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HomeMy WebLinkAbout00-037 • RESOLUTION DATE February 22, 2000. RESOLUTION NO. 2000-37 MOTION BY Mulvihill SECONDED BY Sindt RESOLUTION ESTABLISHING A LAKEVILLE AREA ARTS CENTER BOARD WHEREAS, the City Council believes in carrying forth a vision for cultural activities and recognizes the importance of the arts to the Lakeville area community, NOW, THEREFORE, BE IT RESOLVED by the City Council of Lakeville: L BOARD ESTABLISHED.. There is hereby established a Lakeville Area Arts Center Board in the City of Lakeville to advise the City Council on matters pertaining to the promotion, development and accessibility of the arts for all its citizens and to .create an environment for artistic excellence. • 2. PURPOSE AND. SCOPE. The purpose of the Lakeville Area Arts Center Board is to provide fora community- gathering place that fosters creative expression and provides a myriad of artistic and educational opportunities for people of all ages. 3. MEMBERSHIP. The Lakeville Area Arts Center Board shall consist of nine (9) members; .one (1) representative from each of the following: Lakeville Area Art Guild Lakeville Area Historical Society Downtown Lakeville Business Association Independent School District 194 Community Education Lakeville Performing Arts Representatives from these groups shall be nominated by the organizations themselves and approved for appointment by the City Council Resident representative from each of the school districts within Lakeville-- Independent School Districts 192, 194 and 196. Each of the three representatives must reside within the City's corporate boundaries. Youth Representative (age 16-23) maintaining afull-time student status. The Youth Representative shall be a Lakeville resident. Alternate -The alternate shall act as a regular voting member in the absence of any regular member. The term of office for the alternate shall be for one year. The alternate shall be a resident of the City of Lakeville. Board members shall serve without compensation. However, .Board members may, with the consent of the City Council, incur expense that is deemed necessary. Any member of the advisory board may be removed from office with or without cause by a 4/5 vote of the entire City Council. City .Council Member Liaison (Ex-Officio without voting privileges) Staff Liaison -Arts Center Coordinator (Ex-Officio without voting privileges) Terms of Office. Board members shall be appointed by the City Council for terms of three years. In making the initial appointments to the Board, the Council shall appoint three members to one-year terms; three members to two-year terms. and three members to three-year terms. Thereafter, all appointments shall be for three-year terms. 4. DUTIES AND RESPONSIBILITIES. • The duties and responsibilities of the Lakeville Area Arts Center Board are to: a. Raise the awareness and promote the value of arts in the community. b. Advise the Lakeville City Council on the management of the Lakeville Area Arts Center. c. Work with the Arts Center Coordinator to assist in the identification of cultural needs in the community. d. Stimulate participation in and an appreciation of the arts for all area residents. e. Promote programs in the area of cultural activities as an important additional source of recreation for area residents. f. Assist the. Arts Center Coordinator in securing contributions/grants for the programs and operations of the Arts Center. g. Develop an action plan to carry out the goals and objectives of the Board. h. Work with the Arts .Center Coordinator to plan, implement and evaluate performing arts events at the Arts Center. i. Work in an advisory capacity. with the Lakeville Area Arts Center Coordinator in the formulation of an annual budget. j. Work with the Arts Center Coordinator in the development and review of a capital improvement budget and other long range plans.. k. Review initiatives prepared by Arts Center Coordinator offering feedback and support of marketing plans. 1. Keep itself advised as to activities of other municipalities, school districts, • regional, state and federal agencies concerning matters pertaining to the arts. 1 • 5. .ORGANIZATION. Meetings. The Board shall hold a regular monthly meeting(s). Special meetings may be held at the call of the Chairperson of the Board. The regular meeting in January of each year shall serve as the organizational meeting of the Board. Quorum Voting. A simple majority of the members then holding office shall constitute a quorum for the transaction of Board business. All questions presented for a vote of the Board shall be decided by a simple majority of those present. Attendance. Any. member of the board who misses three (3) consecutive meetings or a total of one-third of all meetings in a calendar year, due to unexcused absences, shall automatically be removed from office without City .Council action, and the City Administrator shall notify the member of his or her removal. Excused absences include: a serious personal or family medical condition, death in the immediate family, or unanticipated work-related commitment. It shall be the duty of each member to notify the staff liaison or recording secretary if the member will be unable to attend a meeting. Officers: The members of the Board, at their annual meeting in January of each year, shall elect from their membership, by majority vote, a Chairperson, Vice- Chairperson and Secretary to serve for the ensuing year. If the office of Chairperson is vacated by resignation. or any other reason, the Vice-Chairperson shall become • Chairperson and a new Vice-Chairperson shall be elected by a majority vote of the Board membership. A vacation of the office of Vice-Chairperson shall also be filled by election. No Board member shall serve as Chairperson for more than two consecutive terms. Duties: Chairperson -The Chairperson .shall preside at all meetings of the Board and attend Council meetings when items relevant to the role of the Board are before the Council. Vice-Chairperson -The Vice-Chairperson shall perform the functions of the Chairperson in the event of the tatter's absence. Secretary -The Secretary shall insure that a permanent record of all meetings of the Board is maintained and shall perform such other duties as are directed by the Board. Committees: The Chairperson, with the approval of the Board, may create committees and name members to serve on the committees as needs arise. Each committee will report its activities or recommendations to the full Board. The committee shall cease to exist when the task is complete. Order of Business: The order of business will be conducted by "Robert's Rule of Order, Revised". The business year shall be from January 1St through December 31St. BE IT FURTHER RESOLVED that the City Council of the City of Lakeville hereby establishes a Lakeville Area Arts Center Board to advise them on matters pertaining _ to the promotion, development and accessibility of the arts for all its citizens and to create an environment for artistic excellence. DATED this 22nd day of February, 2000. CITY OF LAKEVILLE D e Zaun, y r TEST Carlene Friedges, City Cl k