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HomeMy WebLinkAbout01-219 ~y CITY OF LAKEVILLE RESOLUTION DATE: December 3, 2001 RESOLUTION NO.: 01-219 MOTION BY Bellows SECONDED BY: Mulvihill A RESOLUTION ESTABLISHING RULES AND RENTAL FEES FOR USE OF CITY ATHLETIC FACILITIES . WHEREAS, the City. has a need to establish. a rules and renta6 fees schedule for use of City .parks,. facilities, buildings and property and. school fields which are scheduled by the Lakeville Parks and Recreation Department; NOW THEREFORE BE IT RESOLVED by'the City Council of the City of Lakeville that the following policy of .the City. as set forth below shall be adopted: FIELD/ATHLETIC FACILITY RENTALS. General_ Rental Information: • When reservin Lakeville Parks and Recreation facilities for athletic tournaments, league 9 play and/or approved. special events, sponsors will be required to-provide proof' of` general liability insurance- coverage at a minimum .amount of $500,000 for property damage and. bodily injury Warning the City of Lakeville as an additional. insured on the policy. The sponsor will also be ..required to sign a Facility Usage Release`.. and Indemnification. Agreement: These documents are due a minimum of two weeks prior to the scheduled activity. School field reservations must name the City of Lakeville and ISD #194 as additional insured. ¦ All costs of extra portable toilets and cleanings for athletic and/or special events will be paid for by the sponsoring organization. ¦ Lakeville Parks and Recreation, 'School Districts 192, 194 and 196, and Athletic Associations from Lakeville, Rosemount _and Farmington serving Lakeville residents are exempt from the field/facility rental fees. ¦ MAINTENANCE FEES: The following adult leagues will be subject to a $50.00 per-team maintenance fee: Lakeville Men's Softball Association and Lakeville Parks and Recreation sponsored leagues. Fees are due by June 30t" of each year. ¦ GROUP SUPERVISION: Use of field or facility must be under competent adult (age 18 or over) supervision-throughout the duration of the. rental: • Resolution Establishing Rules and Rental Fees Page #2 A. Athletic Tournaments: 1. Tournament fees for an individual team. currently participating in a Lakeville league shall be $150.00 per weekend (Friday if fields are available and Saturday and Sunday.) 2. Fees forall other groups with the exception of those listed in A:6. shall be as follows: ¦ ' $35.00 per field per weekend day. ¦ $25,00 per field per weekday (8:00 AM - 2:00 PM,) ¦ $300.00 per weekend (Friday if fields are .available and Saturday and Sunday.) Tournament fees for Aronson Park: include .use. offields 1-9 and concession stand. ¦ Lighffiee: $10.00. per field per day 3. All tournaments will be governed by MRPA/USSSA rules and regulations. Other state and national sanctioning bodies' rules and regulations. may be considered after review by Parks and, Recreation Director. All tournaments will also adhere to City of Lakeville rules and regulations governing park department facilities (Exhibits A and `B). 4. All tournament names must be listed on the tournament application exactly as they will appear in publications. Any .tournament name changes without prior written permission from the Parks and Recreation Dept. is cause for .tournament cancellation, relinquishment of tournament fees and denial of future tournament applications to Lakeville Parks and Recreation. 5. A reservation is not confirmed until the application, proof of insurance and payment of fees and/or $150.00 security deposit is received. The security deposit will be retained until after reserved use. A check will be issued to return the security deposit based on the. condition of the #acility following the reservation. 6. The following ournaments will be exempt from fees but are required to submit a security. deposit: ¦ The Pan-O-Prog tournament ¦ Athletic Associations serving Lakeville residents T. Independent. School. Districts 192, 194 and 196 and Lakeville Park and .Recreation Department sponsored tournaments are fee and security deposit exempt. 8. Each tournament sponsor shall enter into a written agreement with the City, setting forth the fee and` terms for. the use of the park. The attached :rules and regulations` are identified as "EXHIBIT A" Tournament: sponsor is responsible for ensuring participants are aware and abide by this agreement. 9. A limit of two. tournaments. per year may, be sponsored by any single non-Lakeville organization unless authorized by the. Parks and Recreation Director and-contingent upon field availability. 10. League play at Aronson Park will have priority on Friday nights. Those fields not being used for league play are available for tournament play. B. Softball Or Baseball Field: ¦ Aronson Park:.. $35.00 per field per weekend day $25.00 per field perweekday (8:00 AM - 2:00 PM.) • Lights: $10.00 per field per day ¦ All other fields: $25.00 per field per day ¦ Quigley-Sime and King Park are designated for Lakeville Baseball Association play :only.. \\LA-NT07U'ARKS\PVinje\Spotts\2002AthleticFieldResolution-Final.doc/Rev.12/03/Ol Resolution.Establishing Rules and Rental. Fees Page #3 C. Soccer Field: ¦ $35.00 per field per day ¦ Special soccer field striping cost per field: $50.00 ¦ Special field striping will be done by the Park Maintenance Dept. with three days notice, if necessary and if time is available. ¦ Tournaments are available only for organizations/teams affiliated .with Athletic Associations serving Lakeville residents. D. Tennis Court: ¦ $1D.00 per hour E. Ice Rink: ¦ $9.00 per-site per hour for reservations during normal parK hours, when available. ¦ $5.00 per rink per hour for lights. F. In-Line Skating Rinks: ¦ $9.00. per rink .per hour ¦ Lights: $5.00 per rink per hour. ¦ Parties: interested in reserving a rink(s) may do so during normal park hours. ¦ Lakeville Hockey Association may reserve rink for dryland use. LHA is exempt from rink fee, but required to pay a lighting fee. ADOPTED by the Lakeville City Council this 3~d day of December 2001. CITY OF LAKEVILLE Robert D. Joh n, Mayor TEST: 1 Charlene friedges, City rk \\I,A-NTOTPARKS\PVinjeGSports\2002AtfileticFieldResolution-Final.doc/Rev.t2/03/Ol EXHIBIT «A~, RULES AND REGULATIONS FOR SOFTBALL AND BASEBALL TOURNAMENTS 1. 'The Lakeville Park Maintenance Department will provide normal Friday field maintenance. All field markings and additional maintenance will be the. responsibility of the sponsoring team. (Normal.. maintenance includes grass cutting, infield dragging and outfield line painting„as required.) . 2. The sponsoring team will be responsible for traffic and parking. control. Only vehicles used for. maintenance for: the athletic tournament will be allowed on turf areas. All. other vehicles` will be restricted to parking areas. No cars may be parked around the concession/community center area.` Use of pathways by _motorized vehicles should. be only for the transportation of supplies to the building, 3. Sponsors. of Stete, Regional and National tournaments which are held at Aronson Park, Quigley- Sime Park, North Park and King Park may request special permission to charge fees at their tournaments, which .may be granted by the City Council. Requests to charge fees must be .made a minimum of eight (8) weeks prior to .the tournament date. Residents who wish to enter .said tournament sites for reasons other than tournament activities shall not be charged a fee. 4. Supervision and Permit Possession: The.host/sponsor will be responsible for having an on-site supervisor who is a competent adult, age 18 or older. This person will have the facility permit in their possession and will be responsible for informing his/her tournament: members of arrangements and rules. 5. The sponsoring team or organization will be responsible for trash pick up at the end of Friday's, Saturday's and Sunday's games. Sponsoring teams or organizations reserving Aronson Park will be responsible fore placement of all full trash barrels along the east side of the shelter building both Saturday and Sunday. The sponsoring team. or organization will be responsible for placement of full. trash bags into dumpster at the end of each tournament day. Failure to comply with this rule on a daily basis may be cause for loss or reduction of security deposit. 6. The tournament sponsor must make sure bases are put back in Aronson Park's northeast storage room at the end of each day. 7. Grilling is not allowed. at any indoor park facilities. At Aronson Park grills may be placed outside the concession area on the east side of the shelter building..:. Protective measures must be implemented to .prevent grease. drippings on park trails., concrete or turf areas.. Groups must properly dispose of grease, charcoal and ash. 8. All park amenities such as .picnic tables, playground equipment, fire grates and .bleachers must remain in their present locations. The moving of any property will require additional permission. 9. Appropriate building keys must be signed out from the Parks and .Recreation .Dept. at the Lakeville City Hall the last business day before the tournament and returned no later than three (3) days following the #ournament A $10.00 deposit is required for each key... 10. IT IS UNLAWFUL FOR. ANY PERSON TO `'POSSESS OR CONSUME INTOXICATING BEVERAGES, WITH THE EXCEPTION OE BEER, ON ANY PARK PROPERTY. GLASS CONTAINERS OF ANY TYPE ARE ILLEGAL! TOURNAMENT SPONSORS ARE RESPONSIBLE FOR MAKING SURE THIS RULE IS ENFORCED. 11. During approved adult softball tournaments at Aronson Park in which Lakeville Lions.. Club is authorized to conduct beer sales, tournament participants and. spectators`are not permitted to bring beer'into Aronson Park.. Each tournament sponsor is required to clearly state on all publicity forms that beer may not be brought into the park.. The Lakeville Police Departmentwill be responsible for enforcing this rule. i~ EXHIBIT "A" (continued) RULES AND REGULATIONS FOR USE OF-BUILDINGS AT ARONSON PARK, NORTH PARK, FOXBOROUGH PARK AND PARKVIEW PARK 1. Arrangements for entering the building can be made with the Parks and Recreation Dept. prior to the day of the event.. A key to the building must besigned out the last working day before the reservation .and returned no later than three (s) days after the reserved date. A $10.00 deposit for each key will be required. 2. Kitchen (where applicable) should be {eft completely cleaned:. • Floors washed • Cupboards all cleaned • Counters all washed • Walls cleaned • Stove completely. cleaned inside`and out .The sponsoring organization will: be responsible for cleaning up all trash. and placing full trash bags into. dumpster followingthe rental period. 3. Bathroom area: • Floors, sinks and urinals should be cleaned. • All trash removed from bathroom must be put into the dumpster provided. 4. Community room; • Vacuum floor 5. No group may reserve the facility for regularly scheduled meetings or classes. ALCOHOL AND TOBACCO PRODUCTS ARE PROHIBITED WITHIN THE BUILDINGS AT NORTH PARK, fOXBOROUGH.PARK, PARKVIEW PARK AND RITTER FARM PARK ELC. BEFORE LEAVING: • Check to see that all running water is shut off. • Make. sure all lights and electrical appliances are turned off. • Make sure all doors and windows are securely locked. • (Please note that the. outside restroom doors at North Park remain open daily from May through September.) • Inspect area around. building for litter and other debris; dispose of properly. Violation of City ordinance by a member of a group using a City park shall result in immediate expulsion of the entire. group. (City Code 7-1-4=1) ` EXHIBIT ~~8~~ RULES AND REGULATFONS FOR USE OF CITY PARKS 1. Rental. groups are to use only those areas. designated for group picnics. Facilities such as softball fields, horseshoe pits and volleyball courts are available unless already being used by the general public or for .league play. 2. Rental groups will be responsible for cleanup of trash and debris in areas reserved for their activity. 3. Amenities such as picnic tables, benches and other park property must remain in their present location. The moving of any property will require additional permission. 4. A group supervisor will be responsible. for controlling all members of said rental group. Any violations#o City ordinances will result in automatic cancellation of the rental group contract and the group will. be asked to-leave City property. 5. All motor vehicles will. be parked in designated parking areas. If an event is being catered, a group leader must meet with a member of the park staff for specific instructions on entering the park, parking, etc. 6. Only groups consisting of 300 people. or less will be considered for rental of designated areas. 7. It is unlawful for any person to use drugs or consume intoxicating liquors within City parks, with the exception of beer. Tobacco and intoxicating liquor, including beer, are prohibited in park buildings. 8. GLASS BEVERAGE CONTAINERS are prohibited in all City parks. 9. City of Lakeville park hours'are 6:00 AM to 1 O:OO PM, unless otherwise posted. 10. Fires are allowed only in designated areas. Fires must be completely extinguished before leaving the area. 11. Dogs in Lakeville parks must be on a leash,. with only two. exceptions. Dogsthat receive an American Kennet Club °Canine Good Citizen" certificate or its approved. equivalent or a dog fitted with an electroniccollar can be off-leash. Pet owners are also required by ordinance to clean up any droppings left by their animals. 12. Pig roasters are limited to drip-proof, self-contained units and. are restricted to the gravel area near Shelter A at Antlers Park. Protective measures must be taken #o make sure no grease is dripped on any park grounds or facilities. Pig roasters are prohibited at,all other City parks. Use of specialized cooking units must receive prior authorization from the Parks and Recreation Director. 13. Motorized (except authorized maintenance/emergency} vehicles are not allowed in the': park under any condition and may not :use the bike trails for transporting items to the picnic areas. 14. Directional signs, banners, balloons and other decorations or group picnic markers are prohibited from"being placed on public property. 15. Remote controlled model airplanes as well as airborne rockets and missiles are prohibited in all Lakeville parks due to safety concerns. Permission for special events involving model airplanes or boats may be given by the City Council upon receipt of suitable application and presentation of appropriate certificate of insurance. 16. Golfing is prohibited within all City parks except Parks and Recreation Director approved city sponsored programs or event. 17. Parasailing is prohibited on or adjacent to all City of Lakeville lakeshore property, beaches, or boat launches, i.e. Antlers Park, Ritter Farm Park, Valley Lake Beach, Caspersen Park and Orchard Lake Beach. 18. Moonwalks, dunk anks, animal rides, and other amusement type facilities are prohibited unless .associated with a major City event and given prior permission by the Parks and Recreation Director and/or City Council. 19: tVon-Lakeville :Parks: and Recreation .Department sponsored, fee .based classes must request use of park facilities. Permission. to use the parks will be considered on a case by case basis and may be subject to additional'requirements as determined by the Parks and Recreation Director.