Loading...
HomeMy WebLinkAboutItem 06.fApril 18, 2011 Resolution amending and restating Resolution No. 99 -44 concerning the Telecommunications Commission establishing a Cable Television Board Proposed Action Overview Item No. 6 f Staff recommends adoption of the following motion: Move to amend and restate Resolution 99 -44 concerning the Telecommunications Commission and establishing a Cable Television Boa rd. Passage of this motion will result in amending the duties of the Telecommunications Commission to those of a Cable Board to oversee franchise negotiations and administration. Council has reviewed the responsibilities of the Telecommunications Commission in light of the up coming 2013 franchise negotiations and the lack of other telecommunications issues on which to advise the Council. The main responsibilities of the Telecommunications Commission were to act as a regulatory board for the interpretation of the cable television franchise agreement and to mediate and advise on cable complaints unresolved by the cable provider. As such, the duties have now been more clearly defined to fall under the title of Cable Television Board. Primary Issues to Consider Supporting Information • Resolution • Will the new description meet the expectations of the existing Commission members. Commission members understand the need for clearly defined cable franchise responsibilities. They do wish to continue to be a resource to the Council by keeping appraised of Telecommunications issues in the City. This duty was included in the function of the Cable Television Board. Sue Palm, Communications Manager If more than a sentence or two needed to explain the financial impact, add to notes page. Financial Impact: $ 0 Budgeted: Y/N Source: Related Documents (CIP, ERP, etc.): Notes: CITY OF LAKEVILLE RESOLUTION NO. RESOLUTION RECINDING RESOLUTION 99 -44 WHICH ESTABLISHED A TELECOMMUNICATIONS COMMISSION AND ESTABLISHING A CABLE TV BOARD WHEREAS, Resolution No. 99 -44 established a Telecommunications Commission; and WHEREAS, the City Council wants to amend and restate that resolution; and WHEREAS, the City Council recognizes the importance and priority of ongoing administration of the City's cable franchise agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lakeville, Minnesota: 1. Board Established. There is hereby established a Cable TV Board in the City of Lakeville to advise the City Council on matters related to the cable television franchise in the City, 2. Purpose and Scope. The purpose of the Cable Board is to ensure citizen participation in the administration of a cable franchise within this City, to identify present and future needs, and to provide advice to the City Council on the cable franchise agreement, renewals, and administration. 3. Membership. The Cable Board shall consist of five (5) members, all of whom shall be residents of the City of Lakeville. Board members shall be appointed by the City Council for terms of two (2) years, two of which shall expire in odd - numbered years and three of which shall expire in even - numbered years. The City Council may remove any member of the committee, with or without cause, at any time. Individuals commercially involved in cable communications, public or private broadcasting, or the private news media shall not serve as members of the Board. 4. Duties and Responsibilities. The duties and responsibilities of the Board will be to advise the City Council on all matters concerning cable TV including, but not limited to, franchise negotiations, franchise administration, and other matters as the City Council may direct. General concerns and responsibilities are outlined as follows: a. Make reports to the City Council as required by franchise agreements. b. Make recommendations to the City Council regarding immediate or ongoing use of cable communications in the City of Lakeville. c. Submit an annual report to the City Council no later than March 1 of the following year assessing the franchise's performance according to the terms of the franchise and make recommendations regarding the apparent or likely need for upgrading the system as may be required. The report should include data on growth during the year and any other information the committee deems appropriate. d. Keep advised as to activities of other municipalities, commissions, boards, regional, state and federal agencies concerning cable television and franchise agreements. e. Recommend to the City Council action to be taken concerning cable television. Such recommendations may include proposed legislation on a local or state basis or other action relating to local, county, metropolitan, or statewide cable activities. f. Keep appraised of and be a resource for the City Council on telecommunication activities in the City, other municipalities, and regional jurisdictions. g. Promote public access broadcasting, citizen participation, and the educational aspects of public access broadcasting. 5. Organization. a. The January meeting of each year shall be an organizational meeting, at which time the members shall elect from among them a chairperson and vice - chairperson to serve for a period of one year. b. No one shall serve as chairperson of the committee for more than two (2) consecutive terms. c. The chairperson shall preside over all meetings. The chairperson shall assign specific tasks to members of the committee as deemed necessary. The chairperson may, with the consent of the members, establish sub - committees and appoint members to liaison duties with other committees, commissions, and boards. d. The vice - chairperson shall preside over meetings in the absence of the chairperson. 2 6. Attendance at Meetings. ATTEST: a. Regular attendance at meetings by all members is necessary if the committee is to effectively discharge its duties and responsibilities. It is incumbent upon each member to attend regularly. If a member finds that he or she cannot attend regularly, the member should ask for a leave of absence or resign. Any member who misses three (3) consecutive meetings, calculated at the end of each calendar year, shall automatically be removed from office without City Council action, and the City Administrator shall notify the member of his or her removal. b. It shall be the duty of each member to notify the chairperson if the member will be absent from a meeting. 7. Meetings. a. Quarterly meetings shall be held at times established by the Board. Additional meetings may be held at the discretion of the chairperson or City staff if the workload warrants, and meetings may be cancelled by the chairperson and staff when there is a lack of business for the agenda. b. Meetings shall be held in City Hall and notice of the meetings provided to the public and press. c. A quorum shall consist of three (3) regularly appointed members, or in the event of unfilled appointments, a single majority of the sworn members. A quorum shall be necessary to conduct regular meetings. d. A secretary, appointed by the City Council, shall keep minutes of each meeting and distribute minutes of the previous meetings and a copy of the next agenda to each member prior to the next meeting. ADOPTED by the City Council of the City of Lakeville this 18 day of April, 2011. Charlene Friedges, City Clerk CITY OF LAKEVILLE BY: Mark Bellows, Mayor 3