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Home My WebLink AboutItem 06.hAugust 15, 2011 Proposed Action Staff recommends adoption of the following motion: Move to approve contract with South Metro Storm Swim Club and street closure resolution for a triathlon to be held at Antlers Park on Sunday, August 21, 2011. Overview Since 2008, the South Metro Storm Swim Club has planned and conducted quality, high level competitive triathlons in August. Reports following the events have been excellent. Other than minor issues, Lakeville Police have been happy with the event organizers and participants. The race activity starts early morning at Antlers Park and is generally completed by 1 p.m. Primary Issues to Consider • The appropriate insurance /permit documentation has been submitted • Local authorities are involved with race logistics Supporting Information • Street Closure Resolution • Agreement signed by Chuck Smith, Vice President of South Metro Storm Swim Club and Race Director of the triathlon • City permit • Race routes JYs Acvii CONTRACT WITH SOUTH METRO STORM SWIM CLUB AND STREET CLOSURE RESOLUTION FOR A TRIATHLON TO BE HELD AT ANTLERS PARK ON SUNDAY, AUGUST 21, 2011 Gerald S. Michaud Parks & Recreation Director Item No. Financial Impact: $500.00 Budgeted: Y/N N Source: Related Documents (CIP, ERP, etc.): Notes: CITY OF LAKEVILLE RESOLUTION NO: RESOLUTION AUTHORIZING THE TEMPORARY CLOSING OF CITY STREETS FOR THE LAKE MARION TRIATHLON NOW, THEREFORE, BE IT RESOLVED that the following city streets shall be temporarily closed by the Lakeville Street and Police Departments for the Lake Marion Triathlon event. Ipava Avenue from CR 50 to 202 Street Date and time: Sunday, 21 August 2011, 7:00 AM to 11:30 AM. Purpose: Provide safe route for triathlon participants. 201 Street from Ipava Avenue to Italy Avenue Date and time: Sunday, 21 August 2011, 7:00 AM to 11:30 AM. Purpose: Provide safe route for triathlon participants. ATTEST: APPROVED the 15 day of August 2011. CITY OF LAKEVILLE By: Charlene Friedges, City Clerk Mark Bellows, Mayor CITY OF LAKEVILLE CONTRACT THIS Contract ( "Contract "), entered into this 15 day of August, 2011, by and • between the CITY OF LAKEVILLE, a Minnesota municipal corporation, whose address is 20195 Holyoke Avenue, Lakeville, Minnesota 55044 (hereinafter referred to as the "City ") and SOUTH METRO STORM SWIM CLUB. WITNESSETH: 1. TERM. The term of the Contract will be from August 19, 2011 to August 21, 2011. 2. RENT. SOUTH METRO STORM SWIM CLUB in consideration of the being allowed to use the Licensed Premises to conduct a triathlon sporting event, hereby covenants and agrees to pay to City $500.00 ( "Rent ") for the Term. 3. INSURANCE. SOUTH METRO STORM SWIM CLUB shall procure and maintain general liability insurance against all claims for injuries and damages occurring on the Premises, such insurance to be in amounts approved by City. Such insurance shall be primary and non - contributory and name City as an additional insured and shall contain a provision that the City will be notified in writing thirty (30) days prior to any proposed policy cancellation. 4. TAXES. SOUTH METRO STORM SWIM CLUB shall be responsible for all personal property and real estate taxes incurred as a result of this License. 5. OPERATION. SOUTH METRO STORM SWIM CLUB must operate its event in accordance with instructions received from the City, a copy of which is attached hereto. 6. Indemnification. Any and all claims that arise or may arise on behalf of SOUTH METRO STORM SWIM CLUB, its agents, servants, vendors, invitees or employees as a 136186v01 RNK:01/02/2008 consequence of any act or omission on the part of the SOUTH METRO STORM SWIM CLUB or its agents, servants, or employees while engaged in the performance of this Agreement shall in no way be the obligation or responsibility of the City. SOUTH METRO STORM SWIM CLUB shall indemnify, hold harmless and defend the City, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorneys' fees which the City, its officers or employees may hereafter sustain, incur or be required to pay, arising out of by reason of any negligent or willful act or omission of SOUTH METRO STORM SWIM CLUB, its agents, servants, vendors, invitees or employees, in the execution, performance, or failure to adequately perform SOUTH METRO STORM SWIM CLUB obligations pursuant to this Contract. day and year first above written. 136186v01 RNK:01 /02/2008 IN WITNESS WHEREOF, the parties hereto have executed this License as of the CITY: CITY OF LAKEVILLE BY: Mark Bellows, Mayor BY: Charlene Friedges, City Clerk SOUTH METRO STORM SWIM CLUB BY: Its 2 .,— 7T /e.c.1 viC:� Contract #: 4466 Date: 15- Nov -10 Customer Information: Purpose of Use X: Chuck Smith South Metro Storm Swim Club 3601 36th Ave. S. Minneapolis, MN 55406 Name and Address of first booked facility: Date and Times of Use Facility /Equipment Antlers Park - Shelter A Antlers Park - Shelter B Antlers Park - Shelter C Antlers Park - Softball Field 1 Catered? Number of Tables Number of Chairs Sound and Light Alcohol Other Deposit Paid By? Additional Fees Payment Method Rental Fees $500.00 Chuck Smith /Representative Lakeville Parks and Recreation Department 20195 Holyoke Avenue Lakeville, MN 55044 (952) 985 -4600 Extra Fees $0.00 Triathlon 2011 # of Bookings: 4 No No No Antlers Park, Shelter A, 9740 201st St. w. Eq. Qty. 1 1 1 1 Starting: Sun 21 Ending: Sun 21 Day Sun Sun Sun Sun Start Date 21- Aug -11 21 -Aug -11 21-Aug-11 21- Aug -11 Tax Rental Total Damage Deposit Total Applied $0.00 $500.00 $150.00 $0.00 The above balance is due by: 12/1/2010 Aug 11 06:00 AM Aug 11 04:00 PM Start Time 06:00 AM 06:00 AM 06:00 AM 06:00 AM Disclaimer: City of Lakeville Parks and Recreation Department Facility Usage Release and Indemnification Agreement: As lawful consideration for being permitted to use a park or recreational facility belonging to the City of Lakeville, I agree on behalf of myself and my organization or group to release and discharge the City of Lakeville, and its agents and employees, from liability for injuries or damages, including any losses caused by the negligence or strict liabilities of the Released Parties. I further agree on behalf of myself and my organization or group to protect, indemnify, and hold harmless the Released Parties from any and all claims, liabilities, damages, or rights of action directly or indirectly arising from the use of these facilities. This agreement is specifically binding upon my spouse, heirs and assigns, and on the spouses, heirs or assigns of any member, employee, or participant of my organization of business. I warrant that I am authorized to enter into this agreement on behalf of my organization or business. Date IN2o11 End Date 21-Aug-11 21- Aug -11 21-Aug-11 21- Aug -11 Rental Contract/Permit Printed: 15- Nov -1D, 12:33 PM User: jottum User: jottum Status: Firm Home: 0 Business: (612)239 -4547 End Time Exp. Attend Total Fee 04:00 PM 500 $150.00 04:00 PM 0 $225.00 04:00 PM 0 $125.00 04:00 PM 0 $0.00 Balance $650.00 Expected: 500.00 Current $500.00 Page: 1 SWIM Page 1 of 1 Evr Alt a8ss,tt lima Dslo• Apr 1. 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