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HomeMy WebLinkAbout00-028 i CITY OF LAKEVILLE RESOLUTION DATE: February 22, 2000 RESOLUTION NO.: 2000-28 MOTION BY Sindt SECONDED BY: Luick A RESOLUTION ESTABLISHING RULES AND RENTAL FEES FOR USE OF CITY PARK FACILITIES, BUILDINGS AND PROPERTY WHEREAS, the City has a need to establish a rules and rental fees schedule for use of City parks, facilities, buildings and property and school fields which are scheduled by .the Lakeville Parks and Recreation Department; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Lakeville that the following policy of the City asset forth below shall be adopted: 1. FIELD/ATHLETIC FACIL/TY RENTALS A. General Rental Information: • When reserving Lakeville Parks and Recreation facilities for athletic tournaments, league play and/or approved special .events, sponsors will be required to provide proof of general liability insurance coverage at a minimum amount of $500,000 for property damage and bodily injury naming the City of Lakeville as an additional insured on the policy. The sponsor will also be required to sign a Facility Usage Release and Indemnification Agreement. These documents are due a minimum of two weeks prior to the scheduled activity. School field reservations must name the City of Lakeville and ISD #1.94 as additional insured. • All costs of extra portable toilets and cleanings for athletic and/or special events will be paid for by the sponsoring organization. • Lakeville Parks and Recreation, School Districts 192, 194 and 196, and Athletic Associations from Lakeville, Rosemount and Farmington serving Lakeville residents are exempt from the field/facility rental fees. • MAINTENANCE FEES: The following adult leagues will be subject to a $50.00 .per-team maintenance fee: Lakeville Women's Softball Association, Lakeville Men's Softball Association and Lakeville Parks .and Recreation sponsored leagues. Fees are due by June 30t" of each year. • GROUP SUPERVISION: Use of field or facility must be under competent adult (age 18 or over) supervision throughout the duration of the rental. B. Athletic Tournaments: 1. .Tournament fees for an individual team currently participating in a Lakeville league shall be $150.00 per weekend (Saturday and Sunday, and Friday if fields are available) Resolution Establishing Rules and Rental Fees Page #2 2. Fees for all other groups with the exception of those listed in B.6. shall be as follows: + $35.00 per field per weekend day. • $25.00 per field per weekday (8:00 AM - 2:00 PM.) • $300.00 per weekend (Saturday and Sunday, and Friday if fields are available.) Tournament fees for Aronson Park include use of fields 1-9 and concession stand. Use of the concession stand at Aronson Park is granted on a first- come, first-served basis. • Light fee: $10.00 per field per day 3. All tournaments willbe governed by MRPA/USSSA rules and regulations. Other state and national sanctioning bodies' rules and regulations may be considered after review by Parks and Recreation Director. All tournaments will also adhere to City of Lakeville rules and regulations governing park department facilities (Exhibits A and B.) 4. All tournament names must be listed on the tournament application exactly as they will appear in publications. Any tournament name changes without prior written permission from the Parks and Recreation Dept. is cause for tournament cancellation, relinquishment of tournament fees and denial of future tournament applications to Lakeville Parks and Recreation. 5. A reservation is not confirmed until the. application, proof of insurance and payment of fees and/or $150.00 security deposit is received. .The security deposit will be retained until after reserved use. A check will be issued to return the security deposit based on the condition of the facility following the reservation. 6. The following tournaments will be exempt from fees but are required to submit a security deposit: • The Lakeville Jaycees tournament • The Lakeville Lions tournament • The Pan-O-Prog tournament • Lakeville Athletic Association tournaments • Rosemount Area Athletic Association tournaments • VFW Post 210 tournament • Lakeville Soccer Association 7. Independent School Districts 192, 194 and 196 and Lakeville Park and .Recreation Department sponsored tournaments are fee and security deposit exempt. 8. Each tournament and sponsor shall abide by the attached rules and fees and a written agreement shall be executed between the sponsor and the City, setting forth. the fee and terms for the use of the park. The attached rules and regulations are identified as "EXHIBIT A". 9. A limit of two tournaments per year may be sponsored by any single non- Lakeville organization unless authorized by the Parks and Recreation Director. Resolutions/Rules-res/Rev.02/22/00 z Resolution Establishing Rules and Rental Fees Page #3 10. League play at Aronson Park will have priority on Friday nights. Those fields not • being used for league play are available for tournament play. C. Softball Or Baseball Field: • Aronson Park: $35.00 per field. per weekend day $25.00 per field per weekday (8:00 AM - 2:00 PM.) Lights: $10.00 per field per day • All other fields: $25.00 per field .per day • Quigley-Sime and King Park are designated for Lakeville Baseball Association play only. D. Soccer Field: • $35.00 per field per day • Special soccer field striping cost per field: $50.00 • Special field striping will be done by the Park Maintenance Dept. with three days notice, if necessary and if time is available. • Tournaments are available only for organizations/teams affiliated with Lakeville Athletic Associations. E. Tennis Court: • $10.00 per hour F. Ice Rink: • • $9.00 per site per hour for reservations during normal park hours, when available. • $5.00 per rink per hourfor lights. G. In-Line Skating Rinks: • $9.00 per rink per hour • Lights: $5.00 per rink per hour. • .Parties interested. in reserving a rink(s) .may do so during normal park hours. • Lakeville. Hockey Association may reserve rink for dryland use. LHA is exempt from rink fee, but required to pay a lighting fee. ll. SHELTER /.BUILDING RENTAL A. The following fees have been established for open shelter rental: • Resident -Private 35.00 per day • Nonresident -Private 60.00 per day • Lakeville Business Up to 50 people 60.00 per day 51 to 100 people 85.00 per day 101 to 200 people 110.00 per day Over 200 (300 maximum). 135.00 per day • Non-Lakeville Business: Up to 50 people 110.00 per day 51 to 100 people 160.00 per day 101 to 200 people 210.00 per day Over 200 (300 maximum) 260.00 per day Resolutions/Rules-res/Rev.02/22/00 Resolution Establishing Rules and Rental Fees Page #4 • B. The following fees have been established for rental of enclosed shelters including meeting rooms at North Park, Foxborough Park, Parkview Park and Ritter Farm Park Environmental Learning Center. • Resident -Private 50.00 per day • Nonresident -Private 75.00 per day • Lakeville Business 75.00 per day • Non-Lakeville Business 125.00 per day C Reservation of these rooms will be limited to groups of 40 persons or less at Foxborough, North Park and Parkview Park, 30 persons or less at Ritter Farm Park Environmental Learning Center. Specific guidelines for rental of Ritter Farm Park Environmental Learning Center are identified in uEXHIBIT C." D. Churches within Lakeville or in communities which border the City of .Lakeville and whose .membership consists primarily of Lakeville residents will be considered "Resident-Private" groups. E. Independent School District #194, Parkview Elementary, North Trail Elementary, RAAA, LAA, Lakeville nonprofit civic organizations, Lakeville non-profit youth organizations, and City of Lakeville employee organizations .are fee and security deposit exempt for shelter and building rentals. Other non-profit organizations are required to submit a security deposit and may apply for a fee exemption. F. Non-profit groups located outside of Lakeville but serving the Lakeville area will be • considered Resident-Private for establishment of fees and will pay a $100.00 security deposit. G. Parks and park facilities classified as "Neighborhood Parks" can be reserved for picnics, etc. by their respective neighborhood groups at no charge. A security deposit will be required. H. When possible, a park ranger will meet with the group when they arrive, occasionally check on them during their stay, and inspect for damage before they leave. The group supervisor is responsible for making sure the reserved area. is cleaned. I. Groups may rent a maximum of one shelter per day, unless special permission is granted by the Parks and .Recreation bept. J. A group requesting use of the facility must be under the supervision of a competent adult (age 18 or over) throughout the duration of the rental. K. Telephones are available in the. buildings for emergency use only at Aronson, Foxborough, Parkview, and North Park shelter buildings and at Ritter Farm Park ELC. In case of an emergency, please dial 9-911. L. Set-up of a portable shelter/tent at a park site will require permission of the Parks and Recreation Director. Resolutions/Rules-res/Rev.02/22/00 Resolution Establishing Rules and Rental Pees Page #5 • lll. RESERVATION AGREEMENTS: A. Following a reservation request, a contract will be sent to the applicant. The group sponsor will also be required to sign a Facility Usage .Release and. Indemnification Agreement. The Parks and Recreation office must. receive rental contract, fees and security deposit by the date indicated on the rental contract. A reservation wi{{ then be confirmed. An insurance certificate, where applicable, is due a minimum of two weeks prior to the scheduled event. B. A $100.00 security deposit will be required of all groups not listed in 11.E. reserving. space in the parks. The facility will be inspected immediately after the event and provided there are no damages, the security deposit will be returned within 30 days. Any damages incurred to City park property while under reserving party's supervision shall be paid... for by the reserving party. Security deposit for field/ athletic facility is $150.00. C. Groups wishing to reserve space in certain parks shall abide by the attached rules and regulations (EXHIBITS A & B.) A written contract including a Facility Usage Release and Indemnification Agreement shall be executed between. the sponsor and the City setting. forth the terms for the use of the park. The person reserving the facility or an authorized representative of the group shall sign this contract. The attached rules and regulations are identified as "EXHIBIT B". . IV. REFUND POLICY A. The refund policy for canceled reservations shall be: .Cancellation 30 days in advance - $10.00 cancellation fee Cancellation 29-14 days in advance - 50% of rental fee Cancellation 13-0 days in advance - No refunds B Refunds due to inclement weather on the day of the event will not be given. For this reason, when making a reservation, the group should consider the size of the reserved shelter in relation to the size of the group. V KEY CHECK-OUT POLICY: A. .The person requesting the key must have a reservation to use the facility. B. There will be a $10.00 security deposit per key for each key checked out. C. If the key is returned to Lakeville Parks and Recreation in seven (7) days or less, the security deposit will be refunded upon receipt of the key. If the key. is returned in more than seven (7) days, the security deposit will be deposited. and will be reimbursed by check approximately two to three weeks after return of the key. The maximum length of time a key may be checked out is four (4) months. If a key is not returned within four months, the key holder is subject to loss of the $10.00 security deposit. D. Key holders returning keys after the designated due date-may be ineligible to check out keys • in the future. Resolutions/Rules-res/Rev.02/22/00 Resolution Establishing Rules and Rental Fees Page #6 VI. EQUIPMENT RENTALS A. Picnic tables are available for rental from the Parks and Recreation Department. A fee of $5.00 per picnic table will be charged, along with a $25.00 deposit per table. Vll. CAMPING A camping fee for designated areas and parking lots is required along with a special permit issued at the discretion of the Parks and Recreation Director. Only camping which is associated with special events, such as softball tournaments, Pan-O-Prog, etc., will be considered. • Antlers Park: (8:00 PM to 9:00 AM) 15.00 per night • Aronson Park: (6:00 PM to 9:00 AM) 15.00 per night • North Park: (6:00 PM to 9:00 AM) 15.00 per night • King Park: (6:00 PM to 9:00 AM) 15.00 per night Vl//. RENTAL OF MISCELLANEOUS PARK EQUIPMENT OR FACILITIES Miscellaneous equipment and facilities may be rented at the discretion of the Parks and Recreation Director, who will set the appropriate fee. ADOPTED by the Lakeville City Council this 22"d day of February 2000. • CITY OF LAKEVILLE Dua e R. Zaun, Mayor ATTEST: harlene Friedges, City CI r Resolutions/Rules-res/Rev.02/22/00 Resolution Establishing Rules and Rental Fees Page #7 EXHIBIT "A" RULES AND REGULATIONS FOR SOFTBALL AND BASEBALL TOURNAMENTS 1. The. Lakeville Park Maintenance Department will provide normal Friday field maintenance. .All field markings and additional maintenance will be the responsibility of the sponsoring team. (Normal maintenance includes grass cutting, infield dragging and outfield line painting, as required.) 2. The sponsoring team will be responsible for traffic and parking control. Only vehicles. used for maintenance for the athletic tournament will be allowed on turf areas. All other vehicles will be restricted to parking areas. No cars may be parked around the concession/community center area. Use of pathways by motorized vehicles should be only for the transportation of supplies to the building. 3. Sponsors of State, Regional and National tournaments which are held at Aronson Park, Quigley-Sime Park, North Park and King Park may request special permission to charge fees at their tournaments, which may be granted by the City Council. Requests to charge fees must be made a minimum of eight (8) weeks prior to the tournament date. Residents who wish to enter said tournament sites for reasons other than tournament activities shall not be charged a fee. 4. Supervision and Permit Possession: The host/sponsor will be responsible for having an on-site supervisor who is a competent adult, age 18 or older. This person will .have the facility permit in their possession and will be responsible for informing his/her tournament members of arrangements and rules. 5. The sponsoring team or organization will be responsible for trash pick up at the end of Friday's, Saturday's and Sunday's games. Sponsoring teams or organizations reserving Aronson Park will be responsible for . placement of all full trash barrels along the east side of the shelter building both Saturday and Sunday. The sponsoring team or organization will be responsible for placement of full trash bags into dumpster at the end of each tournament day. Failure to comply with this rule on a daily basis may be cause for loss or reduction of security deposit. 6. The tournament sponsor must make sure bases are put back in Aronson Park's northeast storage room at the end of each day. 7. Grilling is not allowed at any indoor park facilities. At Aronson Park grills may be placed outside the concession area on the east side of the shelter building. Protective measures must be implemented to prevent grease drippings on park trails, concrete or turf areas. Groups must properly dispose of grease, charcoal and ash. 8. All park amenities such as picnic tables, playground equipment, fire grates and bleachers must remain in their present locations. The moving of any property will require additional permission. 9. Appropriate building keys must be signed out from the Parks and Recreation Dept. at the Lakeville City Hall the last business day before the tournament and returned no later than three (3) days following the tournament. A $10.00 deposit is required for each key. 10. IT IS UNLAWFUL FOR ANY PERSON TO POSSESS OR CONSUME INTOXICATING BEVERAGES, WITH THE EXCEPTION OF BEER, ON ANY PARK PROPERTY. GLASS CONTAINERS OF ANY TYPE ARE ILLEGAL! TOURNAMENT SPONSORS ARE RESPONSIBLE FOR MAKING SURE THIS RULE IS ENFORCED. 11. During approved adult softball tournaments at Aronson Park in which Lakeville Lions Club is authorized to conduct beer sales, tournament participants and spectators are not permitted to bring beer into Aronson Park. Each tournament sponsor is required to clearly state on all publicity forms that beer may not be brought into the park. The Lakeville Police Department will be responsible for enforcing this rule. Resolutions/Rules-res/Rev.02/22/00 EXHIBIT "A" (continued) RULES AND REGULATIONS FOR USE OF-BUILDINGS AT ARONSON PARK, NORTH PARK, FOXBOROUGH PARK AND PARKVIEW PARK 1. Arrangements for entering the building can be made with the Parks and Recreation .Dept. prior to the. day of the event.. A key to the building must be signed out the last working day before the reservation and returned no later than three (3) days after the reserved date. A $10.00 deposit for each key will be required. 2. Kitchen (where applicable) should be left completely cleaned: • Floors washed • Cupboards all cleaned • Counters all washed • Walls cleaned • Stove completely cleaned inside and out The sponsoring organization will be responsible for cleaning up all trash and placing full trash bags into dumpster following the rental period. 3. Bathroom area: • Floors, sinks and urinals should be cleaned. • All trash removed from bathroom must be put into the dumpster provided. • 4. Community room: • Vacuum floor 5. No group may reserve the facility for regularly scheduled meetings or classes. ALCOHOL AND TOBACCO PRODUCTS ARE PROHIBITED WITHIN THE BUILDINGS AT NORTH PARK, FOXBOROUGH PARK, PARKVIEW PARK AND RITTER FARM PARK ELC. BEFORE LEAVING: • Check to see that all running water is shut off. • Make sure all lights and electrical appliances are turned off. • Make sure all doors and windows are securely locked. • (Please note that the outside restroom doors at North Park remain .open daily from May through September.) • Inspect area around building for litter and other debris; dispose of properly. Violation of City ordinance by a member of a group. using a City park. shall result in • immediate expulsion of the entire group. (Ord. 324, sec. 3, 7-6-8~ See attached Exhibit "D." Resolutions/Rules-res/Rev.02/22/00 EXHIBIT "B" . RULES AND REGULATIONS FOR USE OF CITY PARKS 1. Rental groups are to use only those- areas designated for group picnics. Facilities. such as .softball fields, horseshoe pits and volleyball courts are available unless. already being used by the general public. or for league play. 2. Rental groups will be responsible for cleanup of trash and debris in areas reserved for their activity. 3. Amenities such as picnic tables, benches and .other park property must remain in their present location. The movingof any property wilt require additional permission. 4. A group supervisor will be responsible for controlling all members of said rental group. Any violations to City ordinances will result in automatic cancellation of the rental group contract and the group will be asked to leave City property. 5. All motor vehicles will be parked in designated parking areas unless prior arrangements have been made. If an event is being .catered, a group leader must meet with a member of the park staff for specific instructions on entering the park, parking, etc. 6. Only groups consisting of 300 people or less will be considered for rental of designated • areas. 7. It is unlawful for any person to use drugs or consume intoxicating liquors within City parks, with the exception of beer. Tobacco and intoxicating liquor, including beer, are prohibited in the buildings at North Park, Foxborough Park, Parkview Park, and Ritter Farm Park ELC. 8. GLASS BEVERAGE CONTAINERS are prohibited in City parks. 9. City of Lakeville park hours are 6:00 AM to 10:00 PM, unless .otherwise posted. 10. Fires are allowed only in designated areas. Fires must be completely extinguished before leaving the area. 11. Dogs in Lakeville parks are required to be controlled by a leash or strict voice command. Pet owners are also required by ordinance to clean up any droppings left by their animals. 12. Pig roasters are limited. to drip-proof, sel# contained units and are restricted to the gravel area near Shelter A at Antlers Park. Protective measures must be taken to make sure no grease is dripped on any park grounds or facilities. Pig roasters are .prohibited at all other City parks. Use of specialized cooking units must .receive prior authorization from the Parks and Recreation Director. . 13. Motorized (except authorized maintenance/emergency) vehicles are not allowed in the park under any condition. and may not use the bike trails for transporting items to the picnic areas. Resolutions/Rules-res/Rev.02/22/00 14. Directional signs, banners, balloons and other decorations or group picnic markers are . prohibited from being placed on public property. 15. Remote controlled model airplanes as well as airborne rockets and missiles are prohibited in all Lakeville parks due to safety, concerns. Permission for special events involving model airplanes or boats may be given by the City Council upon receipt of suitable application and presentation of appropriate certificate of insurance. 16. Golfing is prohibited within all City parks. 17. Parasailing is prohibited on or adjacent to all City of Lakeville lakeshore property, beaches, or boat launches, i.e. Antlers Park, Ritter Farm Park, Valley Lake Beach, Caspersen Park and Orchard Lake Beach. 18. Moonwalks, dunk tanks, animal rides, and other amusement type facilities are prohibited unless associated with a major City event and given prior permission by the Parks and Recreation Director and/or City Council. 19. Non-Lakeville Parks. and Recreation Department sponsored, fee based classes must request use of park facilities. Permission to use the parks will be considered on a case by case basis. A fee and/or liability insurance may be required for the reservation depending upon the class content. • Resolutions/Rules-res/Rev.02/22/00 EXHIBIT "C" RITTER FARM PARK ENVIRONMENTAL LEARNING CENTER The Ritter Farm Park Environmental Learning Center (ELC) is available for use according to the guidelines below. Details regarding rental fees and refunds are listed in Section B., Shelter/Building Rental, in the attached Resolution. 1. Ritter Farm Park ELC is available for use as a supplemental classroom setting for associated environmental learning opportunities; for presentations to groups studying nature and the environment; command headquarters for survival skills training; and for scout groups of up to 30 persons. No group may reserve the facility for regularly scheduled meetings. Ritter Farm Park Environmental Learning Center will not be available for use by private groups or for parties unless by special permission of the Parks and Recreation Director. 2. Reservations are accepted only for groups of 30 or less. A group requesting use of the facility must be under competent adult (18 or over) supervision throughout the duration of the rental. If children are present, proper parental or supervisory control is required. Children should not be permitted to roam the building or grounds unsupervised. 3. Use is permitted only during regular park .hours, from 6:00 AM until 10:00 PM. Overnight use is not allowed. 4. Onl the main floor of the buildin is available to user groups. Access to second floor. and Y g basement Levels is strictly prohibited. 5. Parking for no more than two group coordinators or handicapped persons is permitted next to the Environmental Learning Center. All other participants must park in the lower parking lot 6. A limited number of tables and chairs are available. Please specify the number of tables and chairs needed when making your reservation. 7. No food may be prepared inside the building. Outside grills may be used and food may be served inside the building. 8. No tobacco or alcoholic beverages are permitted in the building. 9. After use, it is the group supervisor's responsibility to leave the room in the same condition as when they arrived. As needed, these duties should be completed: • vacuum • wipe tables • clean restrooms • sweep the deck and steps Cleaning supplies and a vacuum cleaner are available in the closet adjacent to the meeting room. Resolutions/Rules-res/Rev.02/22/00 R • RITTER FARM PARK ENVIRONMENTAL LEARNING CENTER (continued) 10. Displays or posters may be hung only on the corkboard. They may not be tacked, taped or hung on the walls. 11. The ELC must be locked when your group is not inside or very near the center. 12. All doors and windows must be locked when leaving the building. 13. During cold .weather, the group supervisor may adjust the thermostat to achieve a comfortable temperature. It is located across the hallway from the restrooms. Please turn the thermostat up to no more than 68 degrees during your stay, and down to 55 degrees when leaving. 14. A building key may be checked out at the Parks and Recreation Department at City Hall. A $10.00 deposit is required. The key must be returned no later than three (3) working days after the rental date. 15. To help preserve Ritter Farm Park in its natural state, park visitors are prohibited from picking or removing wild flowers, plants or vegetation. Visitors are also prohibited from disturbing. wildlife within the park. 16. A Facility Usage Release and Indemnification Agreement must be signed by the group supervisor prior to use for the purpose of absolving the City from all liability claims in the event of an accident or injury while using the facility. The user shall agree to pay for damages incurred to City property or equipment while using the facility. Resolutions/Rules-res/Rev.02/22/00