HomeMy WebLinkAboutItem 06.lAugust 1, 2011
Proposed Action
Overview
Primary Issues to Consider
• None
Supporting Information
• The agreements are attached.
Tom Barnard
Lakeville Area Arts Center Coordinator
Item No.
APPROVAL OF PERFORMANCE AGREEMENTS FOR THE LAKEVILLE AREA ARTS
CENTER
Staff recommends adoption of the following motion: Move to recommend approval of
performing agreements with the following individuals for the Lakeville Area Arts Center.
Performers
• AudioBody /Jason Tardy performing a concert on Saturday, September 10,
2011
• Home Free performing a concert on Saturday, March 10, 2012
Passage of this motion will result in confirming the staff needed to offer programs
advertised in the Park and Recreation brochures and the LAAC playbill.
The Lakeville Area Arts Center offers activities to the public as advertised in the
Lakeville Park and Recreation brochures and the LAAC Playbill. Performers are
contracted to for concerts as advertised.
Financial Impact: $ Budgeted: Y/N Y Source:
Related Documents (CIP, ERP, etc.): 2011 Parks & Recreation and Arts Center
Brochure and LAAC playbill.
Notes:
9ow
►RTIST$
WC
44167 310 Avenue • Russell, IA 50238 • 641- 203 -4100 • www.dowartists.com
Event Agreement
This Event Agreement (this "Agreement "), dated this June 16, 2011 is by and between
AudioBody /Jason Tardy 8 Sunrise Trail, Turner, ME 04282 (hereinafter referred to
as "Artist "), through their artist representative Dow Artists, Inc., 44167 310 Avenue,
Russell, Iowa 50238 and Lakeville Area Arts Center (hereinafter referred to as
"Purchaser ").
The Artist and Purchaser hereby agree as follows:
1. Event Information: Saturday, September 10, 2011
• Concert: 7:30 — 9:00 p.m. with 15 minute
intermission
• Outreach: Juggling show in the schools
either Thursday or Friday, Sept. 8 or 9
(30 -45 minute school show)
2. Contact Person:
3. Performance Location:
Tom Barnard
Lakeville Area Arts Center
952/985 -4641 (work)
952/985 -8831 (home)
952/457 -0108 (cell)
tbarnard(aci.lakeville.mn.us
Lakeville Area Arts Center — Seating: 300
20195 Holyoke Avenue
Lakeville, MN 55044
4. Compensation: $4,000 plus 1 hotel room for 1 night
Dow Artists, Inc. Event Agreement — Page 1 of 3
AudioBody — Lakeville, MN 9/11
4. Purchaser will make payments by Company Check, Certified Check, Money
Order, Bank Draft or Cash (U.S. Currency) as follows:
a) A $800 deposit shall be paid by PURCHASER via a company or certified check
by 15, 2011, payable to the ARTIST'S AGENT: Dow Artists, Inc. (Tax ID #20-
1813 79).
a) The balance of $3,200 shall be paid by PURCHASER in University check, cash or
certified check no later than Saturday, September 10, 2011 prior to the evening
show, payable to the ARTIST: Jason Tardy (Tax ID # 006 -82- 0467).
THERE ARE TO BE NO DEDUCTIONS FROM THE AGREED PRICE FOR
ANY REASON WHATSOEVER.
5. Hotel Details and Special Requirements:
- Number of Artists: 2 (Jason and Matt Tardy)
- Required Stage Equipment: See attached Riders that are an integral
part of this agreement.
- Artist will retain 100% merchandise sales.
- Hospitality: Please see attached Rider
6. Special Conditions: Complimentary Tickets — 2 pairs of tickets to be held for
AudioBody and/or Dow Artists, Inc. for the public performance.
7. Additional Terms: The attached Technical Rider and Hospitality Rider contain
additional terms that are part of the Agreement and are incorporated herein.
8. Force Majeure: The ARTIST or PURCHASER shall not be liable for failure to
present if such failure is caused by or due to the physical disability of the ARTIST or
regulations of public authorities, labor difficulties, civil tumult, strike, epidemic, fire,
bomb scares, blackout, interruption or delay of transportation service, or any cause
beyond control of the PURCHASER or ARTIST.
Dow Artists, Inc. Event Agreement — Page2 of 3
AudioBody — Lakeville, MN 9/11
9. Cancellation Policy: In the event that the PURCHASER cancels this agreement,
with or without good cause, the PURCHASER and ARTIST agree to
negotiate in good faith to arrive at a mutually satisfactory alternative date for
the Performance, and if such negotiations are not successful, the
PURCHASER understands and agrees that it shall pay 50% of the
COMPENSATION ( #4 above) made under this agreement as liquidated
damages, and that it shall reimburse ARTIST for any out -of- pocket expenses
incurred prior to the date of cancellation, and in that event the PURCHASER
and ARTIST shall have no further obligation to each other.
In the event that the PURCHASER cancels this agreement within sixty (60)
days of the event, with or without good cause, the PURCHASER and ARTIST
agree to negotiate in good faith to arrive at a mutually satisfactory alternative
date for the Performance, and if such negotiations are not successful, the
PURCHASER understands and agrees that it shall pay 100% of the
COMPENSATION ( #4 above) made under this agreement as liquidated
damages, and that it shall reimburse ARTIST for any out -of- pocket expenses
incurred prior to the date of cancellation, and in that event the PURCHASER
and ARTIST shall have no further obligation to each other.
10. Disputes: This agreement shall be governed by, construed and enforced in
accordance with the laws of the State of Iowa. All disputes, claims, and questions
regarding this agreement will be handled in the state of Iowa.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT as of the
date first written.
Presenter
(Date)
ow Artists, Inc. Signature)
(Date)
614,
Event Agreement should be signed and returned along with the deposit by July 15,
2011 to: Dow Artists, Inc. 4417 310 Avenue Russell, IA 50238
Dow Artists, Inc. Event Agreement — Page 3 of 3
AudioBody — Lakeville, MN 9/11
AudioBody Tech and Hospitality Rider
CONTACT INFORMATION:
If you have questions about the information in this rider you may contact:
Jason Tardy Email: jason(a}audiobody.com Ph: 866 - 584 -4532 Cell: 585 - 329 -0165
Please attach your theatre's technical package to a signed copy of this rider and send with signed contracts. Please
be sure to include the name, phone, and fax and email address of the hall's technical director, or whomever
AudioBody should contact to coordinate load -in /tech /rehearsal and other details.
These requirements are typical for an AudioBody performance; however, they will make every effort to accommodate
unusual circumstances. These requirements are subject to change depending on facility and situation of the
perfom7ance.
BILLING /PROMOTION:
1. All promotion for the performance shall refer to the Artists as "AudioBody ".
2. High quality photos, printable posters and more information to promote your event can be found at
http://www.audiobody.com/press/
STAGE:
1. The floor should be free from splinters, holes and other obstructions, and must be swept and mopped prior to
the company's arrival. (If sectional stage is provided, all sections must be securely attached together)
2. The minimum stage should have a proscenium opening of 20' wide by 12' high with a stage depth of 20'
3. Stairs for audience access
4. Access to stage area at least 5 hours before audience arrives to allow for set up, lights and sound check
5. Backstage area connected to stage
6. AudioBody does utilize a fog machine and hazer throughout their performance. Please be sure that your fire
alarm systems are equipped to deal with this during the performance and rehearsals.
SOUND:
1. Professional sound system with sufficient speakers and amplification to produce quality sound without
distortion or feedback.
2. Two stage monitor speakers placed in the down stage corners.
3. Two XLR cables (microphone cables) patched in the house sound system run into the stage right wing. This
will be used for patching in the company's sub -mixer which runs all of the sound for the show.
4. One cordless hand held microphone (SM58 or comparable) on a stand patched into the house system.
LIGHTING:
Note: AudioBody will run all of their own stage lighting cues and supply all of the necessary lighting instruments and
controllers for their performance.
1. A lighting technician available to run house lights during the performance.
2. Performance area able to achieve complete darkness.
3. A white cyc approximately 25 to 30 feet from the front of the stage if available.
MERCHANDISE:
1. One 6 foot table with tablecloth available for the selling of Artists' CDs, posters, t- shirts, and other
concessions located in an area with good audience flow toward the exit.
2. One staff person available to sell merchandise at no cost to the Artists.
SCHEDULE:
The following represents a typical schedule for a performance and load in /out and may be subject to change. Please
note these requirements do not represent any time needed to prepare or restore the performance venue for our
program.
Load- in /Set up 3 hrs
Sound Check/Warm up 2 hrs
Dinner Break 1 hr
Performance 2 hrs
Load- out 2 hrs
SECURITY:
Vendor shall provide proper security at all times to ensure the safety of Artists' equipment and personal property for
the duration of the Artist's time at the venue. Any Toss or damages to AudioBody's property shall be the sole
responsibility of Vendor.
DRESSING /GREEN ROOM(S):
1. Vendor shall provide at least one large dressing room suitable for performers with lockable doors for the sole
use of the Artists.
2. Rooms shall be comfortable with heating or air conditioning appropriate to climate. Adequate lighting,
dressing mirror, comfortable seating (chairs and /or couches) and PRIVATE toilet facilities in the rooms or
within close proximity.
3. Rooms are to be directly accessible to the stage.
HOSPITALITY:
1. One hotel room (non- smoking, 2 double beds) for at least the night before and the night of the performance.
2. Hotel accommodations should have WIFI included during the Artists' stay.
3. The Artists will need a full vegetarian meal to be provided for them before the performance. If no meal is
provided, Artists should receive a cash stipend of $25.00 USD per artist.
REPRODUCTION:
No portion of the performance may be broadcast, photographed, recorded, filmed, taped or embodied in any manner
for the purpose of reproducing or subsequently broadcasting such performance without Artists' prior written consent.
PRESS:
AudioBody may be made available for press interviews upon request.
WOW
RTISTS
INC
44167 310 Avenue • Russell, IA 50238 • 641 - 203 -4100 • www.dowartists.com
Event Agreement
This Event Agreement (this "Agreement "), dated this June 23, 2011 is by and between
Home Free of 260 E. Orchard St., Belle Plaine, MN 56011 (hereinafter referred to as
"Artist "), through their artist representative Dow Artists, Inc., 44167 310 Avenue,
Russell, Iowa 50238 and Lakeville Area Arts Center (hereinafter referred to as
"Purchaser ").
The Artist and Purchaser hereby agree as follows:
1. Event Information: Saturday, March 10, 2012
• Concert: 7:30 — 9:00 p.m. with 15 minute
intermission
2. Contact Person:
3. Performance Location:
Tom Barnard
Lakeville Area Arts Center
952/985 -4641 (work)
952/985 -8831 (home)
952/457 -0108 (cell)
tbarnard(&,,ci.lakeville.mn.us
Lakeville Area Arts Center — Seating: 300
20195 Holyoke Avenue
Lakeville, MN 55044
4. Compensation: $2,000 guarantee plus 50/50 split at the door
after guarantee is met
Dow Artists, Inc. Event Agreement — Page 1 of 3
Home Free — Lakeville, MN 3/12
4. Purchaser will make payments by Company Check, Certified Check, Money
Order, Bank Draft or Cash (U.S. Currency) as follows:
a) A $400 deposit shall be paid by PURCHASER via a company or certified check
by August 12011, payable to the ARTIST'S AGENT: Dow Artists, Inc. (Tax ID
#20-1813179).
a) The balance of $1,600 plus 50% of the door after guarantee is met shall be paid
by PURCHASER in company check, cash or certified check no later than Saturday,
March 10, 2012 prior to the evening show, payable to the ARTIST: Home Free
(Tax ID#26- 3107407)
THERE ARE TO BE NO DEDUCTIONS FROM THE AGREED PRICE FOR
ANY REASON WHATSOEVER.
5. Hotel Details and Special Requirements:
- Number of Artists: 5
- Required Stage Equipment: See attached Rider that is an integral
part of this agreement.
- Other: See attached Rider that is an integral part of this agreement.
- Hotel: 3 non - smoking double rooms (please see attached rider)
- Hospitality: See attached Rider that is an integral part of this
agreement.
6. Special Conditions: Complimentary Tickets — 2 pairs of tickets to be held for
Home Free € t or Dow Artists, Inc. for the public performance.
7. Additional Terms: The attached Technical Rider and Hospitality Rider contain
additional terms that are part of the Agreement and are incorporated herein.
8. Force Majeure: The ARTIST or PURCHASER shall not be liable for failure to
present if such failure is caused by or due to the physical disability of the ARTIST or
regulations of public authorities, labor difficulties, civil tumult, strike, epidemic, fire,
bomb scares, blackout, interruption or delay of transportation service, or any cause
beyond control of the PURCHASER or ARTIST.
Dow Artists, Inc. Event Agreement — Page2 of 3
Horne Free — Lakeville, MN 3112
9. Cancellation Policy: In the event that the PURCHASER cancels this agreement,
with or without good cause, the PURCHASER and ARTIST agree to
negotiate in good faith to arrive at a mutually satisfactory alternative date for
the Performance, and if such negotiations are not successful, the
PURCHASER understands and agrees that it shall pay 50% of the
COMPENSATION ( #4 above) made under this agreement as liquidated
damages, and that it shall reimburse ARTIST for any out -of- pocket expenses
incurred prior to the date of cancellation, and in that event the PURCHASER
and ARTIST shall have no further obligation to each other.
In the event that the PURCHASER cancels this agreement within sixty (60)
days of the event, with or without good cause, the PURCHASER and ARTIST
agree to negotiate in good faith to arrive at a mutually satisfactory alternative
date for the Performance, and if such negotiations are not successful, the
PURCHASER understands and agrees that it shall pay 100% of the
COMPENSATION ( #4 above) made under this agreement as liquidated
damages, and that it shall reimburse ARTIST for any out -of- pocket expenses
incurred prior to the date of cancellation, and in that event the PURCHASER
and ARTIST shall have no further obligation to each other.
10. Disputes: This agreement shall be governed by, construed and enforced in
accordance with the laws of the State of Iowa. All disputes, claims, and questions
regarding this agreement will be handled in the state of Iowa.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT as of the
date first written.
Presenter
(Date)
(Dow Artists, Inc. Signature)
(Date)
Event Agreement should be signed and returned along with the deposit by August 1,
2011 to: Dow Artists, Inc. 44167 310 Avenue Russell, IA 50238
Dow Artists, Inc. Event Agreement — Page 3 of 3
Home Free — Lakeville, MN 3/12
Technical and Hospitality Rider
2011 -12
NOTE: All deviations from this rider must be approved.
CONTACT: Each presenter should receive a telephone contact before the
arrival of the ARTIST. .A representative of the ARTIST should contact the
local presenter and /or the Venue Tech Director approximately 24 -48 hours
before the performance date to confirm. Please give us the most appropriate
contact to discuss the technical details (lights, stage, facility, etc.)
PRESENTER, PLEASE PROVIDE THE FOLLOWING
INFORMATION:
Venue /Tech Director (NAM):
PH: () Cell: O
EMAIL
Technical:
• Stage for the show should be no smaller than 20'x10' unless prior
approval by the artist.
• Lighting: General lighting is adequate for most shows, however; the
stage area should be brighter if possible.
• We only request a 20 amp /110 volt circuit for power.
• When flying, we will need to plug into the house system which should
include at least 2 main speakers, 2 subs, a reverb effects unit, and a
sound board we can plug our mics into. We carry our own wireless
mics and in -ear monitors. If at all possible, the mixer board should
have at least 5 aux sends for our individual monitor feeds. Additional
FX units like compressors, noise gates, multi -band EQ, exciters, etc
are appreciated but not required.
• Technical questions may be directed to: Chris Rupp at 507/382 -9208
or Chris@homefreevocalband.com
• FOR ENHANCED PRESENTATIONS: If reasonably available, a
screen and projector can be utilized during the show. However, no
great lengths need to be made to procure one. Also, if additional
lighting options are available, they can be utilized to enhance the
show (colors, dimming, etc).
Hospitality:
• We greatly appreciate 1 case of room temperature bottled water in the
dressing room. If possible, a meal or light snack is also greatly
appreciated 90 -120 minutes prior to the show. Lighter fare is
preferred, ala Subway, salads, etc.. Please verify this with ARTIST
during the initial contact conversation.
• DRESSING ROOM REQUIREMENTS: One (1) private dressing
room on the same floor and with easy access to the stage, furnished
with chair, table, mirror, clothes rack with adequate hangers, and
wastebasket. The dressing room should have access to a private
bathroom (for ARTIST only) with hot and cold running . water,
adequately supplied with fresh soap and towels (5), tissue and paper
towels. An electric keyboard or piano in the dressing room is
appreciated but not required.
• RECEPTIONS: The ARTIST will be happy to attend receptions;
however due to the rigorous tour schedule, sometimes the ARTIST
may not be available. Before attending a reception, the company may
also need to complete their touring duties and equipment load -out.
Please clear all receptions in advance with the representative of the
tour upon initial contact. The ARTIST will ALWAYS try to
accommodate.
• MERCHANDISE: The ARTIST may have merchandise for sale. If
so, Presenter agrees to provide one 6 foot table and volunteer(s) to sell
merchandise before the concert, at intermission, and after the concert,
if ARTIST requests.
• PARKING: Please provide parking or parking passes, suitable for a 9
passenger van and a 10 foot trailer near the load in area.
• Comp tickets: If at all possible, artist requests up. to 5 complimentary
tickets for the show. Please verify with artist during the initial
contact.
W ow
INC
www.dowartists.com
641.203.4100