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HomeMy WebLinkAbout01-18-11CITY OF LAKEVILLE COUNCIL MEETING MINUTES JANUARY 18, 2011 Mayor Bellows called the meeting to order at 7:00 p.m. The pledge of allegiance to the flag was given. Present: Mayor Mark Bellows Council Member Laurie Rieb Council Member Kerrin Swecker Council Member Matt Little Council Member Colleen LaBeau Also Present: Elliott Knetsch, Assistant City Attorney Steve Mielke, City Administrator Tom Vonhof, Police Chief Keith Nelson, City Engineer David Olson, Community & Economic Development Director Dennis Feller, Finance Director Daryl Morey, Planning Director Steve Michaud, Parks & Recreation Director Chris Petree, Operations & Maintenance Director Charlene Friedges, City Clerk Citizens' Comments Scott Nelson, 16630 Genesee Avenue, and former Chairman of the MN U.S. Green Building Council (USGBC) Education Committee, encouraged the City Council to consider implementing a LEED green building certification program for city facilities. He stated the green building initiative saves an average of 33% in energy costs. Mayor Bellows asked Mr. Nelson to provide information to the City Administrator. Presentations /Introductions On behalf of the Lakeville Area Arts Center pottery instructors and students, Mr. Michaud presented a donation in the amount of $803 to 360 Communities for the local food shelf. Steve Haschig, Sr. Director of Development, accepted the donation on behalf of 360 Communities. Mr. Michaud presented the December monthly report of the Parks & Recreation Department. CITY OF LAKEVILLE COUNCIL MEETING MINUTES JANUARY 18, 2011 Page 2 Chief Vonhof presented the December Police Department monthly report. Mayor Bellows asked the chief to provide, in future monthly reports, statistics related to investigation case loads. Keith Nelson provided an engineering project update. Consent Agenda 11.05 Motion was made by Swecker, seconded by Little to approve the consent agenda items as follows: a. Claims for payment. b. Minutes of the January 3, 2011 City Council meeting. c. Mayor's appointment of Colleen LaBeau and Matt Little to the Housing and Redevelopment Authority of Lakeville, MN. d. Temporary on -sale liquor license for All Saints Catholic Church. e. Pay Equity Compliance Report. f. Audit Engagement Agreement with Malloy, Montague, Karnowski, Radosevich & Co., P.A. g. Resolution No. 1 1 -03 authorizing the sale of a forfeited vehicle. h. Resolution No. 1 1 -04 accepting donation from Shakopee Mdewakanton Sioux Community to the Fire Department. i. Renewal of tree work licenses for Dave's Tree Service & Landscaping and DR Tree & Landscape Service. j. Resolution No. 1 1 -05 establishing 2011 Council Committees and Inter - Agency Appointments and approving appointments thereto. k. Resolution No. 11 -06 endorsing Wendy Wulff for reappointment to the Metropolitan Council. Roll call was taken on the motion. Ayes, unanimous. CITY OF LAKEVILLE COUNCIL MEETING MINUTES JANUARY 18, 2011 Page 3 Item 7 - Public Hearing for 2011 Street Improvement Project Mayor Bellows opened the public hearing on the 2011 street improvement project. The City Clerk attested to legal notice publication. Mr. Petree explained that the City's Pavement Management Program was designed to identify roadways in need of reconstruction. This information is included in the City's five year capital improvement plan. Monica Heil, WSB & Associates, provided an overview of the project. The proposed improvements in the Glenn Addition (205th Street, Idalia Avenue, Iceland Avenue and 207th Street) will include construction of concrete curb & gutter where bituminous curb currently exists, new storm sewer and street reconstruction. Spot curb and gutter replacement, storm sewer improvements and street reconstruction is proposed for all other streets within the project area. The estimated project cost is $2,820,000. Based on this estimate, the City will finance approximately $1,610,000, and approximately $1,210,000 (40 %) will be assessed to the benefitting property owners, consistent with the City's street assessment policy. The Glenn Addition will be assessed 100% for the installation of concrete curb and gutter. Mr. Petree explained that questions were raised at the neighborhood meeting last fall regarding the installation of additional street lights within the Glenn Addition. He indicated that if the Council so chooses, a survey could be sent to those property owners to determine whether the majority would support the additional cost for street lights. Council Member Little asked if the City has a policy that provides for property owners who may be unable to pay the assessment due to an economic hardship. Mr. Feller stated the City does not currently have an assessment policy specific to economic hardship. He explained that State Statute provides an assessment deferral for qualifying senior citizens and property owners with disabilities. The Assistant City Attorney stated he would review the statute to determine whether such a policy is addressed. At this time, Mayor Bellows invited public comments. CITY OF LAKEVILLE COUNCIL MEETING MINUTES JANUARY 18, 201 1 Page 4 Gary Meyer, 20617 Idalia Avenue, asked if speed bumps could be installed on 207th Street. Dale Even, 8433 - 208th St. W., asked if the project will move forward if the actual costs are higher than estimated and, if so, how the project will be assessed. Susan Hoffbeck, 20510 Dodd Blvd., expressed opposition to street lights and concrete curb & gutter due to the additional costs. Mike Ruhme, 8407 Lower 208th Street, asked if the City has specific estimates as to the impact these improvements will have on property values. 11.06 Motion was made by LaBeau, seconded by Little to close the public hearing. Roll call was taken on the motion. Ayes, unanimous. City staff addressed the public comments as follows: Speed bumps are typically difficult for maintenance vehicles to deal with; however, there are other traffic calming measures that can be considered. The plans and specifications will outline in detail the components of the project and the costs associated with each component. Staff is hopefu that the bids will come in lower than estimated and assessments can be adjusted accordingly. City policy requires the installation of concrete curb and gutter to direct the flow of storm water, which improves the life of the street. It is not typical for the City to provide property value estimations; however, the assessment against a parcel of property cannot exceed the benefit tc that property. Allowing a street to deteriorate will likely have a negative impact on property values. Council Member LaBeau asked if the assessments may be higher than anticipated if the bids come in higher than estimated due to a recent increase in petroleum prices. CITY OF LAKEVILLE COUNCIL MEETING MINUTES JANUARY 18, 201 1 Page 5 Mr. Petree explained that the Council would need to determine whether to adjust its assessment policy or assess the project based on the current policy, which is 400 of the total project cost. He reiterated that the costs and assessments provided to date are only estimates. Council Member Little asked how payments are calculated. Mr. Feller stated he would provide individual amortization schedules to any of the property owners upon request. The Council directed staff to survey the Glenn Addition residents to determine if there is majority support for additional street lights. 11.07 Motion was made by Swecker, seconded by Rieb to approve Resolution No. 11-07 ordering the 2011 street improvement project and authorizing preparation of plans and specifications. Roll call was taken on the motion. Ayes, unanimous. New Business - Mayor Bellows stated that the City received 27 applications for appointment to advisory committees. The council members will discuss how to proceed with processing the applications at their January 24th work session. Announcements - ➢ Youth Ice Fishing Contest - Saturday, February 5 ➢ Council work session - January 24 ➢ Next regular Council meeting - February 7 Mayor Bellows adjourned the meeting at 8:09 p.m. Respectfully submitted, Charlene Friedges, ity Clerk Mark Bellows, Mayor