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HomeMy WebLinkAbout00-087 . ~ .r RESOLUTION DATE Aril 17, 2000 RESOLUTION NO. 2000-87 MOTION BY Mulvihill SECONDED BY Luick RESOLUTION ESTABLISHING HUNTING COMMITTEE AS A SUBCOMMITTEE OF THE PARK AND RECREATION COMMITTEE AND ADOPTING BY-LAWS FOR THE PARK AND RECREATION COMMITTEE WHEREAS, the Hunting Committee was originally established in 1984 and reactivated in 1991 to monitor hunting activities in Lakeville to ensure safe hunting practices and designate hunting zones within the City limits; and WHEREAS, the areas in which hunting is still permitted have been reduced as have the issues that the Hunting Committee must consider; and WHEREAS, the Hunting Committee members support consolidating the committee into a subcommittee of the Park and Recreation Committee; and WHEREAS, the City Council has determined that the Hunting Committee be a subcommittee of the Park and Recreation Committee; and WHEREAS, the Hunting Subcommittee shall consist of three (3) members and .one alternate and would continue to meet on an as-needed basis. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lakeville: 1. The attached by-laws for the Park and Recreation Committee are hereby adopted. 2. The unnumbered resolution adopted March 3, 1975 which created the Park and Recreation Committee is hereby repealed. ADOPTED this 17th day of April , 2000, by the City Council of the City of Lakeville. CIT OF LAKEVILLE Duane Zaun, Mayor A TEST: harlene Friedges, City Jerk PARK AND RECREATION COMMITTEE BY-LAWS GOALS: The primary purpose of the Park and Recreation Committee is to act in an advisory capacity to the Lakeville City Council in the formulation of ahigh-quality life for .Lakeville citizens through the protection of its natural resources, its scenic, historical, and aesthetic values, and by the development of compatible recreation facilities for public enjoyment. RESPONSIBILITIES: 1. To act in an advisory capacity to the Council regarding park ordinances. 2. To make recommendations regarding development and maintenance of all parks. . 3. To review and make recommendations to each newly proposed plat or subdivision for future development of parks and recreational purposes. • 4. To develop and continuously review a comprehensive plan, both of long. and short range development, for a park system and recreation program. 5. To form any committees within its .own body necessary. to perform functions and duties of a park committee. 6. To work in an advisory capacity with the Park and Recreation Director in the formulation of a budget (which may have been submitted by department heads), to .include operation, maintenance,. acquisition and development of parks, also recreational programs. 7. To work with the Park and Recreation.. Director in the development and review of a capital improvement budget and other long range plans. 8. To review all proposals for parks and. recreation as authorized by City Council 9. To work in conjunction with all other committees and organizations to develop cooperation and efficiency within the City of Lakeville. 1~0. To act as a representative to the public for better lines of communication and citizen input to all parks and recreation matters. • 83317.02 1 RNK:12/28/99 11. To make recommendations to the City Council concerning hunting. Prior to making • a recommendation, input of the Hunting Subcommittee may be solicited and considered. MEMBERSHIP: 1. The Park and Recreation Committee shall be composed of seven (7) members appointed by he City Council for a term of three (3) years. 2. The seven member committee shall serve without compensation. However, the Park and Recreation Committee. may, with the consent of the City Council, ,incur expense that is deemed necessary.. 3: Any member of-the Park and Recreation Committee may be removed from office .with or without cause by a 4/5 vote of the entire City Council 4. Any member of the Park and Recreation Committee who .misses three. (3) consecutive meetings or a total of one-third of all meetings. in a calendar year, due to unexcused absences,. shall automatically be removed from: office without City Council action, and the City Administrator shall notify the member. of his or her removal. Excused absences include: a serious personal or family medical condition, death in the immediate family, or unanticipated. work-related commitment. It shall be the duty of each member to notify the staff liaison or recording secretary if the member will be unable to attend a meeting. 5. One alternate member shall be appointed by the City Council to the Park. and Recreation Committee. The terms of office for alternate members shall be for one year. Alternates are encouraged to attend all meetings and take part in discussions. Alternate members shall act as regular voting members in the absence of any regular member. 6. The Committee shall elect a chairperson, vice-chairperson, secretary, and other subcommittee offices from among its appointed members, for a term of one (1) .year, also any additional committee assignment as may be deemed necessary. PROCEDURE: 1. All proposals to be submitted to the Committee shall normally. be in two .weeks in advance of-the next meeting and shall be placed on the agenda of a regular Committee meeting. Additional information. of any proposal shall be supplied at the request of the Committee. 2. Recommendations of the Committee shall be made as soon as possible. 3. Special meetings may be called by the chairperson of the Committee. The • chairperson shall make a sincere effort to contact all members. 83317.02 2 RNK:12/28/99 . 4. Agenda shall be prepared, published, and sent to .Committee members five (5) days before the next regular meeting. 5. A Committee quorum shall consist of a minimum of four (4) members. 6. The Committee shall normally hold at least one regular meeting each month. It shall adopt rules for the transaction of .business and shall keep a record of its resolutions, transactions, and findings, which record shall be a public record. HUNTING SUBCOMMITTEE: 1. Establishment: A Hunting .Subcommittee of the Park and Recreation Committee is established.. The purpose. of the subcommittee is to advise the Park and Recreation Committee and City Council on hunting related issues, including the establishment of hunting zones. 2. Appointment: The City Council shall appoint three (3) members and one alternate to the subcommittee. Subcommittee members need not be members. of the Park and Recreation Committee.. The Chief of Police shall be the City staff liaison to .the subcommittee. The alternate member of the subcommittee shall vote and act as a member of the subcommittee in the absence of any. regular member. • 3. Office Terms: Terms of subcommittee members shall be two (2) years, except that the term of the alternate member shall be one year. 4. Removal from Office: a. Subcommittee members may be removed from office with or without cause by a 4/5 vote of the entire City Council b. Subcommittee members who miss three (3) consecutive. meetings or a total of .one-third of all meetings in a calendar. year, due to unexcused absences, shall automatically be removed. from office without City Council action., and the City Administrator shall notify the member of his or her. removal. Excused absences include: a serious personal or family medical condition, death in the immediate family, or unanticipated work- related commitment. It shall be the duty of each member to notify the staff liaison or recording secretary if the member will be unable. to attend a meeting. • 83317.02 3 RNK:12/28/99 MEETINGS: 1. The subcommittee shall not have re ular meetin s. Meetin s ma be called t g 9 g Y by he City Council, Park and Recreation Committee, or City staff. 2. Meetings shall be held in the City Council Chambers. 3. A quorum shall consist of a simple majority of the number of duly appointed members. A quorum shall be .necessary to conduct regular meetings. 4. Roberts Rules of Order, Revised, shall govern the conduct of meetings, .except where these rules shall conflict. In the event of conflict, these rules shall take precedence. • 83317.02 q RNK:12/28/99