HomeMy WebLinkAboutItem 06.kDate: 15 February 2010 Item No.
RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE
LIGHTING RETROFIT PROJECT TO SEAFORTH ELECTRIC INC
Proposed Action
Staff recommends adoption of the following motion: Move to accept bids for the
Lighting Retrofit Project and award the contract to Seaforth Electric Inc.
Passage of this motion enables the retrofit of parking lot and exterior building lighting at
the Central Maintenance Facility (CMF), the Water Treatment Facility (WTF), and Fire
Station 4.
Overview
The lighting retrofit project is one of the five activities planned within the City as part of
the Energy Efficiency and Conservation Block Grant Program. It proposes to retrofit the
existing parking lot and exterior building lighting with Light- Emitting Diode (LED) lighting
at the CMF, WTF, and Fire Station 4. This installation is focused on saving energy and
reducing electrical costs for the City.
The City worked with a consulting engineer to determine the best products that would
meet the lighting needs for the parking lots as well as the energy efficiency goals
established by the project. Due to expected costs, bids were broken down into a base
bid for the CMF and alternates for the Fire Station 4 and the WTF. Grant funding will
enable installation at all three facilities.
Bids from five companies were opened on 26 January 2011 and evaluated by the City's
consulting engineer, resulting in a recommendation to accept the bid from the lowest
responsible bidder, Seaforth Electric Inc. Staff has reviewed the bid and recommends
approval of this motion.
Primary Issues to Consider
• The need for a lighting retrofit. The purpose of the retrofit is to reduce energy
consumption at the three facilities; it also corrects parking lot fixture design
deficiencies at the CMF.
Supporting Information
• A cosy of t id tabulation and engineer's recommendation are attached.
Chri : op - - r J. Petree
Op : ions & Maintenance Director
ake& 1l'(r
Financial Impact: $132,900 Budgeted: Yes Source: 7600.1751 / 4058.6540
Related Documents (CIP, ERP, etc.): Energy Efficiency and Conservation Block Grant Program
Notes:
ATTEST:
Charlene Friedges, City Clerk
CITY OF LAKEVILLE
RESOLUTION NO:
RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE
LIGHTING RETROFIT PROJECT TO SEAFORTH ELECTRIC INC
WHEREAS, notices to bidders for the acceptance of sealed bids for the Lighting
Retrofit Project were officially published on 30 December 2010, and
WHEREAS, sealed bids for were opened at 1:00 p.m. on 26 January 2011, and
WHEREAS, the lowest responsible bidder for the Lighting Retrofit Project is
Seaforth Electric Inc, Pine Island, MN with a base bid of $76,100.00 for the Central
Maintenance Facility, a bid of $35,700.00 for Fire Station 4, and a bid of $21,000 for the
Water Treatment Facility.
NOW, THEREFORE, BE IT RESOLVED, that the bids are accepted for the
Lighting Retrofit Project and the contract is awarded to Seaforth Electric Inc.
APPROVED AND ADOPTED this 22 day of February 2011 by the City Council
of the City of Lakeville.
CITY OF LAKEVILLE
Mark Bellows, Mayor
CAIN OUSE
ASSOCIATES. INC.
Thursday, February 10, 2010
City of Lakeville
18400 Ipava. Avenue
Lakeville, Minnesota 55044
Attn: Christopher Petree
Operations and Maintenance Director
As requested, we have reviewed the bids received on this project on January 26th. Five bids were
received, including the apparent low bid submitted by Seaforth Electric, of Pine Island, Minnesota.
It is our recommendation that the city accept the low base bid of $76, 100.00, as submitted by
Seaforth Electric as this bid is within the project budget. We further recommend that the project
alternates to be accepted be determined by city staff at a future date when a final determination can be
made as to rebate funds etc being available.
We hope the preceding is sufficient for the intended purpose.
Sincerely,
Cain Ouse Associates, Inc.
Jay, :airx;
Electrical Engineering
CONSUL'.CING ENGINEERS
BIRCH LAKE PROFESSIONAL BUILDING
1310 HIGHWAY 96 EAST - SUITE 116
WHITE BEAR LAKE, MINNESOTA 55110
Re: 2010 Lighting Retrofit Project
Lakeville, Minnesota
Project Number 2010 -139
File: \ \server2008\ data \ projects \ 2010 \2010 - 139 \doc \general \20110210 bid recommendation.docx
F IONE: 651-426.9549 • FAX: 651.426 -5048
WEB SITE: WWW.CAINOUSE.COM
L1* SJeceeic Inc
PO bac 33
Lair :and MN 55043
651-495.0804
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29' 3r3 Street VS
Pine L'.acd1 �;, 55963.
507 - 3560777
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111 ?, eranevlara Drive
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4101 1 Ro A Su 100
Eagan, PIN 5512
6514524544
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Dueli Electra Inc
7934 ' e+3etc Court North
3543:
651
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Notes