 0 0 0 N 0 Resident Name Jim Marschall Michael Sobota Ken Rupp Steve Fisk Resident Name Paul Graham Anonymous Beth Lovell O J g 0 m at E N CI V at E .— N M Public Response for Project - Phone Conversations Continued Conversation with Assistant City Engineer, Zech Johnson. Zach answered all of Mr. IEinch's questions and will be sending him a copy of the Notice of Public Hearing. Conversation with Chris Petree: Mr. Petree answered general questions about the City's assessment policy, and did indicate that Senior Citizen deferrals are available. Mr. Petree informed Mr. Kass the City is considering a 20 -year term for the assessments. Mr. Kass inquired if interest would accrue on the assessment if payment was deferred, and Mr. Petree responded that it would. Mr. Kass did not want any additional information on Senior Citizen defers after learning that interest would accrue. Mr. Petree also gave Mr. Kass a brief history of the City's Pavement Management Program and how streets throughout the City have been rated. Mr. Petree indicated that based on the condition of the streets within his neighborhood, it is no longer cost effective to perform general maintenance. Mr. Petree also discussed the drainage ieenne 1ha nninhhnehnnel in a Lir Leman neornmel lhnl ,.kiln thin Armimmna Conversation with Zach Johnson: As -built records indicate that the westerly 60' of 205th Street (and catch basins at the Holyoke Avenue /205th Street intersection) was reconstructed as part of the downtown improvements in 1995/1996. Mr. Johnson indicated that we will have information to share with Mr. Marrinan by the meeting if he is interested about the extent of the mid- 1990's improvements completed with Holyoke Avenue along 205th Street. Conversation with Zech Johnson: The City will mail Mrs. Bouska a copy of the City's policy on Monday, January 4th. Conversation with Zech Johnson: 1.) The homeowner can try to reach a separate agreement with the City's contractor, but replacing her driveway cannot be done as a part of the City contract. 2.) The City's contractor will be responsible for coordinating construction with the homeowner 3.) Mailboxes are not scheduled for replacement in her neighborhood. Mr. Johnson also explained to Ms. Ennenga the general timeline for the project. WSB will follow up with the homeowner during design regarding curb replacement so Ms. Ennenga can plan for driveway repairs. Response Mr. Einck is in the process of purchasing the home at 8423 208th Street (closing in January). Mr. Einkc had questions about What is the project? When will the project be constructed? WII 208th Street be closed during construction? What are the terms of the proposed assessment? How was the proposed assessment calculated? Mr. Kass had general questions about the City's assessment policy, and inquired about Senior Citizen deferrals for the assessments. Mr. Kass did not attend the 10/28/10 Neighborhood Meeting for the project and had questions about the need for the project. He thinks the streets will be still be "good" for another 8 -10 years without reconstructing them. Mr. Mike Marrinan called 12/30/10 requesting information as to the proposed construction limits. He lives at the northwest comer of Holyoke Avenue and 205"' Street and was surprised to hear that 205"' Street was part of this proposed project as his recollection was that it isn't that old. He remembered that Holyoke Avenue was reconstructed in the mid- 1990's and thought 205"' Street was completed around that time as well. Mr. Marrinan will be attending the assessment hearing. Mrs. Bouska called requesting information on the City's policy for Deferments of Special Assessments for senior citizens. Ms. Ennenga called with questions about the selected contractor. She explained that she is in the process of scheduling repairs for her concrete driveway and had the following questions: 1.) Can the City's contractor reconstruct her driveway 2.) Can the City's contractor coordinate with her contractor of choice 3.) Will she be getting a new mailbox and what will it look it Comment I think these street improvements are long overdue and very much needed, especially the additional drainage. In the long run I think this will benefit all. I'm excited for this to get going. ere rj'spreo 12/28/2010 c oo 1, 01.02 /0E/ZI. 01.02 /0£/Zt ttoz /sn 0t0Z/vrt paAlaoaa a ;ea 612 - 743 -0704 co thcq o £L6Z LS49 9009 Phone 952 -469 -1263 8423 208th Street o oc co co 20485 Holyoke Avenue 9180 207th Street 8401 Lower 208th Street Resident Address 8340 Lower 208th Street Scott Einck 0 Mike Marrinan Grace Bouska Vicki Ennenga Resident Name Gail Peterson * n m n L - - m J c. a 2011 Street Improvement Project Public Hearing January 18, 2011 Project Background • Lakeville's Pavement Management Program City streets are rated based on their condition • Purpose is to identify roadways in need of reconstruction • Information was used to develop the City's Capital Improvement Plan (CIP) • Roadways in these neighborhoods have been included in the CIP for reconstruction E The City Council authorized preparation of a Feasibility Report on December 7, 2010 I Proposed hnpr overnents 205th Street (west of the RR), Idalia Ave., Iceland Ave., and 207th St. Bituminous curb replaced with concrete curb and gutter New storm sewer installed Street reconstruction Proposed Improvements All Other Streets Within the Proposed Project Area Before Similar Projects Spot curb and gutter replacement Storm sewer improvements Street reconstruction After 5 Similar Projects Before After line:■■insm Projected Costs/Financing Estimated Project Cost: $2,820,000 s Project Funding City CIP Funds $1,592,000 City Utility Funds $18,000 Assessments $1,210,000 T i City Assessment Policy Street Reconstruction Project costs assessed at 40% • Where bituminous curb currently exists, new concrete curb and gutter installation will be 100% assessed (Glenn Addition) Assessed on a unit parcel basis for properties zoned for single family use Properties not zoned for single family use are assessed as follows: • Commercial /Industrial =150% of the single family unit rate • Duplexes/Town Homes = 50% of the single family unit rate • Apartments = 25% of the single family unit rate Corner Lots • Only one unit is assessed for either the side or front street, determined by the driveway location, house orientation or past assessments 4i Estimated Assessments Single Commercial/ Duplex/ Family Unit Industrial Townhome Apartment Rate Rate Rate Rate 4o 205th Street (West of RR) $6,655.59 $3,327.80 Iceland Avenue .. Idalia Avenue 207th Street All Other Streets $4,274.30 $6,411.45 $2,137 15 $1,068.58 City Assessment Policy ■ Assessments can be paid without interest within 30 days of the Assessment Hearing ® Assessments spread over a 20 -year period at approximately 3.9% interest ® Assessments will be considered at a separate hearing May 2, 2011 211 First payment is made with taxes payable in 2012 Senior Citizen Deferral ■ Senior Citizen deferral is available for those 65 years of age and older To qualify, the special assessment payment must be greater than 1°/0 of adjusted gross income Interest will continue to accrue throughout the deferral Deferment ends upon: ■ Death ■ Sale of property ■ Transfer or subdivision of property • Loss of homestead status on the property 12 Project Schedule • Project Public Hearing /Order Project • Approve Plans /Authorize Bids • Open Bids /Compute Assessments • Declare Costs /Set Assessment Hearing ■ Assessment Hearing • Award Construction Contract • Construction or Certify Assessments to Dakota County Next Steps Public Hearing • Consider the installation of additional street lights within the Glenn Addition • Order improvements and authorize the preparation of plans and specifications Jan. 18, 2011 March 7, 2011 March 28, 2011 April 4, 2011 May 2, 2011 June 6, 2011 June —Nov. 2011 Nov. 2011 13