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Home My WebLink About07-05-11CITY OF LAKEVILLE COUNCIL MEETING MINUTES JULY 5, 2011 Mayor Bellows called the meeting to order at 7:00 p.m. The pledge of allegiance to the flag was given. Present: Mayor Mark Bellows Council Member Matt Little Council Member Colleen LaBeau Absent: Council Member Laurie Rieb Council Member Kerrin Swecker Also Present: Roger Knutson, City Attorney Steve Mielke, City Administrator Tom Vonhof, Police Chief David Olson, Community & Economic Development Director Dennis Feller, Finance Director Steve Michaud, Parks & Recreation Director Chris Petree, Operations & Maintenance Director Daryl Morey, Planning Director Charlene Friedges, City Clerk Citizens' Comments Steven Cross, 19780 Jasmine Avenue, expressed his opposition to the City's proposal to convert the former police department building to a senior center. He noted location, architecture of the building and costs associated with renovating the building as rationale. He stated he feels the building should be sold. He also stated he feels it would be a good location for the Lakeville Post Office. Mr. Mielke stated he agrees that the former police department building would be a good location for the Post Office. However, postal officials have indicated to City staff that they are not interested in relocating. Presentations /Introductions Mr. Petree presented the June monthly report of the Operations & Maintenance Department. CITY OF LAKEVILLE COUNCIL MEETING MINUTES JULY 5, 2011 Page 2 Consent Agenda 11.42 Motion was made by Little, seconded by LaBeau to approve the consent agenda items as follows: a. Claims for payment. b. Minutes of the June 20, 2011 City Council meeting and the June 27, 2011 special City Council meeting. C. Resolution No. 1 1 -69 authorizing the sale of a city vehicle and forfeited vehicles. d. Ordinance No. 881 amending Title 3, Chapter 15, of the Lakeville City Code concerning pawnbrokers /precious metal dealers. e. Release of Development Contract for Outlot A, Lakeway Park East Campus. f. Conditional use permit to allow an expansion of a single family home with a non - conforming setback within the Shoreland Overlay District of Lee Lake, located at 11073 - 164th Street W. g. Resolution No. 1 1 -70 accepting donations to the Parks & Recreation Department. h. Change Order No. 1 with Friedges Landscaping, Inc. for construction of Stoneborough Park, Improvement Project 11-05. Agreement with Twin Cities Inflatables, Inc. Resolution No. 11 -71 accepting donation from Residential Mortgage Group to the Fire Department. k. Resolution No. 1 1 -72 receiving bids and awarding contract for Safe Routes to School, Improvement Project 08 -09. Roll call was taken on the motion. Ayes, unanimous. CITY OF LAKEVILLE COUNCIL MEETING MINUTES JULY 5, 201 1 Page 3 Item 7 - FIN, LLC On -Sale and Sunday Liquor License Mayor Bellows opened the public hearing on the application of FIN, LLC for an on -sale and Sunday liquor license at 7704 - 160th Street W. The City Clerk attested to legal notice publication. Sergeant Kornmann presented the police report on the applicant, Wei M. Wang, and recommended approval of the on -sale and Sunday liquor license. It was noted that the applicant will be unable to obtain a Retailer Buyer's Card or purchase the liquor stock from the previous owner until Minnesota government offices reopen. Mr. Wang stated he plans to operate the restaurant similar to the previous owner, Ronin Caf6. 11.43 Motion was made by LaBeau, seconded by Little to close the public hearing. Voice vote was taken on the motion. Ayes, unanimous. 11.44 Motion was made by LaBeau, seconded by Little to grant an on -sale and Sunday liquor license to FIN, LLC, 7704 - 160th Street W. Roll call was taken on the motion. Ayes, unanimous. Item 8 - Minneapolis Meeting Rooms, Inc. Jerry Holman, representing Minneapolis Meeting Rooms, Inc., requested Council approval of the construction of a church on property located north of 212th Street and west of Dodd Boulevard. He indicated that church representatives designed the building so that it would blend with the existing residential neighborhood. Mr. Morey presented the planning report for MMR First Addition, which includes a preliminary and final plat of one lot and two outlots, a conditional use permit to allow the construction of a church in a single family residential district and to allow an exception to the exterior building finish requirements, and the vacation of underlying roadway and drainage easements. He explained that the applicant is proposing a 3,200 square foot, 72 seat church. The preliminary and final plat identifies two future single family residential lots on Outlot B. Outlot A will be used for ponding. The Planning Commission held a public hearing and recommended approval. The Parks, Recreation & Natural Resources Committee unanimously recommended approval. CITY OF LAKEVILLE COUNCIL MEETING MINUTES JULY 5, 2011 Page 4 11.45 Motion was made by Little, seconded by LaBeau to approve the following: a. Resolution No. 11 -73 approving the preliminary and final plat of MMR First Addition; b. Findings of Fact and Conditional Use Permit to allow a church in the RS -2, Single Family Residential District and to allow an exception to the exterior building finish requirements for an institutional use; C. Resolution No. 11 -74 vacating a public roadway and drainage easement. Roll call was taken on the motion. Ayes, unanimous. Item 9 - City of Lakeville Comprehensive Annual Financial Report Mr. William Lauer of Malloy, Montague, Karnowski, Radosevich & Co., P.A., Certified Public Accountants, presented the Management Report, Special Purpose Audit Reports and City of Lakeville Comprehensive Annual Financial Report for the period ended December 31, 2010. (Documents are on file in the City Clerk's office.) Mr. Lauer reported that based on their audit, they have issued an unqualified "clean" opinion on the City's basic financial statements. Mr. Lauer stated the audit reported two matters involving the City's internal control over financial reporting that are considered to be material weaknesses. The first involves limited segregation of duties in controls over payroll due to the individual responsible for processing payroll also having the ability to add or alter payroll records in the system. The second involves a prior period adjustment of $186,003, which was found and corrected by City staff. 11.46 Motion was made by LaBeau seconded by Little to acknowledge receipt of the Management Report, Special Purpose Audit Reports and City of Lakeville Comprehensive Annual Financial Report for the year ended December 31, 2010. Roll call was taken on the motion. Ayes, unanimous. CITY OF LAKEVILLE COUNCIL MEETING MINUTES JULY 5, 2011 Page 5 Unfinished business Council Member LaBeau made the following comments: The seniors could use the funds they have in their account to move forward with determining the architectural design and costs of the renovation at the building. She has had concerns about the use of park dedication funds from a senior housing project for the proposed senior center. She would like to see Council Members refrain from using social media to portray other Council Members' statements and to not use social media to iron out differences. Mr. Mielke provided an overview of the actions directed by the City Council at the June 27th work session regarding the conversion of the former police department building to a senior center. New business None Announcements • Pan -O -frog events this week • Next regular City Council meeting, July 18, 2011 Mayor Bellows adjourned the meeting at 8:00 p.m. Respectfully submitted, Charlene Friedges, Aity Clerk ill(I-L 6C 6' Mark Bellows, Mayor