HomeMy WebLinkAboutItem 06.kJune 30, 2011
Proposed Action
Staff recommends adoption of the following motion: Move to award the contract for City
Improvement Project No. 08 -09 to Barber Construction, Inc. with a bid in the amount of
$178,279.50.
Overview
At its June 6, 2011 meeting, the Lakeville City Council approved plans and specifications
for the Safe Routes to School project, City Improvement Project No. 08 -09.
On Tuesday, June 28, 2011 at 2:00 p.m. the City received two bids for the Safe Routes to
School project. The bids ranged from a low bid of $178,279.50, submitted by Barber
Construction, Inc. to a high bid of $182,500.50. The low bid was over the Engineer's
estimate and $35,279.50 over the construction grant amount of $143,000. The Minnesota
Department of Transportation reviewed the bids and approved additional SRTS funding in
the amount of $35,27930 to cover the actual cost of the construction and authorized us
to proceed with the project.
Primary Issues to Consider
The City will be responsible for any cost overruns above the contract amount of
$178,279.50.
Supporting Information
• Bid Tabulation
• Bid Abstract
• Email correspondence from Minnesota Department of Transportation
• Jun 6, 2011 City Council Agenda Memo
Keith H. Nelson
City Engineer
cc: Barber Construction, Inc.
Financial Impact: $ 0 Budgeted:
Related Documents (CIP, ERP, etc.):
Notes:
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JULY 5, 2011 CITY COUNCIL AGENDA ITEM
RECEIVE BIDS AND AWARD CONTRACT
Safe Routes to School
City Improvement Project 08 -09
Source: MnDOT
Item No.
RESOLUTION AWARDING CONTRACT FOR
Safe Routes to School
City Improvement Project 08 -09
WHEREAS, the City of Lakeville received sealed bids on Tuesday, June 28, 2011 at 2:00
p.m. for Safe Routes to School, City Improvement Project No. 08 -09; and
WHEREAS, the lowest responsible bid was from Barber Construction, Inc.
NOW, THEREFORE, LET IT BE RESOLVED by the City Council of the City of Lakeville,
Minnesota:
That the City Council hereby awards the contract to the lowest responsible bidder that
meets all the bid requirements, Barber Construction, Inc., with a base bid in the amount of
$178,279.50. The construction is proposed to be completed as specified in the contract
documents.
APPROVED AND ADOPTED this 5 day of July, 2011.
ATTEST:
Charlene Friedges, City Clerk
CITY OF LAKEVILLE •
RESOLUTION NO
CITY OF LAKEVILLE
By:
Mark Bellows, Mayor
CONTRACTOR
BID BOND
(5%)
TOTAL BASE
Barber Construction, Inc.
X
$178,279.50
McNamara Construction
X
$182,500.50
BIDS OPENED: TUESDAY, JUNE 28, 2011 AT 2:00 P.M.
ENGINEER'S ESTIMATE: $ 150,143.25
I hereby certify that this is a true and correct tabulation of the bids as received on:
Tuesday, June 28, 2011 at 2:00 P.M.
DATE
Charlene Friedges, City Jerk
Safe Routes to School
City of Lakevile Project No, 08 -09
S.P. No. 188- 591 -002
Minnesota Project No SRTS 1910 (164)
/
BID TABULATION
CITY OF LAKEVILLE
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From: Erickson, Dan (DOT) [mailto:dan.erickson@state.mn . us]
Sent: Thursday, June 30, 2011 9:52 AM
To: DuChene, Mark
Cc: Rosheli, Lynnette (DOT); Yang, Mao (DOT); Tomasevich, Dmitry (DOT)
Subject: FW: FW. 188 - 591 -002
Mark — Metro State Aid concurs in the award of SP 188-591-002 to Barbar Construction, inc.. There will
be an additional $35,279.50 of SRTS funding added to the original funding amount. if you have any
questions feel free to contact myself or Dmitry. Thank you,
dan.eri0(5on @state,mn.us
Mn /DOT - Metro District State Aid
Federal Aid Engineer
Phone: 651 -234 -7763
fax: 651 -234 -7765
From: Tomasevich, Dmitry (DOT)
Sent: Thursday, June 30, 2011 9:24 AM
To Erickson, Dan (DOT)
6/30/2011
Subject: FW: 188 - 591 -002
Dan,
City of Lakeville SRTS project.
Enain_eers Est imate $150,143.25
Low Bid $178,279.50
SRTS Federal Funds — Construction 5143,000.00
Additional SRTS Funds requested $ 35,279,50
Based on the below justification, 1 recommend to allow City of Lakeville to proceed with award.
In discussion with Lynnette Roshell and Mao Yang, they have agreed to fund the additional $35,279.50 SRTS funds, This
will be reflected in the Final Funding Summary'for this project.
Let me know if you need to see any additional information.
Dmitry Tomasevic"., P.E.
Federal Aid Project Manager
Mn/DOT Metro District
Of =ice 65 2 234 -7776
dmitrv.tomasevich@state.mn.us
June 1, 2011
JUNE 6, 2011 CITY COUNCIL AGENDA ITEM
APPROVE PLANS AND SPECIFICATIONS AND SET BID DATE
Safe Routes to School
City Improvement Project 08 -09
Proposed Action
Staff recommends adoption of the following motion: Motion to approve the final Plans and
Specifications and the Notice to Bidders with a bid date set for June 28 2011, at 2:00
p.m. for Safe Routes to School, City Project 08 -09.
Overview
Safe Routes to School is a program created through the federal transportation bill
designed to improve the condition and quality of bicycling and walking to school. The City
applied for and was granted a grant in the amount of $175,000. This included $143,000
for construction, $3,000 for education and enforcement, and $29,000 for engineering.
On August 16 2010, the Council approved the Agency Agreements allowing MnDOT to
act as the City's agent in accepting federal aid in connection with the Safe Routes to
School improvements. Per these agreements City Staff has completed plans and
specifications for trail /sidewalk improvements at Cherry View Elementary School, Century
Middle School, McGuire Middle School, 1F, Kennedy Elementary School & Oak Hills
Elementary School within ISD 194 as well as Parkview Elementary School within ISD 196
and North Trail Elementary School within ISD 192. A push button activated advanced
warning flashing pedestrian crossing system will also be installed at the intersection of
175 Street and Highview Avenue. On May 27 2011 the City received authorization of
the project from the FHWA and was authorized to proceed towards bidding.
Attached is a resolution approving the final Plans and Specifications and the Notice to
Bidders. Advertisement will occur in the Construction Bulletin on June 6th and 20th and in
the Dakota County Tribune on June 2nd.
Primary Issues to Consider
The approved grant allocated $143,000 towards construction costs based on cost
estimates completed in 2008, any bid amount over $143,000 will be required to be paid
with local funds.
Supporting Information
• Notice to Bidders
• Engineer's Estimate
Keith H. Nelson, City Engineer
Item No.
Financial Impact: Budgeted: Y/N Source:
Related Documents (CIP, ERP, etc.):
Notes: