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HomeMy WebLinkAboutItem 06.gMay 2, 2011 Item No. RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT TO FRIEDGES LANDSCAPING, INC. FOR CONSTRUCTION OF STONEBOROUGH PARK — CITY IMPROVEMENT PROJECT #11 -05 Proposed Action Staff recommends adoption of the following motion: Move to authorize Mayor and City Clerk to execute an Agreement with Friedges Landscaping, Inc. for construction of Stoneborough Park. Overview City staff has been working with Brauer & Associates, Ltd. regarding the preparation of plans and specifications for the construction of Stoneborough Park over the past three months. The proposed park is located off of Hytrail Circle (E of Dodd Blvd & N of 215 Street). Bids were opened on Tuesday, April 26 Eleven (11) contractors submitted bids on the project. The bids, including all alternates, ranged from the low of $192,782.50 to a high of $399,853.45. The favorable bidding climate resulted in the low bid being under the Landscape Architects estimate. At this time, staff is recommending approval of an Agreement with Friedges Landscaping, Inc. for the construction of Stoneborough Park at a cost of $188,857.50. The final contract amount is a result of selecting add and deduct alternates as noted in the attached recommendation letter from Brauer and Associates. Primary Issues to Consider 0 Is Friedges Landscaping, Inc. a reputable company? Supporting Information a Letter from Brauer & Associates, Ltd. recommending the City accept Bid from Friedges Landscaping, Inc. for Stoneborough Park project. ® Contract Agreement between City of Lakeville and Friedges Landscaping, Inc. -.j nHennen '' E. 'ark Maintenance & Operations Mgr `Financial Impact: $188,857.50 Budgeted: YIN Y Source: Park Ded Fund Related Documents (CIP, ERP, etc.): Notes: and ATTEST: Charlene Friedges, City Clerk CITY OF LAKEVILLE RESOLUTION NO. RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT TO FRIEDGES LANDSCAPING, INC. FOR CONSTRUCTION OF STONEBOROUGH PARK — CITY IMPROVEMENT PROJECT #11 -05 WHEREAS, the City of Lakeville has planned for the development of Stoneborough Park; and WHEREAS, plans and specifications were created by Brauer & Associates, Ltd; WHEREAS, Notice to Bidders for the acceptance of sealed bids for the project were officially published on March 31, 2011; and WHEREAS, sealed bids were opened at 2:00 PM on April 26, 2011; and WHEREAS, the lowest responsible bidder for the construction of Stoneborough Park is Friedges Landscaping, Inc. with a bid of, including selected alternates, $188,857.50. NOW, THEREFORE, BE IT RESOLVED that City staff and Brauer & Associates, Ltd. are recommending that the City Council authorize the Mayor and City Clerk to execute an Agreement with Friedges Landscaping, Inc. for the construction of Stoneborough Park in the amount of $188,857.50. DATED this 2 day of May, 2011. CITY OF LAKEVILLE Mark Bellows, Mayor April 28 2011 City of Lakeville Parks & Recreation Department 20195 Holyoke Avenue Lakeville, Minnesota 55044 Re: Recommendation to accept bid for the Stoneborough Park Development Project A total of 11 bids were received for this park improvement project resulting in very competitive bid results. Brauer & Associates, Ltd. has reviewed the submitted bids and some minor errors were found and corrected, but they did not affect the overall low bid ranking. Friedges Landscaping, Inc. has submitted the lowest qualified bid for this project. We recommend the City of Lakeville execute a contract with Friedges Landscaping for the Base Bid work, plus the desired alternates. We also recommend setting aside a minimum construction contingency of 10% of the construction budget to allow for any unknowns on the site that may require changes to the plans and possible import of soils. The recommended final bid amounts for the contract are as follows: Base Bid: Alternate Al (trail): Alternate A2 (hydromulch): Alternate A4 (landscaping): Alternate A6 (electrical): Total Contract Award: There was one alternate bid item for hydromulch cover along the trails that was not accepted and an alternate bid item that provided a unit price for common borrow in the event we may need to import common borrow soil during construction, which would be utilized on an as needed basis. It has been a pleasure working with the City on this project and I eagerly look forward to seeing this project move ahead into construction. If you have any questions or concerns, please call me at (952) 238 -0831 ext. 11. Sincerely, Candace C. Amberg, RLA Brauer & Associates, Ltd. 127,287.50 46,170.00 (5,400.00) 6,925.00 13,875.00 188,857.50 This AGREEMENT made and entered into as of April 27` 2011, by and between the City of Lakeville, MN, hereinafter referred to as the OWNER and Friedges Landscaping, Inc., hereinafter referred to as the CONTRACTOR. The Project: The Architect: Brauer and Associates, Ltd. The OWNER and CONTRACTOR, in consideration of the mutual covenants herinafter set forth, agree as follows: ARTICLE 1. CONTRACT DOCUMENTS The Contract Documents consist of this Agreement, the Conditions of the Contract (General, Supplementary and other Conditions), the Drawings, the Specifications, all Addenda issued prior to and all Modifications issued after execution of this Agreement. These form the Contract, and all are as fully a part of the Contract as if attached to this Agreement or repeated herein. ARTICLE 2. THE WORK AGREEMENT BETWEEN OWNER AND CONTRACTOR Stoneborough Park Development Project City of Lakeville CIP 411 -05 Brauer & Associates, Ltd. Project #11 -02 The Contractor shall perform all the Work required by the Contract Documents for the Stoneborough Park Development Project including, but not limited to, all specific work described on the BID FORM 00500. ARTICLE 3. TIME OF COMMENCEMENT AND SUBSTANTIAL COMPLETION The Work to be performed under this Contract shall be completed as follows: 1. All work shall start upon acceptance and notification by the Owner and shall be 100% complete on or before July 8 2011. ARTICLE 4. CONTRACT SUM The OWNER shall pay the CONTRACTOR in current funds for the performance of the Work, subject to additions and deductions by Change Orders as provided in the Contract Documents, the Total Contract Sum of One Hundred Eighty Eight Thousand Eight Hundred Fifty Seven Dollars and Fifty Cents ($188,857.50) to include the base bid, plus the accepted alternates, listed below. Base Bid: Alternate Al (trail): Alternate A2 (hydromulch): Alternate A4 (landscaping): Alternate A6 (electrical): Page 1 of 2 127,287.50 46,170.00 (5,400.00) 6,925.00 13,875.00 BY ARTICLE 5. PROGRESS PAYMENTS CONTRACTOR shall submit Applications for Payment no greater than once per month. Applications for Payment will be processed by ARCHITECT as provided herein. OWNER shall make partial payments on account of the contract price on the basis of CONTRACTOR'S Applications for Payment as recommended by the ARCHITECT in accordance with the Contract Documents, on or about the 15` day of each month during construction as provided below. All progress payments will be on the basis of the progress of the work measured, Progress payments will be made in an amount equal to NINETY -FIVE PERCENT (95 %) of the work completed, but, in each case, less the aggregate of payments previously made and less such amounts as ARCHITECT shall determine, or OWNER may withhold. ARTICLE 6. FINAL PAYMENT Final payment, constituting the entire unpaid balance of the Contract Sum, shall be paid by the OWNER to the CONTRACTOR when the Work has been completed, the Contract fully performed, a final Application for Payment has been submitted by the CONTRACTOR, and when a final Certificate for Payment has been issued by the ARCHITECT following the one year guarantee period. ARTICLE 7. SIGNATURES This Agreement entered into as of the day and year first written above. OWNER City of Lakeville, MN 20195 Holyoke Avenue Lakeville, MN 55044 BY (signature) (printed name) (Mayor) (City Clerk) (title) (signature) (printed name) (title) Page 2 of 2 CONTRACTOR Friedges Landscaping, Inc. 9380 — 2 02 nd Street West Lakeville, MN 56044 L2,,/ 13Y (signature) (printed name) (title)