HomeMy WebLinkAboutItem 06.bCITY OF LAKEVILLE COUNCIL MEETING MINUTES
MARCH 7, 2011
Mayor Bellows called the meeting to order at 7:00 p.m. The pledge of
allegiance to the flag was given.
Present: Mayor Mark Bellows
Council Member Laurie Rieb
Council Member Kerrin Swecker
Council Member Matt Little
Council Member Colleen LaB
Also Present: Roger Knutson, City Atto
Steve Mielke, City Administrator
Tom Vonhof, Police Chief
Keith Nelson, City
David Olson, Community & Economic. Development Director
Dennis Feller, Finance Director
Daryl Morey, Planning Director
Steve Michaud, Parks & Recreation Director
Chris Petree, Operations & Maintenance Director
Charlene Friedges, City Clerk
Citizens' Comments
Doreen achin, 9011 -210th Street Ui asked the City Council to give the
senior citizens time to complete an appraisal and survey before making a
ecision regarding the sate of the former police station building.
Ross, 7770 - 202nd Street, stated he feels a municipality does not have
the right to operate :a business, and the City should allow the private
sector to take over off -sale liquor business.
Roger Jacobson, 17332 Ipswich Way, stated he supports the City's
municipal liquor operation, pointing out that many programs and
equipment purchases are supported by liquor profits. He asked what the
City would do with its vacant stores and whether property taxes would
increase due to the loss of liquor profits. He also asked the Council not to
attempt to make important decisions when all members of the Council
are not present.
CITY OF LAKEVILLE COUNCIL MEETING MINUTES
MARCH 7, 2011
Page 2
Judy Hayes, 17326 Idlewood Way, reminded the Council members that
they wear many hats in the community, and they are all important.
Marlow IIIg,17460 Highview Avenue, pointed out the Federal deficit and
urged the Council to cut back on future spending. He also asked if the
Council has identified a 5% reduction of the City's budget.
Rebecca Sterner, 11560 195th St. W., asked the Council to consider
authorizing an environmental assessment of the Midwest Asphalt gravel
mining area before granting approval (Item 7 on the agenda).
Ron Gerk, 100466 -175th Street, addressed the Council regarding the
budget and the use of liquor funds for general operating expenses. He
asked how much fuel storage capacity the City has.
Mr. Mielke stated that the proposed budget adjustments discussed at the
February 28Th Council work session will be brought forward as a resolution
for the Council's consideration at the March 21St meeting. He stated staff
will respond to Mr. Gerk regarding the City's fuel storage capacity.
Bob Erickson, 18224 Justice Way, stated he feels that if a Council member
wishes to make a donation to the City, it should be done anonymously.
With regard to the possible relocation of the senior center to the former
police station building, he ''encouraged the Council to first secure a buyer
for the existing senior center building. He questioned the amount of
money that was spent to build the Galaxie liquor store, and he voiced
concerns regarding economic development and competitive growth.
Wally Potter, 10691 - 202nd Street, spoke on behalf of the Lakeville Area
Historical Society and Senior Citizens and urged the Council not to act on
the sale of the old police station building at this time. H stated that the
survey and appraisal, which the Council agreed to at its January work
session, have not yet been completed.
Additional Agenda Information - Mr. Mielke provided revised documents,
as recommended by the City Attorney, for Items 7, 9 and 10.
Presentations /Introductions
Jeff Czyson, Operations Manager, presented the ALF Ambulance /Allina
2010 Annual Report.
f.
CITY OF LAKEVILLE COUNCtL'MEETING MINUTES
MARCH 7, 2011
Page 3
Chris Petree presented the February monthly report of the Operations &
Maintenance Department.
Consent Agenda
Council Member Little stated he would abstain from v oting on Item 6n, as
he is a member of the Lakeville Lions.
1 1.1 1 Motion was made by Rieb, seconded by Swecker to approve the consent
agenda items as follows:
a. Claims for payment.
b. Minutes of the February 22, 2011 Ci'
February 23, 2011 Council work session:
c. Joint Powers Agreement wittl Independent School Districts 192, 194
and 196 for the Safe Routes to School Project.
d. Renewal of tree work licenses tor Arbor Doctor, Northway Tree
Service and Castle Rock Contracting & Tree Service, LLC.
e. Temporary on -sale liquor license for the Lakeville Rotary Club.
ncil meeting and the
Resolution No, 1 1 -T4 calling public hearing on the certification of
delinquent utilityaccounts.
Resolution No. 1 1 -15 "accepting donations to the Police Department
from Green Planet Car Wash and Lakeville SuperAmerica.
:';'Memoranduni of Agreement Pertaining to Coordination and
Cooperation of Activities and Programs Related to Protection and
Management of the Southwest Metropolitan Area's Ground Water
and Surface Water Resources.
Joint Powers Cost Share Agreement with Dakota County for
Pictometry International Corporation General License Terms and
Conditions.
CITY OF LAKEVILLE COUNCIL MEETING MINUTES
MARCH 7, 2011
Page 4
Cross - Country Ski Trail Capital Improvement Grant Agreement with
Minnesota Department of Natural Resources.
k. Agreements with Shane Anderson, Josh Deyo and Schiffelly Puppets
for programs and performances at the Lakeville Area Arts Center.
Resolution No. 11-16 approving plans and specifications and setting
a bid date for 2011 street improvement project Project 11-02.
m. Appointment of the following advisory cornmTttee members:
Planning Commission: Bob Boerschel (expires 12/31/13)
Parks, Recreation & Natural Resources Committee: Mott Dinslage
(expires 12/31/12) and Robert Swan (Alternate- expires 12/31/11)
Lakeville Area Arts Center Board: Timothy Murphy (expires 12/31/13)
and Beth Adams (Alternate- expires 12/31/11)
n. Resolution No 11-17 approving a lawful gambling premise permit
for the Lakeville Lions at the Chart House.
o. Tree work license for Branch and Bough Tree Service and
Landscape Care.
Roll call was taken on the motion. Ayes, unanimous.
Item 7 - Midwest Asp aft Corporation Interim Use Permit
Blair Bury, President of Midwest Asphalt Corporation, requested Council
approval of an Interim Use Permit and Site Improvement Performance
Agreement to allow the mining of sand and gravel on property located in
the northeast corner of Kenrick Avenue and 195th Street. The Interim Use
Permit, he stated, requires the installation of orange snow fence to
delineate the boundary of the bluff impact zone and shore impact zone.
He asked the Council to consider an alternate type /color fence from the
orange to make it more aesthetically pleasing from the lake. He also
asked the Council to consider a reduced amount for the proposed
financial security.
Associate Planner Frank Dempsey presented the staff report. He
explained that, given the site's proximity to Lake Marion, plans were sent
to the Minnesota DNR for review. The Planning Commission
CITY OF LAKEVILLE COUNCIL MEETING MINUTES
MARCH 7, 2011
Page 5
recommended approval subject to 23 stipulations. As recommended by
the City Attorney, the Interim Use Permit has been amended to include a
signature page requiring the applicant to acknowledge the conditions.
Mr. Dempsey addressed the request from a nearby resident for an
environmental study. He explained that an Environmental Assessment
Worksheet is required for mining operations that are greater than 40
acres. In this case, the mining area is approximately 17 -18 acres.
Mr. Dempsey addressed an email received today from a resident
expressing concern regarding noise that could be generated from the
mining operation. He explained that State Statute establishes the
rr ,
maximum noise levels that are permitted on a property. According to the
Minnesota Pollution Control Agency (PCA), the noise that is generated by
the proposed use of the property has to be separated from the noise
surrounding the property. Mr. Mielke further explained that once the
mining work begins, noise levels will be tested to assure that the applicant
is in compliance with the limits set by the PCA. However, Midwest Asphalt
cannot be held accountable for the freeway noise.
In response to Council Member Swecker's questions, Mr. Bury stated that
rock crushing would occur on an as needed bask, primarily during the
construction season. Mining would progress from north to south, resulting
in stockpiles being located between the crushing plants and the lake,
which will help mitigate sound.
Mr.empsey indicated that staff would work with Mr. Bury on an
acceptable fence color and type to be installed at the boundaries of the
excavation and mining area. The Interim Use Permit will be amended
.cordingly.
11.12 Motion was made by Swecker, seconded by Rieb to approve an Interim
Use Permit and Site Improvement Performance Agreement with Midwest
Asphalt Corporation to allow mining and excavation on property located
in the northeast corner of Kenrick Avenue and 195th Street.
Roll call was taken on the motion. Ayes, unanimous.
Item 8 - Walmart Project Wetland Replacement Plan
CITY OF LAKEVILLE COUNCIL MEETING MINUTES
MARCH 7, 2011
Page 6
Will Matzek of Kimley -Horn and Associates requested approval of a
Wetland Replacement Plan for Outlots A and B, Lakeville Commerce
Center, located near the intersection of Keokuk Avenue and 205th Street.
Community & Economic Development Director Dave Olson explained
that the site contains 1.36 acres of wetland that was delineated in
September of 2010 by Kimley -Horn and Associates on behalf of Walmart.
In order to develop the proposed 152,000 square foot retail store on this
site, Walmart is proposing to fill approximately 0.97 acres of this delineated
wetland. The Wetland Conservation Act (WCA) requires a 2:1
replacement of impacted wetlands. The proposed wetland replacement
plan calls for the purchase of 1.94 acres in the Bachman Wetland Bank
located in Eureka Township. Mr. Olson explained that no wetland impacts
will occur until the City has received confirmation from the Board of Water
and Soil Resources that the required credits have been officially
withdrawn from the wetland bank. The City is the Local Government Unit
(LGU) and thus is responsible for administering the WCA.
Mr. Olson explained that the applicant intends to submit a preliminary
and final plat for development of this property. Mr. Mielke pointed out
that the issue before the Planning Commission andCity Council will be
whether the plcit meets the City's requirements for approval and not
whether Walmart can build a store at that location. He also clarified that
the City has not expended any of its resources on this project.
11.13 Motion was made py Littie seconded by LaBeau to approve a Wetland
Replacement Plan for Keokuk Avenue and 205th Street W., Outlots A and
8, Lakeville Commerce Center, for the proposed Walmart project.
Roll call was taken an the motion. Ayes, unanimous.
Item Kingsley Shores Senior Living
Frank Schoeben requested Council approval of the Kingsley Shores Senior
Living project, located east of the Chart House restaurant on the north
side of Klamath Trail, west of Kenwood Trail.
Matt Frisbie of Frisbie Architects provided an overview of the proposed
project, which consists of 23 independent living units, 46 assisted living
units and 32 memory care units. The project includes the widening of
Klamath Trail to meet the City's requirements for a major collector street,
CITY OF LAKEVILLE COUNCIL MEETING MINUTES
MARCH 7, 2011
Page 7
including a westbound right turn lane into the site. A 10 -foot wide
bituminous trail will also be constructed on the north side of Klamath Trail.
Planning Director Daryl Morey stated the subject property is located in the
shoreland overlay district of Lake Kingsley. He outlined the zoning
ordinance flexibilities that the Council is being asked to grant for this
project related to buffer yard building setback and screening, building
height, shared parking and driveway access, underground parking stall
depth and a shared freestanding monument sign ,The Planning
Commission held a public hearing and unanimousyrecommended
approval. The ordinance rezoning the property has been modified to
include additional language as recommended by the City Attorney.
Mayor Bellows asked staff to address the issue of fire safety. Mr ,Morey
stated that the plans were reviewed by the Fire Department and their
comments have been addressed, including the installation of a
commercial grade fire suppression system for the senior housing facility.
Mayor Bellows asked Mr. Mielke to address the need for this type of
housing in the city. Mr. Mielke stated that the actions before the City
Council relate to land use and development issues. Mr. Frisbie indicated
that a market study was completed for this area, and the results were very
favorable for assisted, independent and memory care living.
Council Member La Beau asked if the City is setting a precedent in terms
of the zoning ordinance flexibilities. Mr. Morey explained that this site is
unique given its proximity to Lake Kingsley and the shallow depth
between Lake Kingsley and Klamath Trail. The DNR has reviewed the
plans and is very comfortable with them.
Council Member La8eau asked about the future of Lot 1. Mr. Morey
stated Mr. Schoeben is currently marketing that property, which would be
subject to the uses allowed in the O -R District.
11.14 Motion was made by Rieb, seconded by Swecker to approve the
following:
a. Resolution No. 11-18 approving a Comprehensive Plan Amendment
b. Ordinance No. 875 rezoning property to Planned Unit Development
c. Conditional use permit for a planned shoreland development
d. Resolution No. 11-19 approving the preliminary and final plat
e. Resolution No. 11 -20 vacating public easements
f. Resolution No. 11 -21 conveying City -owned property
Roll call was taken on the motion. Ayes, unanimous.
Item 10 - Hosanna 4th Addition
Wm Hayes of Hosanna Lutheran Church requested, Council approval of
Hosanna 4th Addition, a 93 -unit senior housing fapftity located on the
Hosanna Lutheran Church property.
Susan Farr, representing Ebenezer Management Services;putlined the
need for memory care and assisted living housing in this area
y
Dan Neudecker of Pope Architects presented the site plan for the senior
housing facility, which will be connected to the existing church building.
The project contains a future 7,000 square foot"chapel and a classroom
addition.
Associate Planner Frank Dempsey presented the planning report and
proposed planning actions for this project. The Planned Unit
Development allows for zoning ordinance flexibilities including building
height, interconnection of buildings across property lines, underground
parking stall depth, shared parking and driveways across property lines,
and the monument sign. The Planning Commission held a public hearing
and unanimously recommended approval. The ordinance rezoning the
property has been modified to include additional language as
recommended by the City Attorney.
11.14' was made by Swecker, seconded by Little to approve the
following:
a.
b.
c.
d.
CITY OF LAKEVILLE COUNCIL MEETING MINUTES
MARCH 7, 2011
Page 8
Resolution No
Ordinance No
Resolution No.
Resolution No.
11-22 approving a Comprehensive Plan Amendment
. 876 rezoning property to Planned Unit Development
11-23 approving preliminary and final plat
11 -24 vacating drainage and utility easements
Roll call was taken on the motion. Ayes, unanimous.
Roll call was taken
CITY OF LAKEVILLE COUNCIL MEETING MINUTES
MARCH 7, 2011
Page 9
Item 11 - Airlake 70 Industrial Park Environmental Assessment Worksheet
Dan Regan of Airlake Development requested the City Council authorize
the distribution of an Environmental Assessment Worksheet (EAW) for the
proposed Airlake 70 Industrial Park development and initiate the 30 -day
comment period. He explained that Airlake Development is proposing up
to 916,000 square feet of light industrial /warehouse development on a 66-
acre parcel located southeast of the intersection of Cedar Avenue and
the future extension of 215th Street (County Road MT.
Mr. Olson explained that because this development exceeds 450,000
square feet, an EAW is required by Minnesota law to determine the
impact of full development on the site. The proposed resolution
authorizes distribution of the EAW for public comment. The City is the
Responsible Government Unit in the preparation and review of the EAW.
11.15 Motion was made by Rieb, seconded by Swecker to approve Resolution
No. 11-25 approving the distribution of an Environmental Assessment
Worksheet for the Airlake 70 Industrial Park.
Unfinished Business- Proposed Sale of Former Police Station Building
Council Member LaBeau clarified that in making this motion at the
February 22nd meeting, she was trying to send a message that the City is
being cis fiscally responsible as possible by putting the building up for sale.
C ouncil Member Rieb stated she would like to allow the senior citizens
and historical society an opportunity to finish their survey and appraisal
before taking any action on whether to sell the building.
Council Member Swecker stated that while she will not support a tax
increase to move the senior center and historical society into the building,
she believes the Council must explore all options prior to placing it on the
market.
he motion. Ayes, unanimous.
Council Member Little stated he feels there is no urgency in making a
decision. He felt that the Council would best serve its residents by
conducting all the research before making a decision.
CITY OF LAKEVILLE COUNCIL MEETING MINUTES
MARCH 7, 2011
Page 10
1 1.16 Motion was made by Little, seconded by Rieb to table indefinitely the
motion to put the former police station building up for sale.
Mayor Bellows stated he supports the sale of the building and feels it is
inadequate for use by the senior citizens. He stated in his opinion getting
all the options on the table would necessitate testing the market.
Roll call was taken on the motion. Ayes- Swecker, it le, Rieb. Nays -
Bellows, LaBeau.
New Business
Council Member Rieb stated that according to the Council's Rules of
Procedure, items brought up under New Business are for Council
discussion only. If the Council chooses to act on that item, it should be
placed on a future agenda.
Announcements - Next regular
Mayor Bellows adjourned the meeting at 10:16 p.m.
Respectfully sul?m
Chtr rlene friedges, City Clerk
Mark Bellows, Mayor
Council meeting, March 21, 2011
In attendance:
Staff:
M i nutes
Lakeville City Council Work Session
February 28, 2011
Mayor Mark Bellows
Council Member Laurie Rieb
Council Member Kerrin Swecker
Council Member Matt Little
Council Member Colleen LaBeau
Steve Mielke, City Administrator
Dennis Feller, Finance Director
Dave Olson, Community and Economic Development Director
Daryl Morey, Planning Director
Chris Petree, Operations and Maintenance Director
Steve Michaud, Parks and Recreation Director
Brenda Visnovec, Liquor Operations Manager
Cindi ,bosten, Human Resources Manager
Tom Vonhof, Police Chief
Michael Meyer, Fire Chief
Jadi Hawkins, Deputy City Clerk
At 5:30 p.m. Council members interviewed one candidate to fill a vacancy on the Lakeville
Area Arts Center Board.
The meeting was called to order at 6:00 p.m. by Mayor Bellows.
ITEM #1 — County Road 50 /County Road 60 Intersection Study
Dakota County Engineer Kristi Sebastian presented a study on the intersection of County
Roads 50 & 60 (Kenwood Trail & 185 Street) which had recently been completed by
Bolton & Menk at the request of Dakota County. The study was conducted for the purpose
of evaluating existing traffic conditions, identifying current issues, and planning for future
growth and increased traffic. The 50/60 intersection is currently controlled by a traffic
signal and is functioning at a Level of Service (LOS) D, which is acceptable in an urban
area. However, based on anticipated traffic by 2030, the intersection would be over
capacity with excessive delays. Four -lane divided highways and intersection upgrades will
be required for both County Road 50 and County Road 60 by 2030.
In 2009 Dakota County and the City of Lakeville applied for and were awarded federal
grant monies for a round -about option at the intersection. The study which was recently
completed looked at that option as well as others and recommends a full double -lane
roundabout to best handle the anticipated growth. A LOS C would be expected from the
installation of this round-about. Benefits would include fewer delays, reduction in severity
City Council Work Session Minutes
February 28, 2011 Page 2-
of collisions due to the lower rate of speed, improved pedestrian safety and lower capital
and operating costs.
Council members expressed concerns for removal of the signal and asked if it would be
more difficult for emergency vehicles to safely maneuver through the intersection. Other
concerns were for the amount of space a double -lane roundabout would require and the
impact it would have on surrounding residences and businesses, where right of way will
need to be acquired.
Estimated project cost is$2.1 million. Design and right of way costs would be split 45%
City / 55% County. Construction costs would be funded 80% by Federal grants with the
remaining 20% costs to be divided 45% by the City and 55% by Dakota County. This
project is included in the approved City Capital Improvement Plan as a 2013 project. An
open house is scheduled for March 22 at the Lakeville Water Treatment Facility to begin
discussions with residents and development of a preferred alternative and design. The
Kenrick Avenue extension project could impact this intersection by taking some of the
volume from this area but it would not be enough to eliminate the need for improvements.
The project will be brought to the Dakota County Board of Commissioners and the
Lakeville City Council in Jane for consideration.
Council Member Little asked if an amendment to the agenda could be considered so that
Council could discussajoint meeting between the Planning Commission and the City
Council. Mayor Bellows will bring up the discussion after Item 5.
1 TEM #2 — Tax Increment Financing Summary Report
Community and Economic Development Director David Olson provided a summary of
Lakeville Tax Increment Financing as an informational item for the City Council. In the
City's new Strategic Plan, Tax Increment Financing (TIF) was mentioned as being in the
"toolbox" of incentives for attracting businesses to Lakeville. The compilation of this
information was prompted by a resident's comments at a Council meeting and by a letter to
the editor in the local paper. Mr. Olson explained that the main objective of TIF is to
encourage development or redevelopment which serves a public purpose and would not
otherwise occur without the use of TIF. The most common public purposes are: expanding
the property tax base; providing employment opportunities; redeveloping blighted areas;
remediating polluted soils; and constructing low- and moderate - income housing. When
the duration of the TIF has expired, the property goes back on the tax rolls for the city and
school district.
Finance Director Dennis Feller provided an overview of six existing and seven expired TIF
projects in the City of Lakeville. He stated that return on investments has been favorable
and the properties contribute more in taxes than what was paid out. The seven expired
districts have a market value of approximately $40 million and employ between 900 and
City Council Work Session Minutes
February 28, 2011 Page -3-
1,000 workers. TIF projects have included affordable workforce and senior housing;
redevelopment of blighted downtown lots; cleanup of contaminated soils from the site of a
previous gas station; and creation of economic development opportunities. Modification to
TIF District #8 provided for acquisition and renovations of property for the Lakeville Area
Arts Center. The Dakota County CDA has also utilized TIF in Lakeville to provide
affordable senior housing, rental workforce housing, and funding for a first -time homebuyer
program. The expiration of a CDA TIF district in 2010 resulted in a 1.7% increase in the
tax base. After 2014 there will only be one remaining TIF district in the city.
ITEM #3 — Kenrick Avenue Extenson Project Report
City Administrator Steve Mielke stated that the Kenrick Avenue connection is identified in
the CIP as a possible 2011 construction project and Council is being asked to decide if the
project should remain in the budget for planning purposes. He reminded the Council
members that the CIP is a financial planning document; projects in the CIP do not occur
until ordered by Council. Staff has been in contact with the property owner; however no
agreement on construction has been reached. Mielke provided the Council with an
overview of the project's background.
The City's Transportation Plan identifies Kenrick Avenue from County Road 50 (Kenwood
Trail) to County Road 60 (185 Street) as an A-M i nor Reliever, intended to relieve traffic on
other roadways. The Kenrick connection will relieve traffic at the 185 St. and Kenwood
Trail intersection; decrease short trips on I -35W; provide alternate transportation to the
vicinity; increase traffic to the retail areas of Southfork, Argonne Village, and TimberCrest;
and encourage commercial development in those business districts. With rental retail
space at Southfork, Argonne and TimberCrest approximately 98% filled, market conditions
seem to be favorable for additional commercial area at this location. This connection
could also provide an alternate route during construction of the CR50 /60 intersection.
Impediments to the project would be the property's wetlands and steep slopes that will
increase the difficulty of constructing the road and limit the amount of buildable land for
the property owner. Due to this, it is likely that some city financial involvement will be
needed. Another possible downside might be competition for tenants between new and
existing retail spaces. Wetland mitigation and soil conditions have not been determined.
The City Engineer's cost estimate is$2.4 million. Financing options could include
A. General Obligation (GO) Special Assessment Bonds (shown in the budget as
$191,000 per year for 20 years);
B. Capital Projects/Street Improvement Funds— non property tax dollars that could
be utilized, however, if these funds are gone, municipal state aid or GO
improvement bonds would then be needed for other projects.
C. Tax Increment (TIF) financing
D. GO Tax Abatement bonds. An additional levy would also be needed.
City Council Work Session Minutes
February 28, 2011 Page -4-
E Grants: The project would likely be eligible for matching federal funding
through a competitive grant process but there is no guarantee of funding.
Even though the project has been identified in the 2011 CIP, due to the timeline it is no
longer feasible to begin the project this year. The project will need to be moved to the
2012 at the earliest. Staff will stay in contact with the property owners' representative.
Council Member LaBeau asked if sound barrier walls would need to be built. Staff stated
that this project would not require walls, but if additional lanes were built on 35W a sound
study would be conducted by MnDOT.
Council Member Rieb thanked staff for providing information and clarification on this
project.
ITEM #4 — 2011 -12 Budget Review
At the last work session, department directors were asked to identify and prioritize up to
5% of their budgets for possible reductions. Steve Mielke provided Council with a
summary of what has been accomplished toward that exercise.
Exhibit A— Recommended 2011 Budget Adjustments
Starting with 2011 and showing the impact through 2012, staff's recommendations consist
of budget adjustments which could be made with little or no impact on City services.
Reductions beyond those in Exhibit A could result in service impacts such as reductions or
eliminations.
Staff reminded Council that tax levies are set in December and cannot be changed.
H owever, expenditures which are currently budgeted for 2011 can be removed from the
budget.
Finance Director Dennis Feller provided a department by department summary of the
General Fund proposed budget reductions that staff has brought forward.
Council discussed use of Liquor funds for ISD 194 Chemical Awareness program. Council
members expressed a desire to keep this program in the budget and asked that the program
administrator provide a report at an upcoming work session.
Exhibit B— 2012 Budget Factors to Consider
City Administrator Steve Mielke feels this exercise has been beneficial in preparing for the
2012 budget. Dennis Feller stated that the budget process begins by receiving guidance
from Council in order to best utilize staff's preparation time. A list of potential factors to
consider in establishing the budget included:
City Council Work Session Minutes
February 28, 2011 Page -S-
• Additional employee positions: New employees for 2012 include a police patrol
officer, a police records technician and a street maintenance employee.
• ABLE facility improvements.
• Police Gun Range.
• Senior Center.
• Development Fee survey.
• Liquor Fund Analysis.
• Appropriation of liquor funds.
• Dennis Feller reviewed and summarized several other budget topics including bonds,
debt service and revolving loan funds. Staff will be looking for direction from Council
on several of these issues and options as the 2012 -13 budget is prepared.
• Citizen Budget /Finance Committee.
• Budget documents (re-formatting).
• Building permit revenue projections.
• Inflation factors.
Exhibit C— Potential 5% Budget Reductions
Steve Mielke stated that 5% of the General Fund budget would equate to $1.2 million.
This would certainly result in service cuts and hence reductions in staff.
Council conducted a line by line analysis of Exhibit C.
Council Member Little proposed donating half of his salary (Jjly through December)
towardsa Police Records Technician in order to increase the efficiency of patrol officers.
He further proposed using a transfer from the Liquor Fund for the remainder of the cost of
the position until 2012 when the position would be funded from the General Fund.
Resident Marlow Illg, 17460 Highview Avenue, addressed the Council and encouraged
further cuts in the budget. He also expressed concerns about several aspects of the Kenrick
Avenue project.
City Council directed staff to prepare a budget amendment resolution for consideration on
an upcoming Council agenda.
ITEM #5 — Financial Advisory Committee
Mayor Bellows envisions the committee to be a task force and not a commission. The
purpose of the task force would be for Council members to ask questions about the budget
and build confidence among the citizens.
City Council Work Session Minutes
February 28, 2011 Page -6-
Council Member Swecker asked about the process Mayor Bellows used for choosing
prospective members of the task force. She had contacted members of the ®C and they
stated that they were not involved in selecting members of the task force. Council Member
Rieb stated that a couple members of the EDC were asked, but not everyone. Swecker and
Rieb had understood that the task force discussion would be involve all members of the
ED C.
Council Member Swecker provided information she had gathered from citieswith similar
groups and the school district. Finance Policy and Audit Committees have been formed for
various purposes including making recommendations to Council, acting as sounding
boards for new ideas and concepts, reviewing specific projects and revenue sources, and
recommending budget and debt policies. It should be made clear to task force members
that they have no actual decision or policy- making power. Steve Mielke added that the
task force should be charged with making recommendations, with the Council retaining the
financial policy decisions. Budget open houses are held in several communities to obtain
input and provide transparent information in a less formal setting. The ISD 194 Finance
committee suggested no more than five members, with a precise application policy and
mission. Swecker said she feels it is the Council's job to prepare the CIP, determine
funding sources, and establish budget policies. She feels Council will benefit from this
group by obtaining additional input from the community.
Council Member Swecker, Steve Mielke, and Dennis Feller will meet to begin the process
of developing written criteria for membership. Council Member LaBeau expressed her
appreciation for the work that was done by Council Member S,ivecker to collect this
information. LaBeau expects the group to be professional and not result in burdens or
demands on staff. Dennis Feller said it was difficult to determine how much staff time
would be involved.
Council members stated they were in favor of additional transparency and opportunities to
get new ideas.
ITEM #6 —.hint meeting between City Council and Planning Commission.
Mayor Bellows has spoken with Planning Commission Chair Bart Davis in regard to having
a joint meeting. Mayor Bellows suggested the need for an analysis of Lakevil le's fees
compared with other cities, a discussion about streamlining the planning process, and how
Lakeville can become more business and developer friendly. Staff is working on a toolbox
of incentives to attract economic development to the community and streamline the
development process. Council Member Little also feels it is important to look at why
developers are frustrated with the system and their perception of the City not being
business or developer friendly. He would like to look for ideas and suggestions for how to
help make things run more smoothly and improve the City's image with developers.
City Council Work Session Minutes
February 28, 2011 Page -7-
Steve Mielke stated that the Planning Commission is just one piece of the process. An
analysis of fees and a toolbox of incentive are not necessarily Planning Commission issues.
The Mayor stated that in his discussions with developers he was told that they experienced
some discrepancies in what they were told in the beginning of the planning processes to
what they were told later on. Swecker asked if the developers would be able to make
recommendations for how the process might be improved. Bellows said consolidation of
departments had been suggested.
Council directed staff to schedule ajoint City Council and Planning Commission meeting.
Council members also continue to be interested in a strategic planning workshop. Staff
will explore options for afacilitator and a possible date.
ITEM #7. Adjourn
The meeting adjourned at 12:10 a.m.
Respectfully submitted,
Jjdi Hawkins
Deputy Clerk
Mark Bellows
Mayor