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HomeMy WebLinkAboutItem 06.bCITY OF LAKEVILLE COUNCIL MEETING MINUTES AUGUST 1, 2011 Mayor Bellows called the meeting to order at 7:00 p.m. The pledge of allegiance to the flag was given. Present: Mayor Mark Bellows Council Member Matt Little Council Member Colleen LaBea Absent: Council Member Laurie Rieb Council Member Kerrin Swecke Also Present: Roger Knutson, City Attort Steve Mielke, City Administrator_ Tom Vonhof, Police Chief David Olson Community & Economic Development Director Dennis Feller Fi 'rector Steve Michaud Pcirks & Recreation Director Chris Petree, Operations & enance Director Charlene Friedges CityClerk tints None oduct:ns Citizens' Co Additional Agenda Information - Mr. Mtelke provided a modification to the performance a with Dow Artists, Inc., Item 61. entations f ouncil Member Sticker read the proclamation proclaiming Tuesday, ust 2, 2011 Nighto Unite in Lakeville. Mr Pefree presented the July monthly report of the Operations & Maintenace Department. Consent Agenda 11.50 Motion was made by Rieb, seconded by Swecker to approve the consent agenda items as follows: a. Claims for payment. b. Minutes of the July 18, 2011 City Council meeting. CITY OF LAKEVILLE COUNCIL MEETING MINUTES AUGUST 1, 2011 Page 2 c. Minutes of the June 27, 2011 Council work session. Resolution No. 11-78 authorizing the sale of city and forfeited vehicles. e. Resolution No. 11 -79 accepting a donation from Charles Rix to the Police Department. g. h. Business Subsidy Policy i ea! August 1, 20 Set a Council work sessio City Council Rules of Procedure dated 4 £gus ;. 011. Resolution No. 11-80 approving final plat of Lakevl{je Commerce Center 3rd Addition; Resolution 40711-81 vacating a public drainage and utility easement; R'elease of Q Plot B from:?„. Development Contracts for Lakeviltecor i erce Center'a d Lakeville Commerce Center 2nd Addition, 1, at 6:00 p.m. j. Acceptarsce d ?"iiprovemerts and final payment to K.A. Witt Const, ction, Inc: 3r Fieldstone Park, Improvement Project 09 -08. k. Accepter roposal frorr ; VSB & Associates, Inc. for design dconstrutton lake Marion area trail extension and right - cquisftan Phaset Project Development, Tasks 1 -5. Performano4dgreerh nts with Dow Artists, Inc. for performances by Audio BodyTson Tardy and Home Free at the Lakeville Area Arts Center. m. A the Lakeville Area Arts Center Use and Policies increasin ental rates by 10% effective September 1, 2011. Roll call was taken on the motion. Ayes, unanimous. Item 7 - Spirit of Brandtjen Farm 7th Addition Jacob Fick, representing Tradition Development, requested Council approval of the Spirit of Brandtjen Farm 7fh Addition, which includes a preliminary plat of 59 single family lots and a final plat consisting of 34 single family lots. Consulting Planner Dan Licht presented the planning report for Spirit of Brandtjen Farm 7th Addition, which represents a replat of 80 acres in the southeast corner of the development. He explained that Tradition Development is requesting that the Diamond Path right -of -way be shifted 70 feet to the east, creating an additional four lots The reduced right -of- way dedication meets ordinance requirements,cnd all lots conform to the design standards that were approved wit :tKe Spitit of Brandtjen Farm development. Tradition Development is requesting determent on the construction of Diamond Path to a future date, when construction is warranted. City staff, along with the Rakota County Plat Commission, agreed that the need to construct Diar`nd Patti i not warranted at this time. The preliminary and final plats haveigeentrevised to show 80 foot right -of -way dedication for Diamond Path, afecommended by the Dakota County Hat Commi lion. Staff is also recommending approval of a resolution designating "No Parking' areas on 168 Street and Diamonte Way. In response to Coundit Member Swecker's question Mr. Fick stated the rear yard landsddding'Will, be instated along the Diamond Path right-of- way with thistdevelopment. t:. Mr. Mielke statl that the costs of beers paid f CITY OF LAKEVILLE COUNCIL MEETING MINUTES AUGUST 1, 2011 Page 3 ay's economic" conot conditions. Thus, the requirement to pay for the onstruction of Di mond P och has been withdrawn from this development. Aiesult, when Diamond Path is constructed, the City and.County will need to find ways to pay for it. 11.51 Motion*as made by Labeau, seconded by Little to approve the preliminary Spirit of Brandtjen Farm 7 Addition; Resolution No. 11- Vipers expressed at the recent Developers' Forum ctSoollector roads, which historically have velopeit, "are impediments to development under 82 approving e final plat of Spirit of Brandtjen Farm 7th Addition; and Resolution No. 11-83 designating "No Parking" areas on 168th Street and Diamonte Way. Roll call was taken on the motion. Ayes, unanimous. Item 8 - Renovation of Former Police Station CITY OF LAKEVILLE COUNCIL MEETING MINUTES AUGUST 1, 2011 Page 4 Mr. Michaud provided an overview of the proposed renovation of the former Police Station building into a Senior Center /Historical Society facility, consistent with the civic campus concept that includes City Hall, Fire Station No. 1 and the Dakota County Library. He explained that the project is estimated to cost $1.12 million. The operating costs for the new facility will be approximately $22,296 more than if,t existing facilities were operated as status quo. Revenues to support the increased operating costs will be derived from a numb .a of saurces including, but not limited to, increased Senior Center merership dues, fundraising activities and facility rental opportunities fie Historical Society and Yellow Ribbon Organization have eaat committed $2,500 annually towards building operational expenses. Mr. Michas ''d explainedthat community input and participation is key fo laisproject and wiltae solicited as the project proceeds. The proposed budget is an estimate based on the conceptual plan that was prepared for this project. Council Member Swecker stated thaf Apr vtous reports,had indicated that the difference in operating costs between taepr facility and the three current facthttes ,jSenior Center, #t storical Society and the former police station) was approximately-$38,000. The current report indicates, however, tljat:'there is only a $22,296 difference in operating expenses. Mr. Feller explained thatThe previous estimates were originally provided in the January 201orepot The operating costs for the former police station and proposed newlac +Htytor electricity and telephone have been redu ed.based;an our recant experience with the facility and °posed future uses. uncil Member Little asked Mr. Feller to explain the tax impact to the it it were to sell e former police station building for $1.5 million. Mr. Fellerexplained that the proceeds of the sale were to be allocated all in one yeer would be an approximate five percent decrease in the City's share ot,tates. Council Member LaBeau asked about the projected revenue from senior citizen membership dues. Mr. Feller presented an Annual Revenue Summary, which shows total non -tax revenue exceeding the projected increase in operating expenses for the facility. CITY OF LAKEVILLE COUNCIL MEETING MINUTES AUGUST 1, 2011 Page 5 Mayor Bellows asked how long this facility would be adequate to meet the needs of the senior citizens. Mr. Michaud stated he expects the building will meet the current needs of the seniors for many years. Mayor Bellows stated he was confused by the Decision Resources survey results, which indicated only 4% of the respondents indicated they would like to see "just more room" as an added amenity at, the senior center. 1.. Council Member Little pointed out that while 4 %,wonted to see "just more room" other respondents indicated they would tike see a kitchen, activities spaces, exercise room, game room meetingrooms, etc. Council Member Rieb noted that the gnomic Development Commission has recommended in their: revised Btness Subs that might include senior housin d Policy that - projects g g±?�ay'�Se considered incentives. Mayor Bellows invited comments fro members of ; the audience. Bob Erickson stated the City's Capital Improveent Plan indicates that a new senior centerJhistorical society fcactjity would= h`kely be funded by a park bond issu 'He sug ested several design elements that he feels are important for c , senior ce ter facility, including a porte - cochre. He stated medical clini;,media rp ms and nutrition programs are common in new senior facilities c d shoo d be considered. With respect to the project schedule, he stated thep&L ration of a preliminary budget and so edtiletscrrffcal and he encouraged the Council to carefully review preliminary:gdget' ?e fore moving forward with the project. Michaud statedWold Architects were directed to work within the footprint provided t them. The final design details have not been worked out yet. Flepointed out that there is space available on the southwes# side ofthe building for future expansion. Mr. Mielke stated all of the additionalamenities mentioned have value. If the budget allows, cost estimates for those bid options should be explored. Betsy Gazula expressed concerns regarding costs, location and timing. Wally Potter explained that he and the Senior Center Coordinator worked with Wold Architects on space needs for the Senior Center and Historical Society. The process was based on the fact that an architect would be hired and would design the building based on the needs presented. Cost estimates were based on actual bids that were pursued from various local contractors. Jean Anderson stated she visits the Senior Center s and she feels that members are not utilizing the crowded. Joan Fries, 8415 - 207th St. W., stated the,irent Senior C is very crowded. CITY OF LAKEVILLE COUNCIL MEETING MINUTES AUGUST 1, 2011 Page 6 Ellen Able, 17690 Hyde Park Avenue, spo behalf of the younger residents of the co community space in the cityT. , Ron Gerk, 10466 W. 175th Street _sugges new senior center on City- owned.lan ral times a week, lity because it is too pport of the project on ty who struggle to find he City consider building a I %ng.,Parkor Ritter Farm Park. Council Member Swecker stated she feels the best the City can do right now is provide:a facility'to meet the�needs of the seniors today by renovating the.former police stationuilding. Council Member Lithe slat 'Sd he feels that adequate recreation for seniors is a core service of the,City. He' pointed out the long term economic ienefits to th e Cty of Ih t ying adequate facilities for seniors and stated the ouncil is being asked to consider a clearly defined plan that has been prked on for many months. Council Member R.iieb pointed out the many recreational facilities the City has prodded forOung families in the community, and she feels the City should also prole recreational opportunities for seniors. She feels this project represents a great collaboration between the seniors, Historical Society and Yellow Ribbon Organization and is a great fit in the municipal campus. Mayor Bellows stated he feels the former police station building should have been sold. He also suggested the building could be repurposed as a liquor store to replace the space the City leases at Heritage Commons. CITY OF LAKEVILLE COUNCIL MEETING MINUTES AUGUST 1, 2011 Page 7 He feels the building is a challenging and inadequate facility that will require a significant investment, and he is not convinced that it will address the needs of the seniors. He suggested the Council table the project at this time and consider the concept of a brand new facility centrally located in the city. 11.52 Motion was made by Little, seconded by Swecker to, approve Resolution No 11 -84 approving the renovation of the former station into a senior center /historical society facility and directtr; staff to proceed with the planning and construction. Council Member LaBeau expressed her,ccncerns with fhe,rocess and the unknowns of this project. She stat, however, that rf the,,Council votes to proceed with the project, shewould notfij+'to stop Ili, process. Mayor Bellows asked for a roll call on the math Council Member Little asked to oke,further comments. A roll call was taken to allow further Council - C . Pmmen s .Ayes, unanimous. Council Member Lrttle.reiterated 1s previous comments and stated that t due to the curren economy, the City does not have the money at this time to build a brand new facility. 11.53 Motion was mat Roll call was take LaBeau, etl e, secondedhy Swecker, to call the question. itan., Ayes, Little, Rieb, Swecker. Nays, ayor Bellows opened the°discussion to comments from citizens with hitectural background. 'There were none. Roll edit was taken on the main motion. Ayes, Rieb, Swecker, Little. Nays, Bellows iL Beau_ item 9 - LabarAgreement with Teamsters Union, Local No. 320 Human Resources Director Cindi Joosten presented a Labor Agreement between the City of Lakeville and Minnesota Teamsters Local 320 for the Public Works Department. The negotiated agreement proposes an increase in vacation accrual to a maximum of 25 days per year at 20 years of service. The agreement also allows for compensatory time accrual and an increase in the uniform allowance. For 2011 only, eligible employees will be allowed to cash out accrued vacation equivalent to the increase in their dependent health insurance coverage. 11.54 Motion was made by Swecker, seconded by Labeau to approve a Labor Agreement between the City of Lakeville and Minnesota Teamsters Public & Law Enforcement Employees Union Local No. 320.. Roll call was taken on the motion. Ayes, unanirt Item 10 - Amendment to Employee Vacati4rl. Leave Policy Ms. Joosten presented a resolution amending the employee vacation leave policy for eligible non -union emplayees. T.heaproposed policy amendment brings parity to the vacation benefits between un oh and non -union employees. 11.55 Motion was made by Little, semi 11 -85 amending the employee Roll call was taken orLthe motior1 Unfinished Mayor Bellow CITY OF LAKEVILLE COUNCIL MEETING MINUTES AUGUST 1, 2011 Page 8 New business business update occurring n th Indust ial park Respectfully submitted, Charlene Friedges, City Clerk tjourned the meeting at 9:24 p.m. by Rieb to approve Resolution No cave policy 's unanimous. ember Sweer asked staff to provide a meeting due to many projects nnouncements ;Night fanite, August 2nd ilTd Banding at Ritter Farm Park, August 14th Council work session, August 8th ,ext regular Council meeting, August 15th